Online presenter guidelines SPEAKERS

Guidelines for online presenters

·  Online presenters were requested to provide us with a recorded power point.  We will convert your recorded power point into a video. 

·  Recordings must be done in Powerpoint.  Guidelines on how to record in power point can be found here  Contact us if you need assistance in this regard.

·  Please ensure that the sound on your recording is of excellent quality. Use a headset if possible and ensure that there is no background sound

·  Please put your camera on for the duration of the recording to improve connection with the audience.  There must be good light on your face and also try and frame yourself in the middle of the cameraview, with the camera eye height. (don’t look down into the camera)

·  You will be sent a calendar invite with the Teams link to be used for the online Q and A

·  Please log into teams no less than 30 minutes before your session is due to start.  A person from Vetlink will be on standby for the duration of the event in this Teams meeting to guide you through and assist you if needed.

·  Attend the online briefing session to ensure that you can log in successfully and let us do a check on your camera and sound.

·  The recording will be played directly after you have been introduced by the moderator of the session

·  You will switch on your camera and sound just before your recorded presentation ends and your image will be projected onto the screen

·  The moderator will pose questions from the online and in person audience to you.

·  If you did not submit a recording, you will present live.  It is essential that you log in no less than 30 minutes before the start of your session or earlier.

·  We need to be informed if there are multiple presenters going to be online.

·  Be aware that there might be a speaker live when you log into teams.  Ensure that your camera and sound are Off when entering Teams

·  Your point of contact during the event for online issues will be Madaleen 082 575 6479

Guideline for in person presenters

·  Please arrive in time for your session and introduce yourself to the session chair that they are aware that you have arrived and where you are seated.

·  Kindly ensure that we have received your powerpoint presentation by we-transfer a week before the event  (conferences@vetlink.co.za)

·  Please save your powerpoint with your name followed by the abbreviated topic

·  If you need to replace your powerpoint, please bring it on an external drive, well before the start of the session to the technical team or registration desk.  Save the file with the same name with REVISED and date.

·  Your point of contact at the event for technical issues will be Madaleen on 082 575 6479

We request all speakers and moderators to join the whats app group created for the duration of the event. Please don’t share the link.  It will only be used to communicate important schedule changes during the event.

To view the event as attendee, you will follow the link to the event app here: https://eventee.co/event/42104