Set up Chrome Browser

• To access your G Suite email and calendar, you'll use a web browser instead of a desktop app.

• Chrome is the recommended browser as you’ll have access to more advanced Gmail and Calendar features. 

• Using the Chrome Browser automatically and securely saves your work to the web. When you’re signed in, you’ll be able to see the updates you make on any device and any browser.

• Note: If you don’t already have Chrome Browser, download and install it

Sign in to your G Suite account

Create Gmail and Calendar bookmarks

• In Chrome Browser, go to the site you want to visit again in the future. For example:

  • mail.google.com for Gmail

  • calendar.google.com for Google Calendar

• To the right of the address bar, click Star.

Set your Calendar notifications

• In Calendar, click Settings icon > Settings.

• On the left under General, click Event settings.

• Click Notifications and select an option:

  • Off

  • Desktop notifications

  • Alerts

• (Optional) To set up a sound for your incoming notifications, check the Play notification sounds box.

Choose your calendar view:

• At the top right in the calendar view box, click the Down arrow  and choose an option:

  • View your schedule

  • Hide or show weekends

  • Hide or show declined events

• View a calendar by day, week, month, or year

• To view multiple calendars side-by-side in day view—select Day view and check the boxes next to the calendars you want to see.

• To view the next or previous day’s calendar—next to Today, click Next  or Previous .

Add other tacac.org calendars

• On the left, click Add calendar.

• Enter the email address associated with the calendar. The calendar appears under Other calendars on the left, and the events appear on your calendar page.

General Expectations of Users

• Board members, committee chairs, and program chairs are expected to use their designated tacac.org email address for all business- and role-oriented tasks associated with their Board or committee position.

• Important official communications are often delivered via email. As a result, email accounts should be checked in a consistent and timely manner so that important announcements and updates are received, and all business- and role-oriented tasks are completed.

• All tacac.org email accounts are the property of TACAC. The Executive Director should have record of all account passwords. Use this form to provide updated passwords. Passwords will be reset during the onboarding process for new Board members, committee chairs, and subcommittee chairs.

• Email users are responsible for mailbox management, including organization and cleaning. If a user subscribes to a mailing list, he or she must be aware of how to remove himself or herself from the list, and is responsible for doing so in the event that their current email address changes. Email users are also expected to comply with normal standards of professional and personal courtesy and conduct.

• Email users must not utilize the communications services and equipment used by TACAC in any way that may be seen as insulting, disruptive, or offensive to other persons, or harmful to morale. Examples of forbidden transmissions include sexually-explicit messages, cartoons, or jokes; ethnic or racial slurs; or any other message that can be construed to be harassment or disparagement of others based on their sex, race, sexual orientation, age, national origin, religious beliefs, or other personal characteristics or circumstances.

Appropriate Use

• Communicating with fellow Board members, committee and program chairs, donors, business partners of TACAC, and members within the context of an individual’s assigned responsibilities.

• Acquiring or sharing information necessary or related to the performance of an individual’s assigned responsibilities.

• Participating in educational or professional development activities.

Inappropriate Use

• TACAC's email systems and services are not to be used for purposes that could be reasonably expected to cause excessive strain on systems. Individual email use will not interfere with others’ use and enjoyment of TACAC's email system and services. Email use at TACAC will comply with all applicable laws, all policies, and all contracts. The following activities are deemed inappropriate uses of TACAC systems and services and are prohibited: