SUBMISSION GUIDELINE

Submission Guidelines

1. Participants need to submit their abstract/ full papers for evaluation before they are allowed to present their papers at INTERNATIONAL CONFERENCE IN ACTION RESEARCH AND INNOVATION IN EDUCATIONAL PEDAGOGY 2023 (ICARIEP 2023)  Please prepare your abstract and full paper using the following template (link to template)

2. The full paper must be submitted in English/Malay.

3. The full paper must be original, have not been presented or submitted to any other conferences, and have not been published in any journal, or under consideration for publication elsewhere.

4. The full paper must be submitted in MS Word through ICARIEP 2022 Website. Please refer to the instruction in SUBMISSION THROUGH ICARIEP 2023 Website below.

5. In order for the abstract and authors’ names for each paper to be included in the programme and abstract books, at least one author for each accepted paper must register and pay the fees for the conference by MARCH 25-26, 2023. By submitting a paper to present at ICARIEP 2023, you explicitly agree that you will definitely have a fund and shall register for the conference.

6. Action research paper, concept paper and review paper are accepted.

Innovation Guidelines

1. Innovative Practice and tools

Any teaching strategy, approach, technique, or tool that has demonstrated quantifiable gain for students and can be implemented widely.

2.       Trendy practice or tool

3.       Utility

• Solves a defined problem

• Has potential to benefit many courses/faculty

4.      Creativity

• Is a novel approach or application

• Represents a new paradigm

5.      Efficacy

• Uses an evidence-based approach

• Impact to student learning and/or the student experience can be demonstrated

6.       Feasibility

• Realistic in the current environment

• Achievable given current constraints

7.       Risk

• Presents an acceptable level of risk

• High probability of producing desirable outcomes

8.       Resistance

• Not likely to be met with extreme resistance

9.       Extended Abstract is mandatory

Submission through ICARIEP2023 Website

1. Open the website INTERNATIONAL CONFERENCE IN ACTION RESEARCH AND INNOVATION IN EDUCATIONAL PEDAGOGY 2023 (ICARIEP 2023). Click on the “New Submission” link in the top-left corner of the menu.

2. Fill in the names, affiliations, postal and email addresses of all co-authors and indicate the presenting and corresponding authors. All these fields are mandatory.

3. Enter the title and abstract in the provided text areas. Note that only plain (ASCII) text is accepted in these fields.

4. Provide at least 3 (and up to 5) keywords that describe your paper. Please enter one keyword per line. If more than 5 keywords are entered, the Program Committee may arbitrarily select those to be included in the final form of your abstract.

5. Upload your paper. The paper must be in MS Word.

6. Click ‘Submit’ Publication

Full papers will be submitted to the Scientific Committee for their approval. On the basis of the recommendations provided by the peer reviewers, all accepted papers will be published in MYJOURNAL UPSI (subject to fulfil journal requirements) or Conference Proceeding.

NOTE FOR AUTHORS

Guidelines for Abstract Submission 

The abstract is what users, researches and reviewers will read when deciding whether your article pertains to their interests and needs. For this reason, your abstract is an extremely important and powerful representation of your article. As an author, you should spend time ensuring that it is readable, error free and that it contains a complete description of your research.  

In approximately 250-300 words, you will need to summarise your findings, and describe the implications of those findings. Your abstract must be self-contained, without abbreviations, footnotes, or references. It should be a microcosm of the full article. It must be written as one paragraph, and should not contain displayed mathematical equations or tabular material. The abstract should also include three to seven different keywords or phrases, as this will help readers to find it.

Guidelines for Paper Submission

1. Policy on Plagiarism

All papers submitted to ICARIEP 2023 should be clear from plagiarism (including self-plagiarism). Paper(s) with plagiarism issues will not be reviewed and automatically rejected. Accepted and paid paper(s) for registration, can also be subjected to being rejected and removed from publication by the programme committee if found to have plagiarism issues.

2. Templates

To help ensure correct formatting, please use the template given.

3. Paper Format

• Number of Pages:
  Papers should not exceed 15 pages, including figures, tables and references.

• Page Size:
  A4

• File Format:
  Microsoft Words only

• Abstract
  It is important that the abstract be a meaningful description of your paper.

• Keywords:
  Choose from three to five keywords.

• APA Style

• Color:
  Use of color is encouraged, but since readers will usually print the papers in black and white, it is the author’s responsibility to ensure that all figures/plots can be printed and understood in black and white.

Violations of any of the above paper specifications may result in rejection of your paper.

2.     Accept the invitation to review the submission

You will see a list of submissions you have been invited to review. Click on the submission number to view the request to review the submission.

Click on Answer request on the top right-hand corner of the screen to accept or reject the submission.

Choose either I agree to review the submission or I do not agree to review it. If you agree to review the submission, there’s no need to send the committee a message. However, please note, you must untick the Send message box or you will get an error message. If you are rejecting the invitation to review because of a conflict of interest, please note this in the message box and make sure the Send message box is ticked.

Please accept the invitations to review the submissions as soon as possible and no later than the given date, so that we can re-allocate reviews if necessary.

NOTE FOR PRESENTERS

Authors of papers for oral presentation will have 7-minutes presentation and a 3-minute for Q&A/ discussion (if necessary, if possible, we would like to minimise this). Please strictly observe this time limit in order to facilitate people moving between sessions.

However, it is advisable for the presenters to submit their presentation slides to the secretariat at least one week before the conference. The slides will be uploaded in the virtual conference system by the secretariat.

All information such as the title of your paper, author’s name, affiliation as well as your photo must appear on the first slide of your presentation.

Presenters are required to be in the virtual room of their session at least 10 minutes before the session starts, so that they have enough time to set up their presentation and to meet the chair of the session.

TERMS & CONDITIONS

1. Authors of accepted papers are invited to register, make payment, attend and present their research paper at one of the conference sessions. Papers which are not presented will not be included in the Book of abstracts or Book of proceedings. 

2. The official language of the conference is English and all papers and presentations should be in English/Malay.

3. Payment is required for each individual author in multi authors’ proceedings if each of the authors intends to attend the conference and receive attendance certificate. Authors of the submitted abstracts for presentation must also make separate registration for the conference by filling in the Registration Form. Only the author who will come to the conference, present the paper and wishes to receive the Attendance Certificate needs to pay for the registration fee. If all the authors want to attend the conference and receive attendance certificate each of them should make separate registration and separately pay for the registration fee.

4. In order to make payments through Online Payment System, an Acceptance letter to the conference should be previously obtained from the Organisation Committee.

5. Completing the payment process for the registration does not guarantee any interested parties that they will receive an Acceptance or Invitation letter upon payment. For the participants of the conference, only Acceptance Letter will be provided upon the approval of their abstracts.

6. If the participation fee is not paid during the determined period of time:

   • the abstracts and the full text will not be included into the conference program; and

   • the participant will not be granted access to this virtual conference.

REFUND/CANCELLATION POLICY

1. Filing requests for Refund/Cancellation will be made available by latest until 30 days before the 1st day of the conference. The fee will be refunded within 15 working days starting of the 1st day of the conference after a 20% cut-off. Refund requests will not be taken into consideration when there is less than 30 days left until the 1st day of the conference.

2. Cancellations will be accepted via fax or e-mail, and must be received during the stated cancellation deadline. All refund requests must be made by the attendee or credit card holder. Refund requests must include the name of the attendee and/or transaction number. Refunds will be credited back to the original credit card used for payment. The above policies apply to all registered participants. 

3. Conference Organization Committee (COC) reserves the right to cancel an event due to low enrolment or other circumstances which would make the event non-viable. 

4. If COC cancels an event due to low enrolment or other stated circumstances or should circumstances arise which result in the postponing of an event, COC has the right to transfer registrations to the same event at a new, future date. The paid services shall be transferred to those new dates free of charge or registrants will be offered a refund after a 20% cut-off.

5. COC cannot be held responsible for changes and cancellations beyond its control (vis maior situations) such as war, strike, riot, crime, state of emergency, hurricane, flood, earthquake, volcanic eruption, etc.