Before Your Field Experience

Police Information Check and Alberta Intervention Record Check

All pre-service teachers must have a *current Police Information Check (including a Vulnerable Sector Check) and an Alberta Intervention Record Check prior to starting a field experience placement, including orientation days. 

NOTE: 

• Most school districts consider PICs and IRCs valid for 6 months. 

• For fall term placements, your PIC and IRC must not be dated earlier than July 1.

• For winter term placements, your PIC and IRC must not be dated earlier than November 1.

  • All students must then upload their completed checks into campusBRIDGE. 

  • The education module in campusBRIDGE is periodically closed to students. If you are having difficulty uploading, please email your checks to fxchecks@ualberta.ca and we will complete these steps for you.

  • If you have any concerns about your ability to clear these checks, please contact the Lead Field Experience Associate  fxchecks@ualberta.ca as soon as possible after registering for your field experience. 

Police Information Check (including Vulnerable Sector Check)

• The cost of the Police Information Check varies and is tax deductible. The cost is the student's responsibility. 

• All students require a Police Information Check (with a Vulnerable Sector Check)

Students with a current Edmonton address:

• must complete a record check with Edmonton Police Service (including a Vulnerable Sector Check). For further information, see the Police Information Check Section on the EPS website. 

Students residing outside of Edmonton:

• must follow the directions on the RCMP website and follow up with the local RCMP detachment (required for the Vulnerable Sector Check). For further information, see the Criminal Record including Vulnerable Sector Check Section on the RCMP website. 

Alberta Intervention Record Check

Please complete the digital IRC Intervention Record Check  and follow the steps below:

• You will require Adobe Acrobat Reader on your device. Do not print or photograph the digital pdf form. Do not change the form to a Word document. Use the fill and sign.  Note: This form may have issues (come through blank) if completed on a Mac, Chromebook, or iPhone. Ensure you ‘save as’ and re-attach the document to the email you send in. 

• Email the form to the IRC unit closest in your region. (see email address below). 

• Attach a copy of two pieces of government ID to the same email, send it as a second attachment to the same email address. 

• Government ID must include at least 1 piece with a photo. Examples of accepted forms of ID: driver’s license, AB identification card, Treaty Status card, Alberta Health Care card, firearms license, birth certificate, passport. Do not send a copy of your Social Insurance Number.
  
  

 The IRC mailboxes for Alberta’s 5 Regions are : 

• North Region – CS.IRCNorth@gov.ab.ca  780-675-6872 (North Region)

• Edmonton Region – CS.IRCEdmonton@gov.ab.ca  780 427 1471 (Edmonton Region)

• Central Region – CS.IRCCentral@gov.ab.ca  403 341 8642 (Central Region)

• Calgary Region – CS.IRCCalgary@gov.ab.ca  403 297 6100 (Calgary Region)

• South Region – CS.IRCSouth@gov.ab.ca  403 362 1284 (South Region)

Before submitting your request, please check that you have:

• Entered your personal information – name, complete address, aliases, children, DOBs, etc. If the postal code does not work please put it in after the city.

• Identified the organization & type of position you are applying for  ( Organization = U of A  Type of Position = Student teachers)

• Type your name and date at the bottom of sections 1 & 2 to verify the information provided is correct and to consent to having the check completed (ensure you check the box in front as well).

• Ensured that the completed IRC form is attached as a PDF. Do not include pictures, apps, or web links as they cannot be opened.

• Your request should be sent to the Regional IRC unit closest to you for processing. 

NOTE: Incomplete requests will be returned for correction and will create delays in processing. Please note that processing times may take up to 30 business days and will depend on the volume of requests.

If you have any concerns about your ability to clear these checks, please contact baril@ualberta.ca as soon as possible after registering for your field experience.

IFX AND AFX Introductory Form

What is the purpose of the introduction?

It serves as a way for the mentor teachers and school coordinators to gain background knowledge about pre-service teachers and their prior experiences. 

What information do I include in the introductory form?

• what you hope to learn and experience during the field experience.

• your background working with children and/or youth.

• your personal interests and skills.

• your emergency contacts and medical alerts (if any).

The introductory form can be found under the forms tab. The information should be written in a friendly, yet professional tone, using full sentences. The introduction provides the first impression of you as a pre-service teacher. Please do not exceed one page in length and ensure you have someone proofread it. Should you require editing/proofreading assistance, the U of A Writing Services offers FREE writing workshops and tutorials. 

Who do I share the form with when I am done?

All pre-service teachers must use their ualberta e-mail account for communication to mentor teachers, school coordinators or other school personnel; as well as, when communicating with the University of Alberta about their field experience.

Share your introductory form as a Google doc, using view-only mode, with your school coordinator, mentor teacher, and university facilitator. (Note that  your university facilitator will be  listed as "field supervisor" in campusBRIDGE.)

When do I need to send it?

Both IFX and AFX students should refer to the Important Dates document on the EDFX homepage for information about when to share your completed introduction form.

Student Accommodation Policy

The University of Alberta has committed to nurturing an inclusive learning community that centres equity and diversity in its environment and recognizes the inherent dignity of all learners. As such, accommodation support is available to remove barriers for eligible students who encounter limitations or restrictions to their ability to perform the activities necessary for university life. If you are a student with a documented condition affecting mobility, vision, hearing, learning, and physical or mental health, you may have the opportunity to receive accommodations during your field placement, if you feel they are required.

IMPORTANT NOTES:

1. Your class accommodations DO NOT CARRY OVER to your field experience. Even if your class accommodations letter mentions field placement or practicum, you must contact your Accessibility Advisor to start a separate process specific to your education field experience.

2. If you received accommodations in previous field experiences, and wish to have accommodations in your next placement, you must also contact your Accessibility Advisor ASAP to let them know that you wish to have another accommodation plan. Your previous accommodation plan will not automatically carry over into your next practicum.

If you want to consider accommodations for your practicum, or have any questions about your eligibility for accommodations, you are strongly encouraged to contact the Academic Success Centre as soon as possible to connect with an Accessibility Advisor to start the process.