With project management, everything has a cost to it. Nothing on a project plan can be done without identifying the cost of the task or item and incorporating it into the project budget. A successful project makes sure to budget itself accordingly and be able to afford all necessary things related to the full completion of the project. There are instances however where project plans and budgets don’t always stick to the way they were planned out to be and this can cause issues in the overall completion. Issues such as running out of funding or not properly planning out pricing of items can bring projects to an abrupt stop and sometimes even keep them from ever being started back up again in the future. Though in some instances, what may seem like a cost issue is not really an issue at all but the misconception of the whole thing can slow down project production and make things worse. A cost like this is known as a “Sunk Cost”.
SO, WHAT IS A SUNK COST?
Well to best describe it, a sunk cost is a cost that has already previously occurred in the project and cannot be recovered in any possible away. These costs are independent of any events related to the project. Now many people would think that this is something absolutely detrimental , that a cost like this could very much break the whole production and completion of a project. Well in reality, it can’t. In fact, sunk costs shouldn’t be considered at all when making investments or project decisions. Sunk costs are not even needed to be considered as relevant costs as those costs are the only ones that should be considered when making decisions for projects.
With sunk costs, these are listed as a fixed cost, which is a cost that doesn’t change in relation to the project’s production volume. This just means that as the project continues to grow and develop or go backwards even, these costs stay the same the whole time. However, not all fixed costs can be viewed as a sunk cost as sunk costs cannot be recovered while some fixed costs are able to be. Sunk costs are prior costs that exist as part of the project. A way to think of sunk costs could be you purchasing a seat at the Super Bowl. You plan on going to it but when the time comes for you to go, an event occurs that you must take care of. Your decision here now is to either go to the Super Bowl or complete the event, but the purchase of the Super Bowl seat is a sunk cost. This cost shouldn’t however affect your decision on what to prioritize as the cost cannot be reobtained.
SUNK COST FALLACY
Now that you understand what sunk costs are, you probably are wondering why they can cause businesses so many problems and issues when they work on projects and why they can be project enders. Well, the best way to explain this is that those businesses themselves don’t fully understand what sunk costs actually are. This helps the issue of “sunk cost fallacy” to continue to exist in project environments today and be a further issue in project growth and development. This sunk cost fallacy is explained by saying that the continuing investments and commitments in a project to “repair” sunk costs are verified and acceptable because the resources already invested into the project thus far will be lost otherwise. This is the impression that businesses believe to be true in project management but it isn’t actually and thus project managers are actually hurting themselves further with their goal of project completion.
This can sound confusing so we can break the explanation down with an example. Lets say you buy a movie ticket online and then head to the movies. When you get there, you learn that you don’t like the movie actually but sit through the movie anyways since you purchased the ticket. The ticket itself is the sunk cost and the fallacy of it is that because you bought the ticket, you feel like you are required to sit through the whole movie despite not liking it. In reality, you could just get up and not watch the rest of the movie as there is nothing else you can do to enjoy yourself and you can’t get your purchase reimbursed.
CAN YOU AVOID THE FALLACY?
You now understand the fallacy and danger of trying to undo sunk costs in project management, so how do you avoid the issue all together? There are several ways that project managers can do to avoid the sunk cost fallacy:
1. Creative Tension –
With your whole project team, especially in an agile environment, making sure that everyone is on the same page is of great importance. Making decisions needs to be handled and impacted by everyone and not under one person’s judgement. If a project team were to have one person to handle financials and one to ensure quality of the project, it would be wise for decisions based on quality be required approval from the financials standpoint as well. This can help prevent sunk costs occurring within the project.
2. Track Investments –
Budgeting as we said is important in a project and keeping track of where all purchases and investments are going can help ensure that no overspending is being done. Keep detailed information of where your resources are going. Knowing information like this can help you determine if certain things need to be changed and where sunk costs exist.
3. Be Realistic –
If a project being worked on doesn’t seem like it can be 100% successful, why would you pour more into it? Don’t waste money and create sunk costs on a failed project. Pick your battles wisely and spend on more realistic places of impact.
4. Don’t Get Attached –
Even if a project being worked on is personal to you, don’t let your attachment rule your decisions. If you see issues in your success but feel personal about the goal, you may make decisions that hurt the whole project further. Be unbiased and act accordingly.
5. Plan Ahead -
Know that sunk costs can occur and that they can’t be undone. If you want to best avoid them, plan further ahead and see what is and isn’t preventable.
With all of this, you now understand what are sunk costs and the real hurt to a project they can cause if you allow them to. Be mindful in your project developments, don’t act if you don’t need to. Plan to the best of your project team’s ability and you’ll see great success and the completion of the project and more ahead.
Work Cited
Abigail, T. S. (2018, April 5). What Is the Sunk Cost Fallacy? And How to Avoid It in 5 Steps. Toggl Blog. https://toggl.com/blog/sunk-cost-fallacy#:~:text=The%20sunk%20cost%20bias%20isn%E2%80%99t%20always%20bad.%20Under
Heerkens, G. (2013). The sunk-cost dilemma. PM Network, 27(1), 66. https://www.pmi.org/learning/library/business-project-sunk-cost-dilemma-2676
Sunk Cost. (n.d.). Corporate Finance Institute. https://corporatefinanceinstitute.com/resources/economics/sunk-cost/