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Privacy Notice – 3rd Hindley Scout Group
Privacy Notice – 3rd Hindley Scout Group
Who we are 3rd Hindley Scout Group is a youth charity regulated as a member of The Scout Association. We are committed to protecting your personal data and processing it in accordance with the Data Protection Act 2018 and GDPR.
The data we collect We collect personal data to manage membership, run activities safely, and communicate with parents/guardians. This includes:
Name, age, and contact details.
Medical, dietary, and additional needs information (for safety).
Attendance and badge progress records.
Photographs and video (where consent has been given).
How we store and process your data We use specific secure systems to manage group administration. Your data is processed using:
Online Scout Manager (OSM): This is our primary membership database. It is used to track progress, plan events, and store medical/contact information securely.
Google Workspace (Gmail/Drive): We use Google’s secure cloud services for email communication and storing administrative documents (e.g., meeting minutes or event planning).
WhatsApp: We may use WhatsApp groups for quick communication and updates with parents/leaders. We do not share sensitive medical or personal files via WhatsApp.
Sharing your data We do not sell your data. We only share it when necessary for Scouting purposes:
The Scout Association (UK HQ): For census, insurance, and safeguarding requirements.
Event Organisers: Limited information (e.g., dietary needs) may be shared with campsite or event coordinators.
Emergency Services: In the rare event of a medical emergency.
Images and Publicity We often take photos to showcase Scouting activities on our website or social media. We operate on a consent basis (usually managed via OSM). If you ask us not to use photos of your child, we will respect that.
Your Rights You have the right to request access to the data we hold about you, ask for corrections, or request deletion (subject to our legal retention requirements). To exercise these rights, please contact the data administrator on 3rdhindleyscouts@gmail.com
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