Employee Onboarding Guide for Supervisors

Make your new hire's experience a good one by preparing for their arrival. 

The following is a list of action items to help a new employee become established at UDOT:

• If the employee needs a computer, allow for 2 weeks prior to the employee start date. Access the Hardware Options and complete the Submit Request link the top right hand corner. 

• If they will be driving a state vehicle, Jeffrey Casper at jeffcasper@utah.gov is the Department of Transportation's contact. Current information about obtaining a fuel pin can be found on the state website. 

• Request cell phone reimbursement if needed. (The form is available in Adobe Sign. Search Employee-Provided Taxable Cell Phone Allowance Policy 02-26A in the workflow.)

• Complete building door access key request, if required for location.

• Show employee their new work location.

• Provide equipment, clothing, tools, and technology (if applicable).

• Establish their work schedule.

• Introduce them to team.

• Discuss work expectations and duties, answer questions.

• Ensure employee can access payroll system and can enter time.

• Review their Strengthsfinder results from cdilley@utah.gov.

Employees do their best work when they feel supported, valued, and connected to their team. A strengths-based approach that focuses on what people do well can increase engagement and help your new hire feel confident from the start.

Here are a few simple ways to support your employee during their first 30 days:

• Talk through their Top 5 Strengths. This helps you learn what motivates them and how they prefer to work. (Tips available)

• Create a performance plan together in Vantage to guide them through the probation period.

• Review their learning plan to make sure they have the resources they need to grow in their role.

• Remind them about benefit deadlines, including retirement and healthcare plan selections.

Starting strong makes a big difference. These small steps can help your new employee feel ready and supported.