Auctria help

Login to Auctria as an administrator or power user.

Instructions: https://guide.auctria.com/dashboard/items/add_new_item/. Many fields can be left blank.

• Item #: <blank>

• Title: <required>

• Type: "Online"

• Item category: choose from pull-down menu

• Tags: <optional>

• Description: This is the creative writing that tempts people to bid.

  1. Terms and Conditions: Anything here will be displayed below the item description. Usually blank. Some examples: "Must be 21 or older"; "--click the image to enlarge it--"

• Donated by: choose from pull-down menu (start typing to search). If the donor is missing from the menu there are two ways to handle that (choose one):

  1. Open another tab in your browser ("Duplicate" tab in Chrome)

     • Add the donor to the system (see next help item)

     • Return to the original browser tab, where you're adding the new item, and choose the donor's name from the pull-down menu.

  2. Type the donor's name into the box

     • After you're done entering the item, go to the Donors page (see next help item)

     • Check that the contact information is correct for the donor

• Pricing: Leave blank.

• Availability: If there is more than one copy of the item, check the box for "Allow multiple winners" and enter the number of copies.

• Bidding Rules: This determines the price of the item. The "Buy It Now Price" is the maximum price, so leave it blank to let bidding soar. Conversely, set it the same as the Starting Bid to avoid all bidding, i.e., make it a "for sale" or "buy it now" item.

• Online Bidding: Leave the defaults in place.

• Options: Leave blank.

• Images: Add pictures that the donor provided. If the donor supplied no pictures, you can add one or more of your own choosing.

• Notes: Add if needed

• To save: click the blue "Save Item" button or type <Ctrl>-S.

Mistakes are easy to fix. In the Items list, double-click the item, or click on its three vertical red dots (at right) and choose "Edit Record".

Login to Auctria as an administrator or power user.

Instructions: https://guide.auctria.com/dashboard/donors/add_donors/.

• Name: We need to know who the donor is.

• Contact: Leave blank, unless the donor is a company and we need to know who their contact person is.

• Solicitor: Leave blank.

• Phone number: The winner (and we) must be able to contact the donor, so we require the donor's phone number or email address, ideally both.

• Email: Donor's email address.

• Website address: Leave blank, unless the donor has a website that should be featured along with their donation. Desirable if the donor is a company.

• Reference: Leave blank.

• Acknowledge publicly: Keep this checked, or the donor's name will be missing from the catalog.

  • Tags: Not needed.

• Address: Not needed.

• Logos: Leave blank except for a company's logo. This image will be displayed instead of the donor's name in the catalog.

• To save: click the blue "Save Donor" button or type <Ctrl>-S.

If you are entering bids for someone else, login to Auctria as an administrator or power user.

Instructions: https://guide.auctria.com/dashboard/bidding_sales/record_bid.html. Warning: be sure that the "Final Bid" checkbox is cleared. Otherwise you will close the item for further bidding!