Affirmative Action
Woodland Jr - Sr High School & Woodland Elementary School
Grievance Procedure For Students / Legal Guardian and Employees
Level One
(Informal Procedure)
The grievant should initiate a meeting with alleged violator (respondent) of his/her civil rights to discuss possible solution. Or, request Affirmative Action Officer or designee to act as mediator. (If not resolved, grievant may proceed to Level Two).
Level Two
(Written Formal Procedure)
Grievant must file within 60 working days of alleged violation a written, formal grievance on form provided with Affirmative Action Coordinator or designee.
The alleged violator (s) (respondent) must be notified in writing within five working days of allegation (s) by the Affirmative Action Coordinator or designee.
The respondent has five working days to respond in writing to the Affirmative Action Coordinator or designee.
Affirmative Action Coordinator will at this time notify grievant of results. (If not resolved, grievant may proceed to Level Three)
Institution/Agency Responsibility: Level II and Level III grievance hearings shall be recorded on recording devices supplied by the Affirmative Action coordinator. Such recordings shall be made available to the grievant(s) and the respondent(s) at their request. Such recordings shall be maintained for a period of three years after resolution of the grievance.
Level Three
If within five working days of written notification from the Affirmative Action Officer or designee the grievant is not satisfied, he/she will file his/her grievance with the local school board or designee. Within fifteen working days of receipt of the letter, the local school board or designee will hear the complaint and hand a decision within ten working days of the meetings.
Extension of time – Any time limits set by this procedure may be extended by mutual consent of the grievant (s) and the respondent (s).
Grievant’s Right to Information: A grievant (s) may request access to information and records in the possession of the agency/institution which may bear upon the validity of the grievance. If such requested information requires an unreasonable expenditure of resources by the agency/institution, such request may be refused provided that the information if not submitted as evidence by the respondent(s), and that this refusal is considered during the grievance hearing. In order to protect the privacy of person not directly involved in the grievance proceeding, the institution shall reserve the right to expunge names and any identifying information not directly relevant to the substance of the grievance from any information or records supplied to the grievant.
The grievant may at any time file a complaint with the Office of Civil Rights, Dept. of Education, Washington, D.C. or the Maine Human Rights Commission in Augusta, Maine 04333.
The final appeal could be challenged through the court system.
Institution/Agency Responsibility: Level II and Level III grievance hearings shall be recorded on recording devices supplied by the Affirmative Action coordinator. Such recordings shall be made available to the grievant(s) and the respondent(s) at their request. Such recordings shall be maintained for a period of three years after resolution of the grievance.
