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Schedule

Course Schedule: MDR3208 Senior Family Medicine Posting

Welcome to your Senior Family Medicine posting. This tab provides an overview of your 4-week rotation schedule. To ensure you are at the right place at the right time, please refer to the integrated Google Calendar below and the specific rotation tables for your group.

Week 1: Orientation & Core Skills - L1–L4, T1, Clinical Sessions 1–7, Precepting, Case Write-up 1 submission

Week 2: Clinical Immersion - Clinical Sessions 8–15, SP1, Precepting, Case Write-up 2 submission

Week 3: Integrated Care - Clinical Sessions 16–23, L5, T2 (Counselling), SP2, Precepting, Case Write-up 3 submission

Week 4: Evaluation & Feedback - SP3–SP5, Revision, Logbook Submission, End Posting Exam

*Lectures= L1 - L5; Student Presentations= SP1 - SP5; Tutorials= T1 - T2

Key Deadlines & Assessments

Case Write-ups: Three handwritten case write-ups must be submitted to your supervisors according to the timeline in the calendar, at the end of Week 1, 2 and 3.
Logbook Submission: Completed logbooks must be submitted by 1:00 PM on the Thursday of Week 4.
End Posting Exam: Conducted on the final Friday morning (sometime on Thursday), followed by a feedback and course evaluation session.

Student PRESENTATION

CONTENT

The scientific information presented should be from evidence-based resources (see example of resources given on the Home page). The topics include:

A. Acute conditions (sudden onset, short course):

Fever
Chest pain
Cough / flu
Dengue
Headache
Abdominal pain
Dysuria
Red eye
Back pain
Dizziness / vertigo
Rashes / viral exanthem
Dengue
Tuberculosis

B. Chronic conditions (long-term management):

Asthma
Diabetes mellitus
Hypertension
Hyperlipidaemia
Obesity
Eczema

C. Subacute / Functional / Mixed-pattern conditions (often episodic, multifactorial, or overlap acute–chronic care):

Diarrhoea
Constipation
Lethargy

D. Preventive / Primary care services:

Immunisation
Screening in primary care

The content of the presentation includes:

A case scenario, preferably a real clinical case
Epidemiology of the disease (brief, focus on local setting)
Clinical manifestations of the disease (including the red flags)
Investigations in primary care
Diagnostic criteria and differential diagnosis
Complications
Treatment options (including community resources)
Safety netting and follow-up.
Indications for referral if relevant

PRESENTATION

Prepare a PowerPoint presentation or any other innovative methods.
For the PowerPoint presentation, please use font size 18 (minimum) with good spacing.
The number of slides should not be more than 30.
Each group member must present some parts of the presentation. It should be a student-led presentation.
20 minutes are allocated for the presentation, followed by 10 minutes of questions and answers.
Students need to email a copy of the revised slides, if this is needed, after the presentation.

Submit Presentation Slides: name it as <Topic_Group> (D, A, B or C)

Checklist for Group Representatives (MDR3208)

1. Pre-Attachment Logistics

Supervisor Meeting: Coordinate with your group to contact the assigned Supervisor (SV) on the first day of the posting to introduce yourself and to discuss case write-ups, or to arrange any student-SV meeting, including the final meeting in Week 4.
Access Passes: If your group is assigned to KK Seri Kembangan, communicate with Cik Fatin at the department, who will inform about collecting pass cards from Dr. Sazalina (016-311 6096) at the PKD Petaling.
Transport Coordination: Contact the faculty transport coordinator En Andry (019-2461498) on the day before each clinical session to receive specific transport details. This application was submitted to the faculty at least two weeks prior.

2. Daily Clinical Duties (KK & GP Sites)

Punctuality & Presence: Ensure all members arrive via faculty transport; personal transport is strictly prohibited without TDAP permission.
Attendance Sign-offs: Remind every group member to get their attendance log signed by the FMS (at KK), GP (at private clinic), or PIC (at FMC) at the end of every clinical session.
Clinical Validation: Remind members to get their patient MRNs for case write-ups countersigned by the doctor in charge of the clinic immediately after the patient encounter.
Site Conduct: Ensure no group member leaves the clinic before 5:00 PM.

3. Administrative & Financial (KK Specific)

KK Claim Forms: One claim form is provided per KK and GP. The Group Rep is responsible for ensuring the FMS and the GP sign this form before the group departs, respectively.

4. End-of-Posting Closeout

Logbook Readiness: Ensure all members have their marked and corrected case write-ups attached inside their logbooks.
Deadline Management: Ensure all physical logbooks are submitted to the Family Medicine Department box by 1:00 PM on the Thursday of Week 4.
Equipment Return: Return all access passes for KK Seri Kembangan to Dr.Sazalina at the PKD Petaling, or upon her permission, to pass on the cards to the next group of students going to KK Seri Kembangan. Please note that lost passes will result in a penalty, and a police report will be required.

For the Supervisors - Family Medicine Specialists (FMS) at KKs

Objective: To immerse students in the complexities of public primary care, focusing on population health, clinical governance, and resource management.

1. Clinical Learning & Public Health Management

Clinical Reasoning: Guide students in managing chronic and acute cases within the public healthcare framework, emphasizing evidence-based guidelines.
Practice Management: Involve students in observing how a public health clinic operates including patient triage systems, pharmacy logistics, and maternal-child health services.
Team-Based Care: Highlight the roles of the multi-disciplinary team (nurses, pharmacists, and allied health) in managing high-volume patient loads.

2. Administrative Duties

Attendance Verification: Sign the student’s attendance log at the end of every clinical session.
Clinical Validation: Countersign student case reports (specifically next to the patient’s MRN) to validate encounters at your facility.
Claim Forms: Sign the department's claim form provided by the group representative.

For the Supervisors - General Practitioners (GPs) at Private Clinics

Objective: To expose students to the community-based private sector, focusing on patient-centered care and the "business" of medicine.

1. Clinical Care & Healthcare Entrepreneurship

The Business of Medicine: Share insights into the operational aspects of a private practice including clinic setup, financial sustainability, and navigating insurance/panel systems.
Entrepreneurial Mindset: Discuss the challenges and rewards of being a "Doctor-Entrepreneur," emphasizing marketing, patient retention, and community reputation.
Long-term Continuity: Demonstrate the importance of the doctor-patient relationship in a private setting, where longitudinal care is a core business value.

2. Logistics & Verification

Arrival/Departure: Students stay for the full duration (until 5:00 PM) and arrive via the designated faculty transport.
Sign-offs: Authenticate attendance logs and patient MRNs in student case write-ups before they depart the clinic.
Student Conduct: Report any issues regarding professionalism or punctuality to the Course Coordinator immediately.

For the Supervisors - Lecturers from the Department of Family Medicine,
UPM and HSAAS

1. Pre-Posting Preparation (High Importance)

Slot Selection: Lecturers must self-select available Precepting and Student Presentation (SP) evaluation slots in the "Marketplace" (yellow cells) to ensure an even workload distribution.
Curriculum Access: Ensure all pre-recorded lectures (L2–L5) are uploaded and accessible.

2. During the Posting (Ongoing Duties)

Precepting Lead-Time: Precepting lecturers could expect students to contact them at least two days before their scheduled clinical session at the Family Medicine Clinic (FMC).
Attendance Verification: Lecturers must sign student attendance at the end of every clinical session at FMC.
SP Evaluation: Evaluators are responsible for grading student topics (e.g., Obesity, Hypertension, Diabetes) and providing immediate feedback during the session. See the marking sheet in the student's logbook on the Home page.
Student Support: Supervisors must identify students with academic or non-academic issues early and notify the Course Coordinator.

3. Supervision & Marking Logic

Case Write-Up Supervision: Each supervisor is responsible for marking three hand-written case write-ups per student. Ensure cases are from different clinical categories to maximize learning breadth.
Data Integrity: Verify that case reports include the patient's MRN and have been countersigned by the doctor in charge of the clinic where the case was seen. Reports without these must be returned for correction.
Submission Timelines: Marking should follow the submission schedule (Weeks 1, 2, and 3) to prevent backlogs at the end of the posting. If a student fails to submit by the Week 3 deadline, supervisors should notify the Coordinator immediately, as late submissions may lead to marking rejection.

4. End-of-Posting (EOP) Protocols (Highest Importance)

Exam Security: Lecturers vetted exam questions and answer schemes to the Coordinator. The nominated proofreader for the group must complete their vetting according to the established rotation (see the schedule HERE, starting from Group D 2026 to the last Group C 2030). The Course Coordinator will contact the proofreader.
Formal Meetings: The timetable specifically allocates time in Week 4 (Monday, Tuesday, and Wednesday) for "Meeting with Supervisor".
Logbook Verification: Supervisors must perform a final completeness check on student logbooks. Completion of the logbook is a mandatory prerequisite for passing the posting.
Continuous Assessment (CA) Entry: While students submit physical logbooks to the department box, supervisors themselves, or their supervisees under their observation or guidance, are required to submit the supervisees' continuous assessments (STUDENT PRESENTATION, PRECEPTING, CASE REPORT, PRACTICE ASSESSMENT) marks on their logbook through a Google Form HERE or click the form below.
Final Evaluation: All staff should encourage students to complete the Course Evaluation on the final Friday following the exam. Feedback can also be posted on the Padlet HERE.

Documentation

1. Administrative & Placement Forms

These forms are managed primarily by Cik Fatin and the Coordinator to secure clinical sites and logistics.

SOK/PYG/BR19 (Transport Booking Form): Filled by the Coordinator and sent to En. Andry to secure faculty transport for student travel to KKs and GP clinics.
Surat Permohonan Penempatan (Placement Request): Sent to JKNS and later PKD Sepang/Petaling to approve student clinical attachments.
Surat Lantikan Penunjuk Ajar Sambilan (Appointment Letter): Formal appointment for external clinical teachers (GPs and FMSs).
Lampiran 3B (JKNS Checklist): A checklist for student placement applications including MoA status, indemnity insurance, and Hepatitis B immunization records.

2. Examination & Assessment ISO Forms

These are the official university-coded forms required for the vetting, conduct, and reporting of the End-of-Posting (EOP) exams.

PU.PS.BR01.PEP: Related to exam question preparation and vetting.
PU.PS.BR16.PEP: Standard form for the conduct of examinations.
PU.PS.BR46.PEP: Used for examination-related administrative processes.
PU.PS.SS01.PEP: Often used for official exam attendance and supervision records.
PU/PS/BR04/AJR: Pemantauan Pelaksanaan (Monitoring of teaching implementation).
PU/PS/BR05/AJR: Penilaian Penunjuk Ajar (Evaluation of clinical teachers/instructors).

3. Internal Tracking & Results Documents

Excel Result Master Sheet: Used to compile Continuous Assessment (CA) and EOP results for department meeting endorsement.
Logbook Completion Checklist: Coordinator and Cik Fatin must verify all logbooks are marked "Satisfactory" and that student attendance exceeds 80% (with MC), or 100% (without MC).

Resource Links

The original templates and latest guidelines are maintained in the following digital repositories:

Coordinator’s Kit: https://tinyurl.com/mdupmc2024
Terms of Reference (TOR) for Coordinators: Google Sheets Link

RANGKA KURSUS MDR3208_PERUBATAN KELUARGA LANJUTAN.pdf

CPC YEAR 5 20252026.pdf

C.Map 2025-2026 TAHUN 3, 4 DAN 5 -update 22.1.2025.pdf

indemnity insurance - pelajar tahun 5 posting mDR3208 Sesi 2025_2026.pdf

Surat Maklumbalas Kelulusan JKNS.pdf

surat renewal agreement mou KKM.pdf

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