TalentBench

TalentBench Explained

The TalentBench module is designed to provide a holistic view of a client’s talent community and enable a Direct Source and redeployment strategy quickly and easily. The TalentBench highlights relevant worker data in a single, searchable dashboard.

The TalentBench allows members of a client’s contingent workforce management office and/or hiring managers to create a personalized TalentBench profile. In an open bench environment, hiring managers can pick their location, frequently used titles and skill sets and the platform TalentBench will automatically match hiring managers to workers seeking new opportunities. Users can create ‘Pools’ off frequently used skill sets, set alerts for new workers joining the community with frequently utilized skills and view fellow hiring manager ratings and worker performance reviews.

The TalentBench platform offers full CRM/ATS functionality. As an extension of the BP SAP Fieldglass VMS, the TalentNet platform provides full worker management and tracking capabilities such as worker notes, profile management, worker sharing and a full suite of applicant tracking by job. This functionality allows the DSSP or MSP team to utilize and have visibility into a series of steps that include, but are not limited to, workers that have been Matched/Invited, Applied, Shortlisted, Interviewed, Rejected and Submitted Via VMS.

Navigating TalentBench

Navigation and your user experience are broken into key 4 areas:

Leveraging your Tookits

Within the TalentBench platform, we grouped ubiquitous site tools into several handy toolkits to streamline performing common functions and improve your productivity while using our app. As you navigate different areas of TalentBench, you will always find these toolkits close at hand, ready when you need them.

Understanding your Dashboard

The TalentBench Dashboard is your default landing page after logging into the app. Your dashboard provides a comprehensive synopsis of your organization’s recruitment activities within TalentBench. Get a pulse on your newest TalentCommunity members and the status of open job descriptions to plan your daily tasks and activities. View real-time stats pertaining to your TalentCommunity, Jobs, Applications, and Offers, presented in a consumable at-a-glance layout so it’s easy to get a sense of where things stand in TalentBench.

Dashboard Components

Building your Talent Pipeline

Building your Community in TalentBench takes very little time with our Create Community Member feature. Create leads, send TalentCommunity registration invites to your contacts, and generate invitation links, all from the same place; always 1-click away from the bottom right of your screen throughout the TalentBench app.

Creating Leads for your TalentCommunity

Create a Lead using the Resume Parser to rapidly build a profile, which automatically pre-populates contact info, job titles, skills, and location using an uploaded resume. Alternatively, you may also manually complete all required fields on the form. Follow these steps to parse:

1.Click Resume Parser option on the Lead form

2. Drag & drop their resume or copy & paste a text version

3. Click “Parse Resume”

4. Verify the parsed fields & edit as needed*

5. Select Lead Source (where you found/met your lead)

6. Click “Create”

* NOTE: If location is not automatically populated, select a location from the dropdown menu rather than typing it in manually.

Once your Lead’s profile is saved, they will receive a TalentCommunity invitation email. Your Lead then needs to consent before proceeding with completing their TalentCommunity registration. Leads are considered Community Members upon successful TalentCommunity registration.

Sending TalentCommunity Invites

Generating Group Invitation Links

Managing your TalentCommunity

Clicking the icon on the side launch bar brings you to the Community page where you can access all your Leads and registered TalentCommunity Members profiles and perform common tasks such as:

Finding Profiles

TalentBench provides users with several options for finding profiles. Read on for an overview of all three.

Sorting Community Results

Using Advanced Search

Find people based on different criteria like Name, Groups, Specialties, Availability, Location, Rates and Willingness to Travel/Relocate. Choose to include Leads or exclude Do Not Hires in your search results. Here’s how:

Using your Community Search Bar

If you know who you’re looking for. Save time searching by entering their First or Last Name in the conveniently located search bar in your site header!

Viewing & Updating Profiles

On the Community page, click a person’s name to access their full profile. View vital specifics such as contact info, availability, groups, job titles & skills, tax status, job type preferences, and talent pools. Details are organized neatly by tabs, ensuring important information is easily found. Keep their information up to date using the Edit feature. Inviting or applying them to a job, moving their current applications, or adding notes, are just some of the features available on each community member's profile. As an added convenience the quick actions toolbar is also available. Follow these steps to edit:

Turn the Edit option On
Edit the fields
Click Save to save your updates

Tabs Overview

Here’s a summary of what you can find on each tab:

Adding & Editing Profile Notes

Notes are an important tool to manage and track your TalentCommunity members throughout their job seeker journey. Add or update important details to their profile such availability, telephone or in-person discussion points, interview notes, and reminders. Notes are visible to your fellow app users so they can also stay informed. Use the Edit icon to edit a note you previously created.

Quick Actions Toolbar

Perform common, repetitive tasks on multiple profiles in a single action; saving you time and increasing your processing volumes using your Quick Actions toolbar. To use this handy tool simply select the profiles you want to use, pick the specific action in the toolbar, and follow the proceeding instructions.

Invite to Job sends an email to your selected community members, inviting them to apply to a job you think they are a good fit for.

Apply to Job allows you to apply to a specific job on the community member’s behalf. They will be notified via email of your application submission.

Add Talent Pool allows you to quickly add community members to new & existing Talent Pools.

Share Community Profiles lets you to share community members profiles with fellow TalentBench users like other curators, team leads, and hiring managers. Recipients receive an email informing them you shared a profile with them.

Understanding the Jobs Page

View general information about all the jobs existing in TalentBench, such as job title, published date, location, bill rate, and assigned recruiters. Applicants' funnel volumes are prominently displayed in real-time for each listing. By default, your list is always sorted by newest/most recently updated.

Published Jobs

All publicly searchable jobs in TalentBench, including ones set to Private (not publicly accessible unless you share it with someone) appear under the Published tab. When a job is Private, you can generate a URL to share with a potential applicant or directly invite individual TalentCommunity members to apply for the job.

Draft Jobs

This tab displays jobs that are in draft mode (not published or publicly searchable); these jobs have either been received from the VMS or created in TalentBench. These are not available in TalentCommunity and only become visible there after being published. Follow these steps to publish your draft job posting.

On Hold Jobs

On Hold Jobs are inaccessible to your TalentCommunity, including Leads. It’s primarily used when a published job must be temporarily unpublished but not closed (ex. funding was declined, job has changed, etc). If a job is suspended or placed on hold in your VMS, it will also be reflected as this status in TalentBench. Re-publishing On Hold jobs is very easy. Just follow the publishing steps listed in the Draft Jobs section of this guide!

Closed Jobs

Closed Jobs are typically job postings that were either successfully filled with suitable applicants or canceled in the VMS. Close a job in TalentBench by opening the job description and then selecting the Closed option from the Status dropdown. Closed Jobs may also be put back in Draft status or placed On Hold.

Sorting Jobs

Similar to the Community page, jobs are always sorted by most recently updated/creating appearing first, as a default. You may also sort by any of the displayed columns in the table.

Filtering Jobs

Viewing Applicants

View all matched/invited and applications for a job by either navigating to the Job Detail Page or by clicking the Applicant Status Bar within the job row.

Quick Assign

Within each job row, you also have the ability to use the Quick Assign feature. Use it to quickly make changes to the frequently updated fields: Status Tag, Hiring Manager, Assigned Recruiters, and Relationship Manager without having to navigate away from the Jobs page. 1. 2. 3. Click for the job you want to quick edit Update your desired fields Click Save to save your updates

Viewing Job Descriptions

To view a job description simply click the job name in the listing. You will notice the page is divided into three tabs: Applicants (the default tab), Job Description, & Notes.

1. Applicants tab displays applicants and where you can also update application statuses

2. Job Description tab is where you manage Publication Settings and share the posting to multiple platforms or generate a URL. The available platforms are LinkedIn, Facebook, Twitter, and Email

3. The notes tab allows you to leave notes regarding the job posting or look at notes created by other TalentBench users

Statuses

Moving applications through your workflow is easy in TalentBench. We provided users with several ways to move an applicant from one status to another: applicant’s Quick View or by changing their status under the Applied Jobs tab on a profile or by dragging an applicant’s profile in the Job Applicants tab. Try them all!

Job Quick View

Available in the Jobs section of TalentBench. Similar to the existing Quick View options for Community and Offers, view just the essentials for your job such as job type, start date, duration, skills, and job description, without leaving your jobs list. Accessible by clicking the info icon, as shown below.

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