Required Documents

When accessing the file upload form, you will be asked to provide the pre-qualification number tied to the project for which you are uploading files. You should have received this number via email after submitting your pre-qualification form.

1. Project Files

The following project files are required before your application can be accepted:

  1. Project Proposal

  2. Notice of Grant Award (or equivalent document in the case of subawards and subcontracts)

  3. Sponsor Request for Proposals

  4. DDEC Application Form - please complete the fillable PDF form available here according to the instructions available here.

The following files are optional, but may be required by the PRSTRT depending on individual circumstances:

  1. Evidence of PI or Co-PI status - if your grant is not an NIH or NSF project, or if your name and role are not included in the Notice of Grant Award, it is strongly recommended that you provide additional evidence of your Co-PI status.

  2. Contract or any other Agreement / Amendment related to the award

A Note on SSN Information

When completing the DDEC Application Form (PDF), please provide only the last 4 digits of your social security number. The PRSTRT does not need your full SSN to evaluate your application. However, before submitting the final package to DDEC you will have to complete the missing portions to provide your full SSN as required by the agency.

2. Payroll Files

You will be asked to select all project payroll periods you are claiming under Act 60-2019 for the application's calendar year.

For each applicable payroll period, you must provide the following documents:

  1. Work Schedule (Plan Docente)

  2. All PAPPs, RH or LD forms related to the project period

  3. Time & Effort Certification (formerly 125B)

At the end of each period section in the electronic form, you will be asked to select additional payroll periods to upload files, or select "No other payroll periods are involved" to reach the end of the form and submit your files. Please use only these questions to navigate between the three payroll periods in the form.

Please note that you should collect all required documents before starting to fill out the electronic form.

Partially completed forms are not saved when you leave the upload page.