Vendors/Collabs

As part of UMBC’s Student Organization, we are welcome and enthusiastic about collabing/ having vendors with other student organizations as well as outside car groups. We believe that it is important to grow and promote UMBC as a whole while sharing what we offer to the public. However, within the recent years there has been a “takeover” culture rising and we strongly would like to separate ourselves from those behaviors. Revvolution’s goal is to promote and integrate UMBC students who have a passion for cars, to meet like-minded individuals, in hopes that they can find their place here at UMBC.

*PLEASE GO TO YOUR SECTION TO READ THE RULES*

COLLABORATORS

Rules and Expectations from all parties (outside groups)

Events must be thought out and coordinated in advanced, so we have time to communicate with the Student Life Officer about our collaboration
1. If you plan to invite vendors please reach out to the current President, so we can coordinate which spaces to use
2. Bringing speakers for music during events are permitted
We do not condone reckless behavior that can put our students and members at risk
1. We would expect everyone to to come onto the UMBC Campus or event area respectfully as well as leaving the event
2. Any type of loud revving, burnouts, donuts, and swerving will get our organization shut down as well as the campus police involved

FUNDRAISERS: If you are one of our sponsors for Revvolution and agreed to do a fundraiser for our organization we aim to enhance your sales a long with gaining funds for our organization
1. We offer to do 10% off each purchase for those who are participating in our event
2. Once the event is over, the total sale will be calculated, and our President/Treasurer will coordinate how much we will take from the sale during that event
3. If you have a different proposal then please reach out to the current President, so we can work something out

Rules and Expectations from all parties (Within UMBC)

Events must be thought out and coordinated in advanced
1. Each event must have a purpose and that can integrate the different student organizations together
2. For prepping for an event: We expect to have at least ONE meeting with both Executive board members from each organization to coordinate this event

We do not condone reckless behavior that can put our students and members at risk
1. We would expect everyone to to come onto the UMBC Campus or event area respectfully as well as leaving the event
2. Any type of loud revving, burnouts, donuts, and swerving will get our organization shut down as well as the campus police involved
These events will center around students, so outside organizations wanting to collaborate during these events are not permitted

VENDORS

Vendor Application!

Vendor Rules & Expectations for UMBC Revvolution's Car Meets

1. Application & Approval

All vendors must complete the official application form.

Applications are subject to approval by the event organizers.

2. Vendor Types

Vendors should specify the type of goods or services they intend to offer (e.g., automotive products, food, merchandise).

3. Fees & Payment

Vendor fees must be paid in full by the specified deadline to secure a spot.
No refunds will be issued after confirmation unless the event is canceled by organizers.

4. Setup & Breakdown

Vendors must arrive and complete setup at least 1 hour before the start of the event.
Setup times will be strictly enforced to ensure a smooth event start.
Breakdown cannot begin until the event officially ends.
Vendors are responsible for bringing their own equipment (tents, tables, chairs, etc.).

5. Conduct & Appearance

Vendors must maintain a professional and clean booth throughout the event.
No offensive, inappropriate, or disruptive behavior or materials will be tolerated.
Vendors must comply with all event, local, and state regulations.

6. Space & Display

Booth spaces are assigned by the organizers and may not be changed without approval.
Vendors must keep within their allocated space and not obstruct walkways or neighboring booths.

7. Liability & Insurance

Vendors assume all responsibility for their merchandise and equipment.
Vendors must carry their own liability insurance and provide proof if requested.
The event organizers are not responsible for loss, theft, or damage.

8. Permits & Compliance

Vendors must obtain any required permits or licenses (health permits for food vendors, sales tax permits, etc.).
Compliance with all health, safety, and fire regulations is mandatory.

9. Sales & Transactions

Vendors handle all sales transactions independently.

Vendors are responsible for collecting and reporting any applicable taxes.

10. Cancellation & No-Show Policy

Vendors who cancel after acceptance may forfeit their fee
No-shows without prior notification will be banned from future events, and no refunds.

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