Vacation, Leave, and Other Time Away

Holidays

The following days will be holidays for the TID Program. It will be required that you work 1 holiday weekend during your training.

Independence Day 

Labor Day 

Thanksgiving Weekend

Christmas Holiday

New Year’s Holiday

Martin Luther King Day

Memorial Day 

Juneteenth

Paid Time Off (PTO)

The fellow is granted up to 20 days (Monday-Friday) of PTO for the year. This time away can be used for personal, sick and vacation. These days off are full days only; if a fellow works part of a day, it is not counted as part of the 20 days. All time away must be scheduled at least 42 days in advance. If a fellow needs to leave on a clinic day to attend a sick child, medical, mental health or dental care appointment, the fellow is responsible for communicating this to the site and to ascertain that patient care is not compromised. Full days off must be reported to the program coordinator for proper tallying. Sick leave will be approved for any legitimate illness.

Fellows who are graduating from the fellowship program may take vacation during one of the last two weeks of their fellowship. 

Professional and Academic Time Away, including Travel

The fellow is encouraged to attend one national conference while in the program. When conference attendance is expected, this excused time is counted as academic leave, not as PTO. Time away for academic leave and conferences other than those that are part of the curriculum may be granted in addition to regular vacation time.  Requests must be approved by the fellowship director at least 60 days in advance of the planned absence. No more than 10 days per academic year will be allowed for professional / academic time away; time beyond this limit must be taken as regular PTO time.

The fellow should discuss with the program director to determine what funds may be available for conference travel.

Policy: International Travel

The fellow must register before embarking on international travel. Details are available on the University of Minnesota International Travel Registry website. 

Paternity Leave Policy

The fellow is provided with up to six weeks of paid paternity leave.  Fellows should notify the program director as far in advance as possible of the request for paternity leave to discuss the implications. 

Other Personal Leave 

Other leave can include Bereavement, Extended Absence, Family Medical Leave Act (FMLA), Military, Court Civic Duty, Parental, Personal, Professional. Please contact the program director/coordinator for support. The GME policy for these types of leave is available here. Such leave should be requested at least 3 months in advance of the planned leave, except in the case of a personal crisis, emergency or external factors, for which appropriate notifications should be made as soon as possible (to the program director/coordinator, clinic director, research mentor, consult attending, etc.).  Fellows are responsible for arranging schedule changes for all other personal leave and should make arrangements as far in advance as possible, in consideration of patient care, their colleagues and the program.

When requesting a Leave of Absence, please consider the Policy of Effect of Leave for Satisfying Completion of Program.

Unexcused, unsupportable, or unauthorized absences/leaves and/or significant tardiness from any mandatory clinical or educational activity constitutes unprofessional conduct. Under your signed employment contract, unprofessional conduct is behavior that will subject the fellow to discipline for non-academic reasons. Such discipline may be in the form of a written warning, probation, suspension, or termination 

Unauthorized Leave

Unexcused, unsupportable, or unauthorized absences/leaves and/or significant tardiness from any mandatory clinical or educational activity constitutes unprofessional conduct. Under a fellow's signed program agreement (employment contract), unprofessional conduct is behavior that will subject the fellow to discipline for non-academic reasons. Such discipline may be in the form of a written warning, probation, suspension, or termination.