Proposal Submission & Handling FAQs

Proposal call information is available on the LMT webpage and via email to those on the LMT Users email list. You can also find helpful resources about the proposal process on the LMT webpage.

Proposals are submitted through the Proposal Submission tool: Hedwig

Unfortunately there is not an automatic way to copy an old proposal from a previous call to the current one. You do have access, however, to all the information of your previous proposals which can be useful.

Yes, you can continue editing or even withdraw your proposal.

The proposal system keeps the record of every proposal created, hence it does not provide an option to delete a proposal. Nevertheless, you can use the withdraw proposal option so it won't be considered in the review process. 

Starting with the 2023-S1 Call for Proposals, proposals must be submitted in a dual-anonymous format. More information on writing a dual-anonymous LMT proposal can be found here.

Including instrument team personnel on proposals is not required for those instruments that the observatory is providing full scientific support. However, for instruments supported via outside institutions (e.g. B4R, supported by our colleagues in Japan), we request you include members of the instrument team so you are able to receive full technical assistance during the proposal and observation processes. 

Members of the LMT user communities defined in the Call for Proposals are eligible to submit science proposals. If you are not a member of one of these communities, but are interested in submitting an LMT proposal, we encourage you to seek collaborators within these user communities. 

Proposals should indicate the weather conditions required for observing. We will ensure that time allocation to each of the LMT partners is evenly split to take advantage of different weather conditions. 

There is no typical proposal size. Descriptions of the different types of proposals can be found here. Please note that not all of these types will be accepted for the current 2023-S1 call. Check the current call for proposals to see which proposal types are being considered.

Switching instrument requires only rotating the M3 mirror, and all instruments should be available at all times.  Instrument choice is driven by the weather and science requirements of the highest ranked projects in the observing queue.

Yes. The LMT intends to accept ToO and DDT proposals for review. See the Types of Proposals webpage for details on this type of proposal.

The LMT has a single TAC with representation from all partners and communities involved in the collaboration. The TAC will respect the fraction of time each community is entitled to, take into account the distribution of weather conditions, and allocate time according to scientific priority. See the Proposal Review webpage for more information on time allocation and how the review is structured.

The PI for a proposal determines which time allocation the project is charged to. For large proposals, we are developing a mechanism to fairly split time charged to different regions. See the Proposal Review webpage for more information on time allocation and how the review is structured.

Each PI will receive a disposition letter with a detailed review and feedback on their proposal. Approved projects will be listed in a Results of the Previous Call webpage. See the Proposal Review webpage for more information on receiving the results of your proposal how the review is structured.

Carry-over status differs from call to call; check the current Call for Proposals for information on whether projects will be carried over. When carryover is planned, typically only A-ranked proposals are granted carryover status.

If your proposal was not carried out due to a COVID-19 closure, we encourage you to resubmit your proposal to the upcoming call. It will be reviewed in competition with other proposals, and no special consideration will be given. 

Community reviewers are drawn from the science review panels. The science review panels are comprised of people who represent all of the LMT communities. Some of these panelists are then selected to carry out the community review, according to which of the user communities they are part of. We try to be sure that they represent all the various subpanels of the science review. See the Proposal Review webpage for more information on how the review is structured.