Online Form Submission

Submission of documents will only be processed if uploaded to CPH-OCS Online Form Submission. 

Deadline: 

PROCEDURE: 

For validation of GE courses:

1. Student accomplishes the Application for Transfer Crediting of Courses 

2. Student submits the application to concerned Department for evaluation (with a copy of TOR).

• contact CAS-OCS at ocs-cas@post.upm.edu.ph for the Department concerned

3. The Department concerned will forward the results to CAS-OCS.

4. CAS-OCS will forward the results to CPH-OCS

5. CPH-OCS will notify the students  of the application result (approved or disapproved)

For validation of non-GE course:

1. Student accomplishes and submit the Application for Transfer Crediting of Courses (with a copy of TOR) to the concerned Department for evaluation.

2. The Department concerned will forward the results to the student.

3. Student will provide a hard copy of the result (approved or disapproved) to the CPH-OCS.

Submission of documents will only be processed if uploaded to CPH-OCS Online Form Submission.

REQUIREMENTS:

Note: Application should be submitted before at least One (1) month before the comprehensive exam date.

• Duly accomplished Application for Comprehensive Exam Form, signed by the program adviser and graduate program coordinator/program committee chair. (please see Program Committee Chairs)

• True Copy of Grades (TCG) and Comprehensive Exam Application Fee (Php 225.00)*

*OCS will attach the Latest True Copy of Grades once comprehensive exam application and transaction receipt are submitted to the portal.

PROCEDURE:

1. Accomplish the application form. 

2. Request for a billing statement through Billing Request

3. Pay through the following payment options:

•  Link.Biz Portal 

• GCash app

• Over-the-counter payment at the UPM Cashier's Office

4. After payment, submit the form together with the other requirements through CPH-OCS Online Form Submission for the signature/endorsement of the College Secretary.

5. The application will be processed and forwarded to the NGOHS for approval.

For Graduating Students Only: 

Kindly accomplish the form below for you to be included on the List of Candidates for Graduation

• Application for Graduation for AY 2025-2026

Deadlines of application for graduation:

• First Semester           - 01 September 2025

• Second Semester      - 02 February 2026

• Midyear Term             - 11 June 2026

Note:

> Please ensure that you already have completed all subjects/units required to the program.

> If you still have an INC grade, please coordinate with the Instructor/Faculty-in-Charge of the subject then accomplish the permit to complete and completion form.

> For Graduate students (DrPH/Master's Degree Program) on a thesis track, please make sure to accomplish the following:

    1. Submit Three (3) hardbound copies of the thesis, and soft copy in two (2) flash drives.

        *For DOST Scholar, please add One (1) hardbound and soft copy (in a flash drive) of the thesis. 

 Deadlines of submission to CPH-OCS: for AY 2025-2026

•  First Semester           - 09 December 2025

• Second Semester      - 14 May 2026

• Midyear Term             - 15 July 2026

Reference: as per OVCAA Memorandum No. 2025-15 

    2. For students admitted beginning Academic Year 2016-2017, the Submission/Acceptance of Paper for Publication Form shall be accomplished with attached proof of submission and/or acceptance and shall be submitted to OCS together with the thesis hardbound.

    3. Attach a signed Attestation Form and include after the approval sheet in the thesis hardbound (as per Memorandum No. CMLT-2024-325)

Submission of documents will only be processed if uploaded to CPH-OCS Online Form Submission. 

Note: Students are only permitted to apply for LOA for a maximum of two (2) years (aggregated) during their whole stay in the University.

PROCEDURE: 

1. Student accomplishes* and submit the Application for Leave of Absence (LOA) to CPH-OCS Online Form Submission under Application for Leave of Absence (for evaluation of eligibility to apply)

*up to Signature of Student and Signature of Parent/Guardian (if minor)

2. OCS will evaluate and inform the student about eligibility to apply for LOA through email.

• If eligible, the student needs to pay the corresponding fee

- online and onsite payment, request for billing statement through Billing Request Form. 

• If not eligible, inform the student the reason for non-eligibility. 

3. The eligible student may proceed with the completion of the LOA form

• If enrolled, student to input the enrolled subject/s and have it signed by the Instructor indicating the class standing.

• Student to have the LOA form signed by the respective signatories for clearance except for the College Secretary and the Dean (Please see Contact us)

4. Submit the signed LOA form and proof of payment to the CPH-OCS Online Form Submission 

5. CPH-OCS to endorse the LOA form to the Dean for approval.

6. CPH-OCS will notify the student of the application result (approved or disapproved)

Deadline of filing for AY 2025-2026:

• First Semester - 25 November 2025

• Second Semester - 23 April 2026

APPLICATION POLICIES FOR SHIFTEES AND TRANSFEREES

First Semester, Academic Year 2025-2026

I. APPLICATION PERIOD:  May 15 - July 1, 2025

For those whose universities’ second semester submission of grades will be later than this period, a certification from the Dean or Registrar should be submitted and the Second Semester grades to follow on a specified date. 

II. DEFINITION

Shiftees (S) are students who have opted to change either their program of study or degree program within their current campus. They are able to meet certain requirements set by the unit in charge of their chosen degree program. They are classified as:

• S1 – Shifting with the college (e.g., B A Philippine Arts to B.A Political Science of the College of Arts and Sciences) 

• S2 – Shifting from one college to another within UP Manila (e.g., BS Pharmacy to BS Public Health) of the same campus

Transferees (T) are students whose admission is subject to the rules of the autonomous unit, the colleges, and the departments that offer their preferred degree programs. They are classified as:

• T1 – Transferring within the UP System or from one autonomous unit too another (e.g. UP Diliman student who wish to transfer to a degree program in UP Manila)

• T2 – Transferring from another school or a non-UP Campus; this category also includes second-degree program students.

III. REQUIREMENTS

A. Students from another university must have passed at least thirty-three (33) academic units while students from a UP Constituent University must have passed at least thirty (30) academic units.

Note: Only courses with final grades will be counted in the number of units earned. 

B. The applicant who wants to shift or transfer must meet not only the minimum General Weighted Average (GWA) of the University (2.00 for T2 and 2.75 for S1, S2, and T1) but shall also satisfy the other admission requirements of the accepting degree program/College. 

Below is the CPH guidelines:

1. CPH will accept two shiftees for its Bachelor of Science in Public Health (BSPH) degree program this coming academic year, 2025-2026.

   Only SHIFTEES will be accepted for Admission to the BSPH Program for AY 2025–2026.

2. Applicants must have a General Weighted Average (GWA) of 2.50 or better in all courses taken.

3. All qualified applicants will be ranked based on their General Weighted Average (GWA).

4. Shortlisted applicants will undergo a face-to-face interview with the BSPH program committee.

5. Accepted applicants must sign a conforme to indicate their understanding of the implications, responsibilities, and consequences of shifting into the program.

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Submission of documents will only be processed if uploaded to CPH-OCS Online Form Submission.

For Undergraduate Students Only: 

1. Student accomplishes application form and submits required documents to CPH-OCS Online Form Submission.

Requirements: 

•  Accomplished Application Form 

• Official receipt of application fee (For second degree and foreign applicants only)

• True Copy of Grades 

• Certificate of Enrollment 

• Certificate of No Contract 

• Certificate of Good Moral Character 

• Other documents required by the college 

2. Student will be notified of the result of the application.

ACCEPTED SHIFTEES AND TRANSFEREES

First Semester, Academic Year 2026-2027

I. DEFINITION

Shiftees (S) are students who have opted to change either their program of study or degree program within their current campus. They are able to meet certain requirements set by the unit in charge of their chosen degree program. They are classified as:

• S1 – Shifting with the college (e.g., B A Philippine Arts to B.A Political Science of the College of Arts and Sciences) 

• S2 – Shifting from one college to another within UP Manila (e.g., BS Pharmacy to BS Public Health) of the same campus

Transferees (T) are students whose admission is subject to the rules of the autonomous unit, the colleges, and the departments that offer their preferred degree programs. They are classified as:

• T1 – Transferring within the UP System or from one autonomous unit too another (e.g. UP Diliman student who wish to transfer to a degree program in UP Manila)

• T2 – Transferring from another school or a non-UP Campus; this category also includes second-degree program students.

II. REQUIREMENTS

• Approved Permit to Transfer

• Duly signed College Clearance

• Student Directory

• 3 notarized copy of Return Service Agreement (RSA) Contract

• Medical Certificate from the UP Health Service

III. SUBMISSION

• Hard copy of the required documents should be submitted to the CPH-Office of the College Secretary.

Submission of documents will only be processed if uploaded to CPH-OCS Online Form Submission.

PROCEDURE: 

1. Student accomplishes and submit the Application for Substitution of Courses to CPH-OCS Online Form Submission.

2. OCS will evaluate the application and forward to the concerned/offering unit.

3. The offering unit will forward the results to CPH-OCS.

4. CPH-OCS to forward the results to the Dean for approval.

5. CPH-OCS will notify the student  of the application result (approved or disapproved)

ATTENTION!

The College of Public Health (CPH) will not accept transferees for its Bachelor of Science in Public Health (BSPH) degree program this coming Academic Year 2025-2026. 

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Submission of documents will only be processed if uploaded to CPH-OCS Online Form Submission.

PROCEDURE:

1. Student submits the accomplished application form together with the other requirements to CPH-OCS Online Form Submission. 

Requirements: 

•  Accomplished Application Form 

• Official receipt of application fee (For second degree and foreign applicants only)

• True Copy of Grades 

• Certificate of Enrollment 

• Certificate of No Contract 

• Certificate of Good Moral Character 

2. The student will be notified of the result of their application. 

Submission of documents will only be processed if uploaded to CPH-OCS Online Form Submission. 

REQUIREMENTS**: 

• Accomplished Notice of Thesis Dissertation Form for Proposal, signed by the Thesis/Dissertation Adviser, and Department Chair & Program Committee Chair EXCEPT College Secretary and NGOHS Director.

• Letter of Notice of Panel Members from the Department duly signed by the Thesis/Dissertation Adviser. 

Note: The student to coordinate with the concerned Department for preparation of the letter. 

>If the panel will be composed of more than two (2) external members*, a justification letter addressed to the NGOHS Director, through the College Secretary, should be provided by the thesis adviser. 

*Faculty outside the Department of the thesis/dissertation adviser (NGOHS 2016 Code of Graduates Studies: Chapter 4 Section 6.2 Article 1 (for Dissertation); Chapter 5 Section 6.2 Article 1 (for Masters Student)

• Copy of Form 5 showing enrollment to the 300/400 (e.g., 300.1, 400.1, etc.) series (not RESIDENCY).

• Latest True Copy of Grades

**To be submitted at least one-month prior to the date of proposal

PROCEDURE:

1. Accomplish the form and submit it together with the other requirements through CPH-OCS Online Form Submission, for signature of the College Secretary and approval of the NGOHS Director.

2. The CPH-OCS will email the approved notice and appointment of the panel members to the thesis adviser copy furnished the student.

• The result of the thesis proposal will be submitted by the Department (3 hard copies) to the OCS two (2) weeks after presentation.

Submission of documents will only be processed if uploaded to CPH-OCS Online Form Submission.

REQUIREMENTS**:

• Accomplished Notice of Thesis/Dissertation Form for Defense, signed by the Thesis/Dissertation Adviser, and Department Chair & Program Committee Chair EXCEPT College Secretary and NGOHS Director.

Note: The student to coordinate with the concerned Department for preparation of the letter.

• Letter of Notice of Panel Members from the Department duly signed by the Thesis/Dissertation Adviser.

• Copy of Form 5 showing enrollment to the 300/400 (e.g., 300.2, 400.3 etc.) series (not RESIDENCY).

• Latest True Copy of Grades

**To be submitted at least one-month prior to the date of proposal

PROCEDURE:

1. Accomplish the form and submit it together with the other requirements through CPH-OCS Online Form Submission, for signature of the College Secretary and approval of the NGOHS Director.

2. The CPH-OCS will email the approved notice and appointment of the panel members to the thesis adviser copy furnished the student.

• The result of the thesis defense will be submitted by the Department (3 hard copies) to the OCS two (2) weeks after presentation.

Submission of documents will only be processed if uploaded to CPH-OCS Online Form Submission.

PROCEDURE: for student

1. Fills out the Application for Overload/Underload Form

2. Submits the accomplished form to Program Adviser for evaluation and signature.

3. After evaluation/signature of the program adviser, submits to the Program Committee Chair and Department Chair for endorsement/approval. 

4. Submits/uploads the form together with the other requirements through CPH-OCS Online Form Submission, for approval of the Dean, through the College Secretary.

Attachments: whichever is applicable

☐ Medical certification (for health reason)

☐ Copy of schedule of classes and certification by the adviser (for unavailability of course)

☐ Copy of payroll and appointment papers (for employment reason)

☐ Certification by the adviser that there are no more courses to take based on the curriculum

Submission of documents will only be processed if uploaded to CPH-OCS Online Form Submission.

Note: for Graduation (students who graduated before the pandemic), Request for TOR/Diploma

COLLEGE CLEARANCE

Please be informed that there should be only ONE COLLEGE CLEARANCE signed by all signatories from the departments and offices. Avoid having it signed separately on multiple pages. NON-COMPLIANCE WILL NOT BE PROCESSED.

FOR GRADUATE STUDENTS

• For the purpose of Graduation/TOR Request/Diploma Request: 

1. Accomplish the College Clearance together with the duly accomplished University Clearance and submit the forms via CPH-OCS Online Form Submission for approval of the College Secretary and the Dean.

- Please make sure all *departments/offices have signed (except for the College Secretary) in the College Clearance before submission to portal. Incomplete signatures will not be processed.

FOR BSPH STUDENTS

• For the purpose of Graduation/TOR Request/Diploma Request:

1. Accomplish the College Clearance with CAS Clearance together with the duly accomplished University Clearance and submit the forms via CPH-OCS Online Form Submission for approval of the College Secretary and the Dean.

- Please make sure all *departments/offices have signed (except for the College Secretary) in the College Clearance before submission to portal. Incomplete signatures will not be processed.

*for the list of CPH Departments' email addresses, please click here.

**University Clearance, please be guided by the list of UPM Offices' email addresses through this Link.

Submission of documents will only be processed if uploaded to CPH-OCS Online Form Submission.

REQUIREMENTS:

• Filled out Dropping of Subject Form, with the signature of the Instructor and Program Adviser.

• Dropping fee (Php 10.00 per unit)

PROCEDURE:

1. Accomplish the Dropping Form and sign the conforme. 

2.  Pay the corresponding Fee. For online payment, please request for a billing statement (payment order) through Billing Request and pay via Link.Biz Portal and GCash app. 

3. After payment, submit the form through CPH-OCS Online Form Submission.

DEADLINES:

First Semester AY 2025-2026

• 1st quarter subject/s - 20 September 2025

• Semestral subject/s - 12 November 2025

• 2nd quarter subject/s - 15 November 2025

Second Semester AY 2025-2026

• 3rd quarter subject/s - 21 February 2026

• Semestral subject/s - 08 April 2026

• 4th quarter subject/s - 18 April 2026

Midyear Term AY 2025-2026

• 02 July 2026

Submission of documents will only be processed if uploaded to CPH-OCS Online Form Submission.

REQUIREMENTS:

• Duly accomplished Excuse slip with signature over printed name of the instructor or faculty-in-charge

• Medical certificate from U.P. Health Service (if applicable)

PROCEDURE:

1. Accomplish the form and submit it through CPH-OCS Online Form Submission for approval of the College Secretary.

2. OCS Staff will email the copy of the excuse slip once approved.

Submission of documents will only be processed if uploaded to CPH-OCS Online Form Submission.

REQUIREMENTS:

• Filled out Request for Readmission/Extension of Residency

• Letter of appeal from the student addressed to the Chancellor (through proper channels) for admission and extension of residency, with parent's and adviser's signatures.

PROCEDURE:

1. Accomplish all requirements and submit all together through CPH-OCS Online Form Submission.

Submission of documents will only be processed if uploaded to CPH-OCS Online Form Submission.

FOR GRADUATE STUDENTS

• For Honorable Dismissal/Withdrawal from the Program:

1. Write a letter addressed to the Dean, endorsed/signed by the program adviser and program committee chair, and submit to CPH-OCS Online Form Submission, for endorsement by the College Secretary and approval of the Dean.

2.  A copy of the approved letter will be emailed to the student.

3. After the approval of the letter, please accomplish the College Clearance together with the duly accomplished University Clearance and send to CPH-OCS Online Form Submission for approval of the College Secretary and the Dean.

4. The approved college clearance and university clearance signed by the College Secretary will be emailed to the student.

5. Student to email the clearance to the Office of the University Registrar at upm-our@up.edu.ph copy furnished upm-cph-ocs@up.edu.ph to request for honorable dismissal.

6. After issuance of the Honorable Dismissal from the Office of the University Registrar, kindly provide a copy to the CPH-OCS.

- Please make sure that all *departments/offices have signed (except for the College Secretary) in the College Clearance before submission to the online form. Incomplete signatures will not be processed.

Note: Please be informed that there should be only ONE COLLEGE CLEARANCE signed by all signatories from the departments and offices. Avoid having it signed separately on multiple pages. NON-COMPLIANCE WILL NOT BE PROCESSED.

FOR BSPH STUDENTS

• For Honorable Dismissal, please do the following:

1. Write a letter addressed to the Dean, endorsed/signed by the program adviser and program committee chair and submit to CPH-OCS Online Form Submission, for endorsement of the RSA Committee Chair, College Secretary and the Dean.

2. A copy of the approved letter will be emailed to the student.

3. After the approval of the letter, please accomplish the College Clearance with CAS Clearance together with the duly accomplished University Clearance and submit to the CPH-OCS Online Form Submission for approval of the College Secretary and the Dean.

4. The approved college clearance, CAS clearance and university clearance signed by the College Secretary will be emailed to the student.

5. Student to email the clearance to the Office of the University Registrar at upm-our@up.edu.ph copy furnished upm-cph-ocs@up.edu.ph to request for honorable dismissal.

6. After issuance of the Honorable Dismissal from the Office of the University Registrar, kindly provide a copy to the CPH-OCS.

- Please make sure that all *departments/offices have signed (except for the College Secretary) in the College Clearance before submission to the online form. Incomplete signatures will not be processed.

Note: Please be informed that there should be only ONE COLLEGE CLEARANCE signed by all signatories from the departments and offices. Avoid having it signed separately on multiple pages. NON-COMPLIANCE WILL NOT BE PROCESSED.

*for the list of CPH Departments' email addresses, please click here.

**University Clearance, please be guided by the list of UPM Offices' email addresses through this Link.

Submission of documents will only be processed if uploaded to CPH-OCS Online Form Submission.

REQUIREMENTS:

• Letter for Late Enrollment/Payment addressed to the Vice Chancellor for Academic Affairs (Dr. Bernadette Heizel M. Reyes) [guidelines of Late Enrollment or Late Payment]*

*If letter of request is for both late enrollment and payment, only one letter is needed.

PROCEDURE:

1. Send your request for late enrollment/payment through the CPH-OCS Online Form Submission.

2. Once endorsed by the college, the letter will be sent through channels.

3. Approved letter will be emailed to students by the OCS.

Submission of documents will only be processed if uploaded to CPH-OCS Online Form Submission.

REQUIREMENTS:

• MRR Form duly reviewed and signed by the Program Adviser & Program Committee Chair, and Student Monitoring Checklist reviewed and signed by the Program Adviser.

• Letter of request addressed to the Chancellor through proper channels citing the reason/s for extension, endorsed by the program adviser.

• Gantt Chart (plan of work for requested extension, expected output with date of completion) signed by the program adviser.

• Latest True Copy of Grades (TCG) duly signed by the College Secretary.

• Photocopy of previously approved MRR form, if applicable.

• Letter for Late submission* of MRR application addressed to the NGOHS Director, endorsed by the Program Adviser (kindly see below the submission deadlines)

*All requirements should be presented/submitted to the Program Adviser and Program Committee Chair upon request for their signature.

PROCEDURE:

1. Accomplish all requirements and submit to the CPH-OCS Online Form Submission.

2. Once endorsed by the Dean, MRR application form will be forwarded to NGOHS.

3.  Approved MRR form will be emailed to the students.

* DEADLINE FOR SUBMISSION:

• 1st Semester - 13 June 2025 (2nd Friday of June)

• 2nd Semester - 14 November 2025 (2nd Friday of November)

• Midyear Term/Summer - 10 April 2026 (2nd Friday of April)

Submission of documents will only be processed if uploaded to CPH-OCS Online Form Submission.

PERMIT TO COMPLETE INC OR REMOVE 4

PROCEDURE:

For Completion of INC:

1. Student to accomplish and forward the Permit to Complete INC/Remove 4 Form to the respective instructor for signature. 

2. The department concerned should be the one to submit the hard copy of the accomplished and signed form to the Office of the College Secretary.

3. OCS will email to the student and to the instructor the approved Permit to Complete INC form.

4. Student to accomplish and forward the Report of Grade for Completion or Removal Form to the instructor for Final Grade.

5. The department concerned will forward the signed hard copy of the form to CPH-OCS.

6. OCS will provide a copy to the student through email.

For Removal of 4:

1. Student to accomplish and forward the Permit to Complete INC/Remove 4 Form to the respective instructor for signature. 

2.  The department concerned should be the one to submit the hard copy of the accomplished and signed form to the Office of the College Secretary for assessment.

a. If within the removal period, OCS will forward to student the approved permit.

      b. If removal exam is to be given outside the removal period, OCS will forward the assessed form to the student for payment (Php 20.00) with payment instructions.

3. Student to submit the signed Permit for Exam together with the OR/transaction receipt to CPH-OCS Online Form Submission, for the approval of the College Secretary.

4. OCS will email to the student and to the instructor the approved permit for removal.

5. After obtaining the result, accomplish and forward the Report of Grade for Completion or Removal Form to the instructor for Final Grade.

6. The department concerned will forward the signed hard copy of the form to CPH-OCS.

7. OCS will provide a copy to the student through email.

For the list of department secretaries' emails, kindly visit this Link.

Submission of documents will only be processed if uploaded to CPH-OCS Online Form Submission.

REQUIREMENTS:

• Duly accomplished Readmission Form, signed by all the necessary signatories (except for the College Secretary).

• Latest True Copy of Grades

• Additional requirements (for AWOL* students from the previous semester)

  • Letter of intent to enroll addressed to the College Secretary, with proper endorsement from the Program Adviser.

  • AWOL* fee of Php 225.00

*Absence Without Official Leave

PROCEDURE for students who were on AWOL from the previous semester:

1. Accomplish the form and pay the corresponding AWOL fee. For online payment, please request for a billing statement through Billing Request and pay via Link.Biz Portal and GCash app. 

2. Submit the form together with the other requirements through CPH-OCS Online Form Submission.

3. Approved letter and readmission slip will be emailed to students by the OCS.

HOWEVER, graduate students who are on AWOL for two consecutive semesters or more, will be considered disqualified from the program. 

[Section 11. Disqualification, Article 1.5 of the 2016 Code of Graduate Studies]

“Article 2. A disqualified student can still be re-admitted into other graduate programs within the College. However, he/she will be considered a new applicant and must satisfy the admission criteria for the new program applied for. A stricter policy for readmission of previously disqualified students may be imposed depending on the College concerned.”

“Article 3. A disqualified student may re-apply to another graduate program within UP Manila only once.”

Nonetheless, the student may request an appeal for readmission to the program. 

REQUIREMENTS:

• Letter of Appeal for Readmission to the program addressed to the Vice Chancellor for Academic Affairs (Dr. Bernadette Heizel M. Reyes), through channels, with proper endorsement from the Program Adviser and Program Committee Chair. 

PROCEDURE for students who were on AWOL for two consecutive semesters or more:

1.  Submit the letter of appeal through CPH-OCS Online Form Submission. (Please make sure that the letter has the endorsement/signature of all the signatories except for the College Secretary)

2. Approved letter will be emailed to student by the OCS.

Submission of documents will only be processed if uploaded to CPH-OCS Online Form Submission.

PROCEDURE: 

1. Student accomplishes and submits the Request to Cross-Register form, signed by the program adviser, together with the True Copy of Grades to CPH-OCS Online Form Submission, for evaluation and signature/approval of the College Secretary, Dean, and University Registrar.

2. CPH-OCS will email the student a copy of the approved Request to Cross-Register.

3. Student to forward the request to the host unit.

4. Once approved,  student to provide a copy of the admission slip/cross-reg form to CPH-OCS.

Note: For crediting of subject/s, please provide an official copy of the final grades to CPH-OCS.

Submission of documents will only be processed if uploaded to CPH-OCS Online Form Submission.

PROCEDURE: 

1. Student accomplishes and submits the Return from Leave of Absence (LOA) Form with the signature of the student and of parent/guardian (if minor) to CPH-OCS Online Form Submission

2. OCS will facilitate the signature/approval of the College Secretary and University Registrar.

3. CPH-OCS will email the student and the program adviser a copy of the approved Return from LOA form.

Note:  medical certificate from University Health Service is required if:

I. REQUIREMENTS: 

• Letter of Intent to Transfer addressed to the Dean, through the College Secretary and BSPH Committee Chair, noted by your Program Adviser, and endorsed by the RSA Committee Chair.

• Notice of Admission

• Permit to Transfer 

• Accomplish the College Clearance together with the duly accomplished University Clearance.

• Certificate of Units Earned and True Copy of Grades – request through the CPH-OCS Home Portal for RSA clearance and reference.

II. PROCEDURE:

1. Submit the letter signed/endorsed by the Program Adviser and BSPH Committee Chair, and RSA Committee Chair together with the Latest True Copy of Grades and Certificate of Units Earned through the CPH-OCS Online Form Submission (choose Others in the Type of Document to Submit) to be endorsed/signed by the College Secretary to the Dean for approval.

2. CPH-OCS will inform the student of the approval. The student may now proceed to submit the hard copy of the other requirements to the CPH-OCS.

Submission of documents will only be processed if uploaded to CPH-OCS Online Form Submission.

REQUIREMENTS*:

• Letter addressed to the NGOHS Director, through proper channels (i.e. College Secretary), stating the reason(s) for the shift/transfer of the student, endorsed by the Program Adviser and the Program Committee Chair (current program)*.

*with annotation from the Program Committee Chair of the current program allowing the student to shift.

• Latest True Copy of Grades

PROCEDURE:

1. Submit the letter signed/endorsed by the Program Adviser and Program Committee Chair of the current program and the Latest True Copy of Grades through the CPH-OCS Online Form Submission to be endorsed/signed by the College Secretary to the National Graduate Office.

2. Once endorsed, student to coordinate directly to the NGOHS for further instructions.

*per 2016 Code of Graduate Studies Guidelines for Shifting/Transferring

Submission of documents will only be processed if uploaded to CPH-OCS Online Form Submission.

REQUIREMENTS:

• Duly accomplished Application for Validation of Courses Form, signed by the Program Adviser and the Program Committee Chair of the new degree program, with an annotation indicating the approved total number of units to be credited.

• Latest True Copy of Grades/Transcript of Records of the subjects to be credited.

PROCEDURE:

1. Accomplish the form and submit it together with the other requirements through CPH-OCS Online Form Submission.

NOTE: This section is for documents not included in the above procedures (i.e., Letter of Appeal for Readmission (for students who were AWOL for two (2) consecutive semesters), Letter request for waiver, Change of Panel Member/s, etc.)

Please ensure that the document/s has proper endorsement/s before submission to CPH-OCS Online Form Submission (choose Others in the Type of Document to Submit).