Instructions

Instructions for Oral Presenters

• Oral presentations will be conducted from a central computer. Please upload your talk to this Google Drive at least 24 hours before your presentation. The Drive is organized into subfolders by presentation order-- please confirm on the program when your talk will be and upload your presentations (in Powerpoint, Keynote, Google Slides, or PDF format) to the appropriate folder.

• The duration of your talk as publicly posted includes time for Q&A. Most oral presentations are 20 minutes, so plan for 15 minutes of presentation time and 5 minutes for questions. Please do not exceed your allotted time. We have a very full program and session chairs have been instructed to maintain the program on time. The presentations will not be streamed. 

• As for previous workshops, all slides will be posted and stored on the workshop website and will become public after the workshop. 

Instructions for Poster Presenters

• Posters can be up to 3 feet x 4 feet in size. Clips and tacks will be provided to attach the posters to their poster-board backing. 

• Please hang the poster according to your poster number. 

• There will be 4 poster sessions split to A and B sessions. You will be given a small card, to be attached to your poster, on which your session will be indicated. Please plan to remain by your poster during your designated sessions. 

Connecting to WiFi

• To connect to 'eduroam', follow these instructions

• If you don't have an 'eduroam' account, please use the guest WiFi. The instructions for connecting can be found here

Reception, Lunch, and Dinner

• A light breakfast (hot drinks and pastries/bagels) will be served each morning of the workshop. Coffee and a light refreshments will also be made available throughout the day. 

• There is a reception in the atrium of the Physics and Nanotechnology Building on Thursday evening, 6:00 - 8:00 pm. Appetizers will be served, and a cash bar will be available. The cash bar accepts cash or credit cards. 

• There is a selection of restaurants on Washington Avenue, 5 minute walk from the conference venue, and in Dinkytown which is 10-15 walk away. Coffman Memorial Student Union also has a variety of lunch food available. 

Questions?

• Please reach out to us at balloon@umn.edu

Workshop Code of Conduct

• The organizers are committed to making this meeting productive and enjoyable for everyone, regardless of gender identity, sexual orientation, disability, physical appearance, body size, race, nationality, religion, or age. We will not tolerate harassment of participants in any form. Please follow these guidelines:

  • • Behave professionally. Harassment and sexist, racist, or exclusionary comments or jokes are not appropriate. Harassment includes sustained disruption of talks or other events, inappropriate physical contact, sexual attention, or innuendo, deliberate intimidation, and stalking. It also includes offensive comments related to gender identity, sexual orientation, disability, physical appearance, body size, race, nationality, religion, or age.

    • All communication should be appropriate for a professional audience including people of many different backgrounds. Sexual language and imagery is not appropriate.

    • Be kind to others. Do not insult or put down other attendees.

    • Participants asked to stop any inappropriate behavior are expected to comply immediately. Attendees violating these rules may be asked to leave the event at the sole discretion of the organizers without a refund of any charge.

• Any participant who wishes to report a violation of this policy is asked to speak, in confidence, to Laura Fissel (laura.fissel@queensu.ca)