The goal of this conference is to increase inclusiveness. To that end, we ask everyone to help us build a conference that generates the conditions for an inclusive conversation.

Please refrain from wearing fragrances or bringing peanut or nut products into the venue.

The Conference Organizers will:

• Provide signage pointing to services within and beyond the conference, particularly accessibility points (including elevators and washrooms)
• Strive to provide a scent-free environment as much as possible
• Where nametags are used, encourage use of names and pronouns
• Provide volunteers for assistance with serving food, navigating doors and elevators
• Provide Q&A cards where applicable; provide microphones where applicable

For Presenters:

• Please stick to the time given to you by the Chair and try to pace your speech.
• Bring two copies of your presentation or handout materials in 18-point type or larger. Use a non-italic, sans-serif font, such as Tahoma, Arial or Verdana. Non-glossy, light yellow or off-white paper is best to reduce glare.
• If possible, send an electronic copy of your presentation text to rig@ualberta.ca 3 days before you present for us to upload.
• Describe the images on your PowerPoint; if you can, caption your videos ahead of time.
• Use a microphone always, or if not available, check frequently that participants can hear you.

For Chairs of Sessions:

• Aside from introducing people and their papers, please ensure that you start the session on time. Please ensure that presenters stick to time limits. All sessions must end on time so people can avail of the time allotted to breaks.
• Please ensure that people use the microphones in the room, and regularly ask if people can be heard in the room.
• Please ensure that there is room for people with wheelchairs to come into, move around in, and to leave the room. (Ask attendees not to crowd out the front of the room and not to leave bags all over the floor etc.)

Suggestions for mediating Q&A sessions (from Dr. Eve Tuck’s approach):

To encourage engagement with the work presented, ask audience members to take the first five minutes of the Q&A to talk to the person next to them. Ask them to share initial responses and questions the presentation raised.

Suggested Q&A guidelines:

• is it really a question?
• are you asking the panelist to do your research rather than theirs etc.?
• does this question need to be asked publicly?

When Q&A is opened, try to take the first questions from folks who often don’t speak first (or at all): Indigenous, Black, People of Colour graduate students, early career scholars, and faculty.

Resources used:

· http://www.accessiblecampus.ca/wp-content/uploads/2016/12/A-Planning-Guide-for-Accessible-Conferences-1.pdf

· https://philosophycommons.typepad.com/disability_and_disadvanta/2016/11/canadian-society-for-women-in-philosophy-guidelines-for-conference-hosting-french-version-to-follow-the-canadian-soc.html

· https://twitter.com/tuckeve/status/1141501422611128320