Details for Moderators

Moderator Responsibilities

Lead Session Development Process

• Arrange a Prep Call: Communicate and schedule a prep call with the other speakers. (A member of the Trellis team can help connect you.) Start looking for a date about a month in advance — schedules can be tough. 

• Lead on Session Development: In coordination with your fellow speakers, determine the flow of your session as best fits the story you're telling. Have a look at your session format in advance, and come with ideas.

• Ensure Alignment: Share follow-on materials in advance of the session. 

Presentation Support

• Create a Title Slide: Create a title slide that includes the session title and details about all speakers, using the template provided on the session page of our website.

• Consider Using Additional Visuals: Slides are optional but can be effective. If you choose to use them, ensure all slides are on one computer for day of presentation.

• Bring a laptop with HDMI capability (or adaptor) to connect to the monitors provided in the breakout rooms. 

• Upload your slides: Use this form to upload your slides so we can share them with attendees.

Engaging the Audience

Interactive Elements: Think about incorporating elements to keep the audience engaged.

On-site Tips and Troublshooting

• If you need assistance while on-site, you can visit our help desk near registration or contact Jessica Coons at 352-874-4161 (call/text/WhatsApp)

• If you have A/V issues while in your breakout room, please alert the volunteer assigned to your room. 

• Ensure panel participants are not too close to the speakers inside of the breakout room while holding a mic to avoid audio issues.