Love Burn Operations SOPP (updated 12/31)

THE LOVE BURN 2024  -  Site Operations Program Protocols (SOPP)

1. The Site Operations Program

   1. The Site Operations (“Ops”) Program consists of multiple teams working in tandem to facilitate the essential site operation needs of Love Burn.

      1. Individual teams include: Power, Heavy Crew, Boneyard, and FUEL. Additionally, the Ops department oversees the use of Carts, Radios, and the Outside Vendor & Trucking Program.

      2. Each of the teams providing a service directly to the burn have a specific set of protocols and policies in place (as follows). The goal of the SOPPs is to help the other Burn teams, Theme Camps, and Art Projects successfully apply for, receive, and maintain the services provided by the Ops Program.

      3. If you are utilizing any of the services within the Ops program, you and others associated with you shall familiarize themselves with all of the information below.

2. Power

   1. Accessibility to Power Grid 

      1. Power at Love Burn is provided as a gift (funded by ticket sales) to support the theme camps, art projects and activations that make up our community. Priority is given to those who participate. The direct costs and intensive amount of people hours required to implement the power grid requires the use of discretion when allocating resources.

      2. Access to the Power Grid is applied for HERE. There are limited resources available, so the failure to apply for power means that we are unable to accommodate your needs before, during, or after the event. There is a limited amount of resources remaining once the power grid is laid out and we cannot support power needs for camps or activations that did not apply beforehand.

         1. AGAIN: if you would like to have power for your theme camp or art project, please apply HERE.

      3. The final Power Grid is laid out and labeled in a very specific manner, including buffer zones around equipment to ensure safety. Please do not move, relocate, relabel, modify, or misuse any parts of the Power Grid. Failure to respect these guidelines may result in losing your access to power.

      4. All users of the Power Grid have certain responsibilities that come with access to power. Such responsibilities and expectation include:

         1. Ensuring that all personal equipment, devices, and supplies connected to the Power Grid are in good/safe working order, properly rated for the supplied connections, and secured appropriately (including wrapping connections with electrical tape to keep moisture out!)

         2. Maintaining safe distances from, and access to, all equipment provided in the Power Grid. This includes 36” clearance on all sides around distribution boxes/panels, and 24” wide continuous clearance along all cable runs.

         3. The ability to troubleshoot minor disturbances to your specific supply of power. If your theme camp or art project is requiring power, there must be at least one competent person who can troubleshoot minor issues with your supply, such as resetting “tripped” GFCI outlets or breakers. 

         4. REFRAINING FROM MODIFYING, TAMPERING WITH OR MISUSING any of the equipment provided by The Love Burn.

   2. Power Specifications

      1. Power comes in many forms and strengths. The Power Grid consists of generators (to create the power) and a distribution network of cables, panels, and boxes (to get the power to the end-user.)

2. Our goal is to run as little cable and use as little fuel as possible during the burn. In order to generate the maximum impact for the Love Burn, your help and input is essential!

3. Typically power will be provided to the end-user in the form of a common 20-amp wall outlet. The Power Grid also uses L21-30, “California” Hubbell 50-amp twist connectors, as well as cam-feeder cables. Please specify exactly what type of power feed is necessary for your theme camp or art project.

4. For more information on the specifics of the Power Grid, please see the Power page.

2. 3. Theme Camps

      1. Theme camps can receive power to keep their activation and interactivity alive as required throughout the event times. While we want people to be comfortable during the Love Burn, connecting RV’s to the grid is strictly prohibited at all times. Failure to comply with this may result in total loss of power access to you.

         1. We do accommodate approved medical situations, so please reach out directly to ops@theloveburn.com make necessary arrangements.

      2. Examples of necessary theme camp uses for power: sound systems, lighting systems and deco, blenders for tasty beverages, interactive games, or other needs that engage/support the burn community.

   4. Art Projects

      1. Art Projects may receive power to keep their activation and interactivity alive as required throughout the event times. Power can be provided for both standalone art projects, as well as art projects aligned within a theme camp

      2. If power is needed for an art project within a theme camp, please include such needs in your THEME CAMP requests.

   5. Power Grid Schedule

      1. Early Arrival Power: Typically, the Power Grid gets turned on sometime Wednesday afternoon of burn week. (This year that date is February 14, 2024.) For those needing power before , please communicate those needs to us in advance via the application to request power. Our team disperses light towers when certain projects require substantial lighting at night. The light towers provide temporary power throughout the day as well.

      2. Event Power (2/14-2/19): Typically, the power grid becomes live Wednesday afternoon of burn week. By the end of day, Wednesday, February 14th, 2024, those that requested power will be able to utilize their provided connections throughout burn week! Power feeds and outlets are strategically laid out and labeled with specific theme camp and art project names, so please only use what is provided for you.

      3. Post-burn Power: The Power Grid is turned off on Monday, February 19th, 2024 at 8:00am. If you have a necessary requirement for power after this time, please communicate those needs to us in advance via the application to request power. Once the Power Grid is deactivated, the end-users of such power shall disconnect and re-coil the cables feeding their theme camp or art project. All cables will then be collected and counted after every camp/project finishes consolidating the cables.

         1. Specifics on how to prepare Power Grid materials post-burn can be found here.

   6. BYOG (Bring Your Own Generator)

      1. Theme camps and art projects are encouraged to use their own generator when they need power before/after the Power Grid is live.

      2. No generator may be over 5000 Watts (per Miami Special Events electrical requirements)

      3. Generators should be of the “quiet” variety. (i.e. - less than —- decibels)

         1. If they are not “quiet”, effort must be taken to baffle the sound and direct exhaust upwards.

      4. Generators must be 10 feet from any flammable object and 20 feet from any road.

      5. Equipment connected to the generator must be in safe condition (i.e. - no frayed cords, exposed wires, etc), compatible for rated use, and properly breakered.

      6. Fuel Storage must be in compliance with FUEL and FAST regulations.

3. Heavy Equipment

   1. Overview

      1. The Heavy Crew schedules and operates various heavy equipment to facilitate the safe loading, unloading and erection of your big art and cool theme camp structures, as well as various infrastructure tasks. This service is provided as a gift (funded by ticket sales) at no additional charge to the end-user, so we encourage you to jump on our scheduling early by filling out the Ops Request form here. Any additional questions can be directed to heavy@theloveburn.com.

      2. Examples of Heavy equipment: mobile elevating working platform (aka: boom lift or scissor lift), variable reach forklift (aka: telehandler), shop forklift.)

   2. Planning Ahead

      1. Things to consider when planning your theme camp or art project that may require Heavy services:

- How is my material / container / art piece / supplies getting unload from a flatbed truck/trailer, or from within a container?

- Will I need to lift anything high in the air, even just temporarily?

- Will YOU need to be high in the air to assemble/connect something?

- Will something heavy need to be moved once assembled?

3. 3. Operator Responsibilities

      1. Prior to using equipment, authorized operators will provide a photocopy of one’s valid state-issued driver’s license to Love Burn, and certify the driver’s license is not suspended or restricted in any way. Additionally, operators will provide a photocopy of one’s valid Reach Fork and Shop Fork lift certificates.

      2. Authorized users are responsible for RETURNING THE KEY assigned to the equipment. A $75 REPLACEMENT FEE will be charged to all individuals who do not return their key to Heavy Team upon the completion of your work at Love Burn 2024.

      3. Authorized operators assume full responsibility for all risk of personal injury, damages, or any loss that may result from driving heavy equipment. They agree to release, indemnify, and hold harmless Love Burn, its employees, and agents from any claims or liabilities arising from or relating to any personal injury, property damage, or loss one may cause or incur while driving heavy equipment.

      4. Authorized operators will report any incidents to the Love Burn Heavy Team, Ops Department, ESD, Rangers, or Production Team immediately. An "incident" may include, but is not limited to: hitting a pedestrian or bicyclist; colliding with another vehicle; witnessing an accident; or running into a stationary object with equipment. They will cooperate with event Leads to tell them exactly what one saw or did as precisely and truthfully as possible. Loss of operating privileges and/or legal consequences may be expected.

      5. Authorized operators will comply with all laws and regulations regarding alcohol and illegal drug use. They acknowledge that the heavy equipment in use will be confiscated immediately if they are operating equipment while drinking alcohol, intoxicated, or under the influence of any illegal drugs.

      6. Authorized operators will refrain from using equipment recklessly. They will not operate at an unsafe speed (above 5 MPH), call/text/video while operating, allow a non-licensed person to operate the equipment, or allow additional passengers to ride on the equipment. Slower driving speed may be appropriate in crowds or as conditions require, and I will drive with caution at all times. They will only drive equipment in approved areas.

      7. Authorized operators will conduct themselves in a professional manner at all times and comply with all regulations and directions given by Love Burn team leads (i.e - individuals acting within the scope and authority of their position to provide a safe environment for me and other attendees.)

      8. Authorized users are responsible for checking the fuel level and maintaining proper operation of the heavy equipment.

      9. Authorized users understand that there is a limited amount of heavy equipment and that it is a crucial and scarce community resource. At any time a member of the Ops Department or Heavy Team may need to requisition a machine for the purposes of the event.

      10. Authorized users understand that heavy equipment is an inherently dangerous tool, and they have been evaluated as competent to operate it by the Heavy Team. This does not extend to their buddies, campmates, or that cute person they like. One will keep possession of the keys at all times and shall not permit anybody but pre-approved operators in or on the equipment at all times.

      11. Authorized users understand they are being provided this equipment for specific, approved tasks in a specific work site. As such, they will not drive it around the event or otherwise take equipment from off the work site, or use it in a manner not previously discussed with the Heavy Team leads. Further, one will communicate with the Heavy Team when done with their assigned projects so that the equipment may be used elsewhere.

      12. Authorized users must read and understand this SOPP and realize it relates to surrendering and releasing certain legal rights. One shall also read and understand the regulations below, and comply with all rules and applicable laws while on site.

      13. LOVE BURN ON SITE HEAVY EQUIPMENT RULES

• All operators must be approved in advance by their department lead and have completed this Waiver form.

• Operators must have a valid state-issued driver’s license. Operator to upload photo on this form.

• Love Burn credentials are attached to heavy equipment. DO NOT REMOVE.

• Return the equipment and key to the Boneyard or Heavy Team leads at the end of the event or at the end of use.

• LOSS OF KEY WILL RESULT IN $75.00 REPLACEMENT FEE.

• Operators must be prepared to present their Love Burn equipment wristband at all times. Further, they will report any accident or incident involved while operating heavy equipment.

• Heavy equipment must be parked in safe location outside of roadways and secured when not in use. Equipment found unattended will be considered abandoned and may be confiscated by Love Burn Ops or Heavy teams.

• Operators are responsible for checking and maintaining the fuel level of the equipment under the control.

• Operators must have headlights on when equipment is in use after sunset. Do not leave headlights on when equipment is not in use.

• NO drinking alcohol on equipment

• NO reckless driving. Keep speed at or below 5 MPH

• NO standing while machine is in motion (unless properly clipped-in with a harness as part of normal and necessary work)

• NO allowing unauthorized persons to operate equipment

• NO using cell phones while operating (this includes texting/photos/video)

• NO giving rides to patrons

3. 3. 13. 1. MAJOR VIOLATIONS - Heavy equipment will be confiscated immediately with operating privileges revoked if: 

• Reckless operation occurs at any area on site.

• Operating at unsafe speed (5 MPH SPEED LIMIT)

• Operator is drinking alcohol, intoxicated, or under the influence of any illegal drug.

• Operator is the cause of a serious accident due to negligence.

• Operator fails to report any accident or damages involved while driving heavy equipment.

• Vandalism or permanent damage is done to equipment.

• Love Burn assigned credentials have been removed from equipment or modified in any way.

3. 3. 13. 2. MINOR VIOLATIONS - 1st stop will be a warning, 2nd stop will result in equipment confiscation with driving privileges revoked if:

• A non-approved/non-licensed person is driving the equipment.

• Going outside of designated access areas.

• Operator is cause of a minor accident due to negligence.

• Blocking roads, pathways, etc.

• Equipment found unattended with keys in the ignition.

• Operator is not using headlights when driving after sun down.

• Operator is giving rides to patrons.

• Operator is using a cell phone while the machine is in motion.

• Failing to get equipment refueled and letting it run out of fuel

4. Boneyard

   2. 1. Boneyard Locations

         1. The Boneyard is the central hub of all Ops activity before, during and after the Burn. It is where most Ops supplies are received, distributed, and stored, including: heavy equipment, flammables (liquid fuels and propane), light towers, golf carts, DPW supplies, etc.

         2. There are two Boneyard compounds at the Love Burn.

            1. The main location is at the eastern end of the HVKBP paved parking area, near the park office. ANYONE IN NEED OF OPS SHOULD COME TO THIS LOCATION. The entrance for this compound is located on the north (non-beach) side.

            2. The auxiliary boneyard is situated along the southern side of Aurthur Lamb Jr. Road. This location is for storage of materials and equipment only. This location is not staffed and no visitors should go into this compound.

      2. Visiting the Boneyard

         1. The Boneyard is a BUSY and potentially DANGEROUS place! As such, access to the Boneyard is restricted only to those who need to interact with one of the teams within the Site Operations Program. If your theme camp or art project needs services from one of the Ops teams (i.e. - power, fuel, heavy, etc.) the Boneyard is a good place to come for help getting in touch with the right person.

         2. NO SMOKING IN THE BONEYARD

            1. Schneef only.

         3. All visitors coming into the Boneyard should go straight to the office container (located near the main entrance) to get assistance from on-duty volunteers. No one should be walking through or milling around the Boneyard….Either hang out in the office or go back to your camp.

      3. Operating Hours and Access

         1. The Boneyard will have set operating hours each day of the event, which will be posted at the entrance gate. (Generally, we aim to be open from 0900-1700.) It is expected that all teams, theme camps, and art projects will seek assistance for all Ops-related needs during these posted hours. When arriving at the Boneyard, check-in at the office and/or follow guidance from on-duty volunteers.

         2. All after-hours needs for Site Operation services must be coordinated with the Ops team before the start of Love Burn

         3. Site Ops team leads have access to the Boneyard at any time for previously scheduled tasks outside of regular operating hours. Volunteers and other burners may only access the Boneyard during the posted operating hours.

      4. The Boneyard also operates the Golf Carts & UTV program (see Section 7 below)

5. FUEL

The FUEL team is here to keep your burn, burning! In order to do this in a safe manner, please adhere to the following.

1. FUEL Access

   1. All fuel (87 Octane Gasoline, Dyed #2 Diesel and Propane) is stored in the Boneyard. No one should handle any fuel unless approved by the FUEL or FAST Team Leads.

   2. Access to stored fuel can only be done during Fueling Hours. These hours are generally 10 a.m. - 3 p.m. during the burn, but they will be posted on the Boneyard fencing, and daily announcements will be made over the radio.

2. FUEL Program

   1. There are no account registrations on-site. All fuel registrations must take place in the fuel registration window BEFORE THE BURN so the department can plan pre-event and allocate resources needed to run effectively. Please register HERE.

   2. Once you have made contact with the FUEL Department about your fuel needs, we will contact you to review your requests and address any safety concerns, assess generator and fuel storage placement, and set up a payment account once all criteria are met. For questions regarding fuel at Love Burn, please email ops@theloveburn.com.

3. Fuel Pricing

   1. Fuel prices vary wildly throughout the year and will be subject to change before the event. Official pricing for fuel available through the FUEL Program will be provided no later than ____ weeks/days before the start the Love Burn.

   2. Current Price (one-gallon) - Gasoline 87 Octane: $

   3. Current Price (one-gallon) - Dyed Diesel: $ - 

4. How To Pay

   1. To pay for fuel setup a paypal account and send $1 to ________________

   2. Payments must be made in person using your phone before we fill your containers

5. Liquid Fuel

   1. All officially registered Love Burn team vehicles (golf carts / UTVs) receive free fuel throughout the event. Be careful to use only the appropriate fuel (gas or dyed diesel) for each vehicle.

   2. All fuel going into other vehicles, golf carts, art cars, scooters, or portable containers must be paid for BEFORE PUMPING. 

      1. Small Vehicles / Portable Containers: bring up to the storage tank located at the Boneyard fueling lane in order to refuel.

         1. All portable fuel containers must be CARB and EPA rated fuel containers in good working condition. Gasoline and Dyed Diesel can be carried in quantities of no more than 20 gallons at a time in and must be securely closed for transport.

      2. Large Vehicles: Park nearby and send someone to the Boneyard office to notify a FUEL team member of your needs.

      3. Art cars must register with the LBDMV to receive fuel.

   3. Pre-paid fuel can be acquired by applying in advance with FUEL

6. Propane

   1. Gaseous fuel (propane) can be acquired by applying with FAST for flame effect art.

   2. Tanks cannot be transported inside a container or vehicle.

   3. Tanks must be transported upright with the valve in the vapor space and with minimum two methods of securement.

   4. Unless otherwise approved by FAST and FUEL, propane tanks sized 100# / 25 gallon or greater must be filled in the propane area of the Boneyard.

   5. Please make sure all propane tanks are within date, free of excessive rust and in serviceable shape. The FUEL Program or FAST team reserves the right to refuse any tanks deemed unsafe. 

   6. Please make sure that all fittings are removed from the tanks before arriving at the fuel station. If your fittings are not removed, we will service the next project while you do so.

7. Individual Fuel Storage

For any theme camps, art project, or other attendees utilizing fuel during the event, please follow these standards for proper fuel storage.

1. Fuel storage containers must be placed within 50 feet of a fire lane

2. Fuel containers must be placed in a containment vessel twice the capacity of the CARB and EPA certified fuel container. (i.e. kiddie pool)

3. Fuel must be kept shaded from direct sunlight

4. Any storing fuel must have a spill kit nearby.

5. Please follow the Liquid Fuel and Hazmat Storage pdf for more specifics

8. Fuel Spills

   1. 1. 1. 1. Any fuel spill in your camp should be reported to the Love Burn Site Operations, the Rangers, or the Emergency Services Department immediately! They will advise you on remediation. If you find any leaks or spills, please stop or contain the leak as best you can until help arrives. If your vehicle is leaking, please do what you can to contain or stop the leak and please stop driving. More information on fuel storage can be found here

9. Additional Resources

   1. Links to fuel storage from the Burning Man website with helpful hazardous materials storage information. We have structured our programs based on the Burning Man BRC Fuel Program guidelines.

• PSA #1 Greener Power – Reducing Fuel Usage On Playa

• PSA #2 – Welcome

• PSA #3 – Fuel Safety & Driving on Playa

6. Outside Vendor and Trucking (OVT) Program

   1. Outside Vendor

      1. Outside Vendors are vendors not contracted by The Love Burn officially

      2. Outside Vendors will NOT be admitted to the event property without going through the OVT program

      3. The Love Burn is a private event and no longer allows individuals to drop off equipment or RVs of any kind without being properly credentialed

   2. OVT Program Steps

      1. Go to THIS LINK and apply to have an Outside Vendor access the property.

      2. You will receive an email from The Love Burn confirming your information and requesting your ticket code

      3. A vendor credential will be attached to your participant credential digitally

      4. When you arrive to site and go through the Check In process, you will receive an extra Tyvek wristband which will grant the vendor one time access to the event site.

      5. Once your Theme Camp or Art Project has been placed, you can meet your vendor at the gate and you MUST have your STATE ISSUED ID with you

      6. Once the vendor and you are both present at the gate and the vendor has the wristband on, ONE individual will be allowed into the property driving the delivery vehicle with the participant.

      7. The participant will surrender their ID along with the Deliver driver who will receive them back upon the delivery driver exiting the event site.

7. Golf Carts and UTV’s (TEAMS ONLY)

To ensure the successful and safe operations of the Love Burn, some teams will have access to low-speed vehicles ("Carts") for transportation and material movement. Use of a vehicle is a privilege, not a right, and nothing is guaranteed. We do our best to ensure everyone gets the appropriate vehicles to service their needs during the event; however, these vehicles are expensive to rent and in VERY LIMITED supply. Please be respectful and treat vehicles with care at all times. Failure to follow any of these procedures may result in loss of vehicle privileges this burn, and behavior will be considered during future vehicle allocations.

1. Golf Carts & UTVs:

   1. 1. 1. Golf Carts: these are the standard issued transportation for Love Burn teams. There are three types/sizes available:

            1. 2-seater: this is a working utility cart that includes 2 seats along with a flatbed at the rear. Ideal for moving gear, supplies, bags, boxes, etc., some of these even have a ball hitch for towing small trailers.

            2. 4-seater: this is a hybrid cart that includes 2 seats up front, and 2 folding seats at the rear. When the rear seats are not in use, they can be folded flat to create a small platform for carrying larger materials and supplies.

            3. 6-seater: this cart is for hauling people. Used almost exclusively by the Shuttles Team, these carts aren’t the most maneuverable, but they can safely transport the most people at one time.

         2. UTVS: these are only for essential operations requiring beach access, or to haul/carry/tow large items. Most will have four-wheel drive, along with a ball-hitch (or receiver.)

2. Registration & Driver Waivers

   1. 1. 1. All Love Burn teams which would like to use a vehicle before, during, or after the event must do so via the Ops Request Form. This form is typically provided to all Team Leads about five months before Love Burn, with completed requests submitted no later than December 1st..

         2. Each team shall provide a list of people (legal names, First & Last) who are authorized to pick-up vehicles allocated to the team. Also include the expected date(s) and time(s) for pick-up. This information must be provided to the Ops Team no later than February 4, 2024.

         3. The final vehicle allocation schedule will be distributed to all teams no later than February 1, 2024.

         4. ANYONE DRIVING A GOLF CART OR UTV MUST COMPLETE THE DRIVER WAIVER. 

3. Vehicle Pick-Up

   1. Carts must be picked up from the main Boneyard (see above section for more details on location/access) during regular operating hours (0900 - 1700). If you foresee a need for your Team to pick up a cart outside of these hours, you must let us know no later than February 4, 2024.

   2. Before anyone comes to the Boneyard to pick up a vehicle, please make sure they are on the pre-approved list. For those on the approved list, please make sure they bring proper identification (preferably the same license they uploaded to their Waiver) with them in order to pick up the cart(s).

   3. Before anyone comes to the Boneyard to drive away in a cart, please make sure they have completed the 2024 Waiver form linked above.

   4. When you arrive at the Boneyard, please proceed directly to the office and speak with a Cartermaster or Boneyard Lead. If one is not present, they can be reached via radio. Please do not walk through, look around, or otherwise loiter within the Boneyard. 

   5. Once all approvals and waivers have been verified, the specific cart(s) will be assigned to your Team along with the key(s) and cable lock(s). If the person authorized to pick up carts is taking possession of more than one vehicle for their Team, please make sure all other drivers from your Team have already completed the waiver. No one can drive a cart without first completing the Waiver form.

   6. Before leaving the Boneyard with your cart(s), please walk around the vehicle(s) to inspect for any major damage, and notice the absence of MOOP! We expect carts to come back just as clean and MOOP-free as when you receive it!

   7. Before leaving the Boneyard with your cart(s), please get familiar with all of the incredible features (pedals, gear shifter, headlights, horn, gas tank, etc.) and again, notice the lack of any MOOP!

4. Vehicle Drop-Off

   2. 1. 2. 1. Carts must be returned to the Boneyard.

            2. Before returning a cart, please remove ALL decorations, tape, lights, zip-ties, speakers, swag, accessories, and any other MOOP. Your Team is issued a clean Cart, and we expect it to be returned clean as well.

            3. When it is time to return the cart to the Boneyard, please speak with a Cartermaster or Boneyard Lead. Do not just leave your vehicle(s) and walk away without speaking to us first. We will do walk around to make sure the KEY and CABLE LOCK are returned, and that everything is in the same working order as when it was received by the Team.

            4. We prefer that the same people who pick up the cart also return the cart, but any member from the Team can return a cart back to the Boneyard.

5. Vehicle/Driver Responsibilities

   2. 1. 1. Authorized users will provide a photocopy of one’s valid state-issued driver’s license to Love Burn, and certify the driver’s license is not suspended or restricted in any way.

         2. Authorized users are responsible for returning the key and the cable lock assigned to your vehicle. A $75 REPLACEMENT FEE will be charged to all individuals who do not return their key or cable lock to Boneyard Team or your Team Lead upon the completion of your work at Love Burn 2024.

         3. Authorized users in possession of a Love Burn vehicle take full responsibility for all risk of personal injury, damages, or any loss that may result from driving. All users agree to release, indemnify, and hold harmless Love Burn, its agents and volunteers from any claims or liabilities arising from or relating to any personal injury, property damage, or loss one may cause or incur while driving a cart.

         4. Authorized users will report any incidents to the Love Burn Ops Department, ESD, Rangers, or Production Team immediately. An "incident" may include, but is not limited to: hitting a pedestrian or bicyclist; colliding with another vehicle; witnessing an accident; or running into a stationary object with a vehicle. One will cooperate with event Leads to tell them exactly what one saw or did as precisely and truthfully as possible. Loss of driving privileges and/or legal consequences may be expected.

         5. Authorized users will comply with all laws and regulations (both federal and state) regarding alcohol and illegal drug use. Users acknowledge their cart will be confiscated immediately if found drinking alcohol, intoxicated, or under the influence of any illegal drug while operating a cart.

         6. Authorized users will refrain from racing and/or driving recklessly. One will not drive at an unsafe speed (above 5 MPH), call/text/video while driving, allow a non-licensed person to drive the cart, or allow more passengers to ride in the cart than there are seats available. Slower driving speed may be appropriate in crowds or as conditions require, and one will drive with caution at all times. Only drive carts in approved areas; carts are not allowed on beach, railroad tracks, or public right-of-ways.

         7. Authorized users will conduct themselves in a professional manner at all times and comply with all regulations and directions given by Love Burn Team Leads, or individuals acting within the scope and authority of their position to provide a safe environment for all attendees.

         8. Authorized users are responsible for checking the fuel level and maintaining proper operation of the cart. This means physically checking fuel tank with your eyes (don’t rely on gauge) to make sure there is enough fuel at all times. Other requirements to ensure proper operation of the cart, include but are not limited to: don’t drain the battery (please turn lights and ignition OFF when not in use); don’t get stuck in wet/sandy conditions (stay off the beach unless you have 4-wheel drive and are required to access the beach as part of your official duties); don’t get a flat tire (avoid curbs & sharp objects, and slow down for speed bumps); keep windshield and headlights clean for safe visibility (wipe off dust / water / mud / debris).

         9. Authorized users must read and understand this SOPP and realize it relates to surrendering and releasing certain legal rights. One shall also read and understand the regulations below, and comply with all rules and applicable laws while on site.

         10. LOVE BURN ON SITE CART RULES

• All drivers must be approved in advance by their department lead and have completed the Waiver form.

• Drivers must have a valid state-issued driver’s license in good standing.

• Carts will have Love Burn credentials for their designated Team/use. DO NOT REMOVE.

• Return the cart, key, and lock to the Boneyard at the end of the event or at the end of use. LOSS OF KEY OR LOCK WILL RESULT IN $75.00 REPLACEMENT FEE.

• Drivers must be prepared to present their Love Burn cart license/wristband at all times. Further, drivers must report any accident or incident involved while driving a cart.

• Carts must be parked in a safe location outside of roadways and locked/secured when not in use. Carts found unlocked will be considered abandoned and may be confiscated by the Love Burn Ops team.

• All decorations, MOOP, and other modifications MUST be removed and properly disposed of before returning your cart to Boneyard. Carts returned with damages or MOOP may result in financial penalty and/or reduced/restricted cart use at future Love Burn events.

• Drivers are responsible for checking and maintaining the fuel level of their cart. Do not let it run out of fuel!

• Drivers must have headlights on when the cart is in use after sunset. TURN OFF headlights on when the cart is not in use.

• Only UTVs may drive on the beach as necessary to complete Team responsibilities.

• NO drinking alcohol on cart

• NO speeding, racing or reckless driving. Keep speed at or below 5 MPH

• NO standing while the cart is in motion. This applies to all people onboard

• NO passengers may sit on/in the flatbed or trailer

• NO engine modification (i.e. - tampering with cart governor)

• NO allowing unauthorized persons to drive cart

• NO using cell phones while driving (this includes texting/photos/video)

• NO giving rides to event patrons

5. 2. 1. 10. 1. MAJOR VIOLATIONS - Cart will be confiscated immediately with driving privileges revoked if: 

• Racing and/or reckless driving occurs at any area on site.

• Driving at unsafe speed (5 MPH SPEED LIMIT)

• Driver is drinking alcohol, intoxicated, or under the influence of any illegal drug.

• Cart governor has been tampered with.

• Driver is the cause of a serious accident due to negligence.

• Driver fails to report any accident or damages involved while driving cart.

• Vandalism or permanent damage is done to cart.

• Love Burn assigned credentials have been removed from cart or modified in any way.

5. 2. 1. 10. 2. MINOR VIOLATIONS - 1st stop will be a warning, 2nd stop will result in cart confiscation with driving privileges revoked if:

• A non-approved/non-licensed person is driving the cart

• Exceeding passenger capacity (one person per seat)

• Driver or passengers are standing up

• Passengers riding in the back of a flat bed or trailer

• Passengers sitting on each other’s laps

• Going outside of designated access areas

• Driver is cause of a minor accident due to negligence

• Blocking roads, pathways, etc.

• Cart found with keys in the ignition

• Cart is not locked when not in use

• Driver is not using headlights when driving after sun down

• Driver is giving rides to patrons (when not in a department that offers that service)

• Driver is using cell phone while cart is in motion

• Failing to get cart refueled and letting the cart run out of fuel

6. Trouble-Shooting

Be radically self-reliant and try to solve some common problems on your own. Typical issues with a“broken” cart can be remedied as follows:

6. 2. 1. 1. Check the fuel! Literally get off your ass, lift up the seat panel, and look at the fuel tank. Maybe shake the cart around to see if any fuel is sloshing in there. If not, GO ADD FUEL… just make sure its the correct type (Gasoline or Diesel)!

         2. Check the gear switch! Are you in neutral, or in between gears? Make sure the gear shifter/switch is firmly in place. These carts have an electronic switch that engages when the gear shifter is set in place (F, N, R), but sometimes these switches get out of whack, and they need to be “reset.” To do so, gently (but firmly) move the gear shifter back-and-forth between Forward and Reverse several times, finally ensuring the shifter fully engages in your desired position.

         3. Check the battery! Make sure the battery cables are fully connected to the appropriate terminals and that all wires are secure and free of breaks.

         4. Check the ignition! Is the key inserted? Are you sure it’s the cart key and not your party key? Is it turned to the ON position?

8. Radios (Teams Only)

   1. Radio Information

      1. Radios are a tool and a privilege. When used properly they can make this event more organized and when used improperly can create chaos.

      2. Teams who are given radios to use during the event have taken not only the responsibility of using the radios correctly but also to maintain and return all radio (and accessory equipment) that has been assigned to them. Individuals signing out radios are financially responsible for ASSets assigned to the team or individual.

         1. Replacement costs for equipment that is broken, lost, stolen, or otherwise not returned as promised, is as follows:

Antenna $20   Earbud $50   Speaker Mic $100   Battery $80   Radio $450

8. 1. 3. All individuals who are assigned the use of a radio (even temporarily) must complete the Radio Waiver found here.

      4. For Love Burn 2024 we will use GSM (think… ATT) based radios which are different from the UHF (ultra high frequency) radios we have used in the past. They will all be trackable and technically will work anywhere that you can pick up the ATT GSM network which means there will no longer be connectivity issues for those working on the far reaches of ALR etc.

   2. Radio Check In/Out

      1. Radio equipment can be checked-out from the Boneyard Office. Only those Individuals listed in the Ops request as authorized users can pick up the radio equipment for a team. Radios can then be disseminated to other individuals within the team as deemed appropriate by team leads.

      2. Radios must be returned to the Boneyard Office by the return date listed in your Ops request, and no later than 5pm on February 21, 2024. Anyone from your team can return a radio, although we prefer that the individual(s) listed as an authorized user who picked up the equipment also returns it.

      3. If a radio is to be used as a shared radio, the authorized individual responsible for the equipment shall properly inform all other users of the rules and responsibilities of using the radio. All entrusted users will abide by the guidelines of the Event, including but not limited to: following the protocols listed below, not transmitting profanity of any kind over the radio, and maintaining a professional demeanor at all times.

   3. Basic Radio Protocols 

      1. Do NOT yell into the mic. Use a normal tone of voice.

      2. WAIT until the channel is clear before you initiate a call to someone. Listen before you speak.

      3. Say the name of the person you wish to reach TWICE; then say your own name ONCE. Pause for response. (Repeat if necessary).

      4. When you answer a call for you, say “Go for (say your name).”

      5. Keep conversation SHORT and be direct.

      6. When you are done, say your name, then “clear” to let people know you are done and the channel is clear for someone else to use.

      7. In cases of extreme emergency when you must get through to someone while someone else is speaking, say “Break-Break” to interrupt a conversation and deliver an important message.

      8. Absolutely no profanity or disrespectful language at any time. Maintain a professional demeanor when using the radio.