Document Request Portal

Below are the detailed instructions on how to request for documents and certifications from OCS-Admin Office. Please send your request emails during weekdays within office hours*.

All document-related communications with the Office of the College Secretary (College Secretary and Student Records Evaluator) must be coursed through the official OCS email: upm-cp-ocs@up.edu.ph (and not through their personal emails). 

Note: *Requests and processing of OCS documents are put on hold during the regular enrollment period. Clients are requested to send their document requests a week before the enrollment period. 

1. The following certificates and documents can be requested from the OCS-Admin:

List of Certificates:

✔ Certification of Candidacy for Graduation

✔ Certification of Enrolment

✔ Certification of General Weighted Average (GWA)

✔ Certification of Good Moral Character (GMC)

✔ Certification of Completion (formerly Cert. of Graduation)

✔ Certification of Class Ranking

✔ Certification of Year Level

✔ Certificate of Units Earned

✔ Certificate of Internship (for Board Exam application)

List of Documents:

✔ Course Description

✔ Form 5

Note: Form 5 for DOST scholarship purposes must be requested by the student from the OUR.

✔ True Copy of Grades (TCG)

Note: Transcript of Records (TOR) is different from TCG. TOR is being released only after the student has graduated and should be requested by the student from OUR at upm-our@up.edu.ph.

2. To send your request, answer the UPCP OCS Transactions Online Portal google form through this link https://forms.gle/dKx6q4bVN6LbJVJd6.

3. After answering the google form, request for Billing Statement by sending an email to the Office of the College Secretary (upm-cp-ocs@up.edu.ph).

Note:  If you would not be able to receive any form of communication after three (3) working days upon requesting for the Billing Statement, please send a follow-up email to the Office of the College Secretary (upm-cp-ocs@up.edu.ph) for double-checking of request.

4. Upon receipt of Billing Statement, pay the corresponding fees through Link.Biz Portal* for online payment or pay directly at the UPM Cash Office.

Note:  *Links are available from the college website:

Payment Options: https://tinyurl.com/UPCPPaymentOptions

UPM-LBP Link.Biz Portal: https://tinyurl.com/UPMLBPLinkBiz

GCash Payment: https://bit.ly/GCashPaymentUPM

5. After payment, send the payment receipt together with the billing statement to the Cashier’s Office via email at cash@post.upm.edu.ph for immediate posting of payments, and upm-cp-ocs@up.edu.ph for processing.

Note: The processing of documents will only start upon submission of the payment receipt with the billing statement. Kindly make sure to not miss this step.

6. The processing duration of certificates and documents listed above is 5 to 7 WORKING DAYS, upon submission of payment receipt with billing statement and acknowledgment from the Office of the College Secretary. All documents ready for release will be sent/informed through email**. For e-copies that require a dry seal, please have your documents printed and bring it to the Admin Office for the dry seal.

Note: **Hardcopies will obtain a wet signature. All documents shall contain RSA remarks for students under RSA.