Practicum

Your practicum hours must be documented and signed off on monthly. Please follow the instructions below carefully to ensure your hours sheets are completed correctly. ALL copies of your hours are sent to the Clinical Director. You do not send your hours to your instructors.

If You Are Signing in the Google Sheet

If you plan to have your hours signed directly in the Google Sheet, you only need to confirm with the Clinical Director once that this is the method you will be using.

You do not need to email or message the Clinical Director every month to tell them that your hours are ready. If you have confirmed that you will be using the Google Sheet, the Clinical Director will check the sheet each month and add their signature after your supervisor has signed.

Step 1: Complete your hours

Enter your practicum hours into the appropriate sections of your Google Sheet throughout the month.

Before the end of the month, make sure:

• Your hours are entered correctly.

• All required information is complete.

• Your monthly totals are accurate.

• You have completed any other required sections of the sheet.

Step 2: Have your supervisor review your hours

Once your monthly hours are complete, your supervisor needs to review them.

Your supervisor must sign the Google Sheet before the Clinical Director signs it.

Step 3: Your supervisor signs the Google Sheet

Your supervisor can add their signature directly into the designated signature cell in one of two ways:

Option A: Insert a picture of their signature

Your supervisor can insert an image of their handwritten signature into the appropriate signature cell.

To do this:

1. Your supervisor signs their name on a piece of paper.

2. Take a clear photo or scan of the signature.

3. Open the Google Sheet.

4. Select the cell where the supervisor's signature belongs.

5. Select Insert → Image.

6. Choose the option to insert an image in the cell.

7. Upload the image of the signature.

8. Adjust the image as needed so that the signature fits neatly within the designated cell.

Option B: Use the Scribble function

Your supervisor can also draw their signature directly in Google Sheets.

To do this:

1. Open the Google Sheet.

2. Select the appropriate supervisor signature cell.

3. Select Insert → Drawing.

4. In the Drawing window, select Line.

5. Choose Scribble.

6. Use your mouse, trackpad, or touchscreen to draw your signature.

7. Select Save and close.

8. Make sure the signature appears in the correct signature area and is readable.

The signature needs to be placed in the designated supervisor signature cell.

Step 4: I will sign the sheet

Once your supervisor has signed the sheet, the Clinical Director will review the sheet and add their signature.

You do not need to send the Clinical Director a separate email every month saying that your hours are ready if you have already confirmed that you will be using the Google Sheet. The Clinical Director will check the sheet as part of the monthly sign-off process.

The only time you need to contact the Clinical Director about your monthly hours is if you expect that your hours/sign-off will be late or you are otherwise unable to complete the process on time.

If You Are Saving the Google Sheet as a PDF

You can also complete your hours in Google Sheets and then save the completed document as a PDF.

Step 1: Complete your hours in Google Sheets

Make sure all required information and monthly totals are complete and accurate.

Step 2: Download the Google Sheet as a PDF

1. Open your completed Google Sheet.

2. Select File from the menu at the top of the screen.

3. Select Download.

4. Select PDF Document (.pdf).

5. Review the PDF before saving it.

6. Make sure the document is formatted correctly and that all information, including your hours and signature sections, is visible.

7. Save the PDF to your computer.

Step 3: Have your supervisor sign the PDF

Open the PDF in Adobe Acrobat/Adobe Acrobat Reader.

Your supervisor can use Adobe's drawing/signature tools to add their signature.

Make sure that the supervisor's signature is placed in the designated supervisor signature area.

Step 4: Save the signed PDF

After your supervisor has signed the document:

1. Save the signed PDF.

2. Open the saved file again to make sure the supervisor's signature is still visible.

3. Send the signed PDF to the Clinical Director.

Step 5: The Clinical Director will sign last

After the Clinical Director receives the PDF and confirms that your supervisor has already signed it, they will add their signature as the final signature.

If You Are Printing the Hours Sheet

You may also print your completed hours sheet and have it signed by hand.

Step 1: Complete your hours in Google Sheets

Before printing, make sure:

• All required information has been entered.

• Your monthly hours are correct.

• The document is complete.

• The signature areas are visible.

Step 2: Print the document

Print the completed hours sheet.

Before giving it to your supervisor, check that the printed copy contains all pages and all required information.

Step 3: Have your supervisor sign it

Give the printed document to your supervisor for review.

Your supervisor must:

1. Review your hours.

2. Sign in the designated supervisor signature area.

3. Return the signed document to you.

Your supervisor must sign before you send the document to me.

Step 4: Take a clear picture or scan

Once your supervisor has signed the document, you can send the Clinical Director a photo or scan.

If you are taking a picture with your phone:

• Put the document on a flat surface.

• Make sure there is adequate lighting.

• Hold your phone directly above the document.

• Make sure the entire page is visible.

• Make sure the image is in focus.

• Check that all text and signatures can be read.

• Make sure no part of the document is cut off.

• Avoid shadows, glare, and reflections.

• If the document has multiple pages, take a picture of every page.

Please do not send a blurry, dark, crooked, or partially cut-off photo.

A scanning app or your phone's built-in document scanning feature can also be used if you have access to one.

Step 5: Send the signed document to the Clinical Director

Send the Clinical Director the clear photo(s) or scan(s) of the document.

The Clinical Director will then review it and add their signature as the final signature.

What You Need to Do Each Month

Your monthly responsibilities depend on which signing method you choose.

If you are using the Google Sheet:

You only need to tell the Clinical Director once that you will be using the Google Sheet for signatures.

After that:

1. Complete your monthly hours.

2. Have your supervisor review and sign.

3. The Clinical Director will check the sheet and sign after your supervisor.

4. You do not need to email the Clinical Director every month to tell them that your hours are ready.

5. Contact the Clinical Director if you expect that your hours or supervisor's sign-off will be late.

If you are using a PDF or printed copy:

1. Complete your monthly hours.

2. Have your supervisor review and sign.

3. Make sure the supervisor has signed before sending anything to the Clinical Director.

4. Send the Clinical Director the signed PDF, scan, or clear photo.

5. The Clinical Director will review and add their signature last.

The Most Important Things to Remember

✅ Your supervisor signs first.

✅ The Clinical Director is always the last person to sign.

✅ If you are using the Google Sheet, confirm with the Clinical Director once that you will be signing electronically in the sheet. You do not need to notify the Clinical Director every month.

✅ If you expect your hours/sign-off to be late, let the Clinical Director know.

✅ If you send a printed document, the photo or scan must be clear and completely readable.