Completing the School Safety Survey

Pre-Implementation of the SSS

The PBIS Assessments links for taking multi-user surveys will make it easier for teams to engage all stakeholders, including parents and students. Students as young as 5th grade should be able to complete the survey. Teachers can take advantage of classroom computers and the computer lab to make it easier for students to participate in the SSS. Actively engaging students in informing the SW-PBS initiative increase feelings of ownership in SW-PBS among students.

Before administering the SSS, determine whether you will be using the paper version of the SSS or using the online version.

To log into PBIS Assessments, please follow these instructions:

• 1. From your preferred internet browser, log into www.pbisapps.org to access the SAS.

  2. Once at PBIS Apps, click on the PBIS Applications Login located in teh black bar at the top fo the screen.

  3. Enter the email address and password associated with the PBIS Assessment account. Please note the following

     1. If you currently have access to SWIS, your login email address for www.pbisapps.org is the same as your SWIS login.

     2. If you do not have access to SWIS, you were added to your school’s PBIS Apps account and should have received an “Welcome to PBIS Assessment” e-mail indicating you had 48 hours to setup your password. If you were unable to setup your password within that time frame, you can setup your password by: Clicking on the PBIS Application Login and Clicking “Change Password”

     3. Contact your consultant if you have difficulty with the login process.

  4. Login.

  5. Once logged in, click on PBIS Assessments on the left side of the black bar at the top of the page. You will be taken to the Dashboard showing all PBIS surveys.

To access and share the SSS link,

• 1. Click the SSS from the Open Survey Windows section. If you do not see the SSS in the Open Survey Windows section, contact your consultant.

  2. Across from your school name click Link.

  3. Highlight the URL and copy it, or click the Copy URL button to copy the link to your clipboard.

  4. Paste the copied link in an email to anyone invited to submit a survey response.

  5. To take the survey yourself either paste the copied URL into any internet browser or click the Take Survey link in the dialog box. Don't to forget click the Submit Survey button at the end of the survey to save your resonses.

Analyzing Your School Safety Survey Results

You will be able to access your SSS data approximately 24 hours after the SAS window closes. If you’d like to view your SSS data prior to the close of the window, please contact your consultant to close your window. To view your SSS data in both table and graph form go to www.pbisapps.org and use your login information. Follow these instructions to view your SSS data graphs:

• 1. Login to PBIS Apps as instructed above.

  2. Click the Report menu at the top of the screen.

  3. Select Report Options from the left hand side of the screen.

  4. Select the SSS from the drop down list.

  5. Click Generate.

Currently, reports can be pulled by either a regional consultant, or an individual with Team Member level access on PBIS Assessments. For more information regarding pulling reports, visit https://www.pbisapps.org/Pages/Default.aspx.

Report Options Include:

• 1. Select Surveys: Select a survey about which to report from the drop-down menu.

  2. Report Type: Select Subscale, Items, Download, or Comments from the drop-down menu to define which data to display related to the selected survey.

  3. From Date: Select a school year from the drop-down menu as the starting school year from which data will be included in the report.

  4. To Date: Select a school year from the drop-down menu as the last school year from which data will be included in the reports. Note: This school year must be the same as or after the selected From Date.

  5. Click Generate each time you change a report option.

The following charts are available through the school’s PBIS Assessments account:

• School Safety Subscale Report: This report displays a bar graph depicting Risk Ratio and Protection Ratio percentages. Schools will want to see lower Risk Factors (blue bar) and higher Protection Factors (green bar). This report provides a snapshot of perceptions of safety and violence prevention at the school, and can indicate broad focus areas for deeper analysis using the item report. If the school has more than one year of data, PBIS Assessments gives team members the option of running multi-year reports. The multi-year report allows for a quick review of changes in risk and protection factors over time. Finally, the excel export allows teams the option of disaggregating responses by role (i.e., parent, student, teacher, etc.).

• School Safety Item Report: This report displays a bar graph of Risk and Protective Factors average scores (out of 3). Schools will want to see lower averages (shorter bar) for Risk Factors and higher average scores (longer bar) for Protective Factors. This report can help identify and address areas of concern from among the risk factors and develop or strengthen protective factors.

• School Safety Comments Report: This report displays any comments that were entered as responses to the prompts at the end of the survey. The prompts are :

  • What is the most pressing safety need at your school?

  • What shcool safety activities does your school do best?

  • What topics are most important for training and staff development?

  • What are the biggest barriers to improved school safety measures?

  • What other comments do you have regarding school safety?

  • What other factors not included in this survey do you believe affect school safety?