Terms and Conditions

PAYMENT TERMS: 

A booking is only confirmed once payment of the non-refundable deposit (DVH) has been received. If payment of the deposit is not received within the specified time, we reserve the right to cancel the booking. 

Payment of the deposit is confirmation that the Terms and Conditions have been read and understood. 

Please pay deposit to: ANZ BANK: Step & Away Ltd 06-0185-0950394-00

Full payment for guests is required no later than three business days after the event.

Payment can be made via Xero, direct credit to our bank account, or cash payment.  

    The Old Mill Napier reserves the right to charge interest if your account is unpaid four days after the date of the invoice. Interest will accrue on a daily basis. The rate of interest will be 1.5% per calendar month.  

    The Old Mill Napier reserves the right to charge any costs if the unpaid debt is forwarded to a ‘debt collection agency’. These costs could be an additional 25% of the invoice amount, plus an administration fee.  

PRICES:  

All prices contained within are accurate at the time of print. (Provided contract is signed and Venue Hire Deposit is paid), prices will not change. 

   Prices quoted for functions booked six months or more in advance may be subject to change at The Old Mill Napier’s discretion, to allow for additional costs incurred for food and/or alcohol during the period from the time of booking to the date of the event. 

CANCELLATIONS AND POSTPONEMENT

All cancellations must be notified in writing.  Cancellation within 12 months of the event will incur a cancellation fee equivalent to half the DVH payment (50%). 

Cancellation within 6 months of the event will incur a cancellation fee equivalent to the full DVH payment. 

Postponements will need to pay any difference in the DVH paid to the current.  

LIQUOR LICENCE: 

The Old Mill Napier’s liquor license allows us to sell alcohol from 8am until 11pm. Guest departure is 11:30. Food must be available at all times. Your caterer must be able to ensure this occurs or will stop serving alcohol. We are only licensed within the walls of the premises and will be asking your guests to remain within them if they are carrying alcohol.

FINAL NUMBERS: 

We require final numbers 7 days prior to your event. The final number of people will be the minimum charged for the event. Any extra guests over and above the minimum number will be an additional charge. If you wish us to supply food for your band or DJ, please advise prior to the event, a charge will be incurred. 

EQUIPMENT: 

The Old Mill Napier will take all reasonable care with equipment supplied by the client, however any loss or damage to equipment will be at the sole responsibility of the client.  Clients are liable for any damage caused to the premises or equipment, either by the client or their guests. For use of the kitchen, it must be left fully clean an additional cleaning fee of $300 will be applied if this does not occur.

DAMAGES: 

In the event of any damages; the client assumes responsibility for any and all damages caused anywhere on the property. Consultation will be made prior to charging your account. The Old Mill Napier does not accept the responsibility for damages to, or loss of any property left here prior to, during, or after any reception. • Breakages of glasses, crockery etc will be charged to the client at replacement cost. 

RESIDENTIAL AREA

We are in a residential area. Your guests are welcome to stay in the garden until 9:30 when we will then close the garden for guests to stay downstairs in the bar and restaurant which has great sound insulation. The smoking area downstairs will remain open but we ask guests to be mindful of the neighbours when outside to avoid complaints.  We have had live bands playing downstairs with no issues at all and DJs too. 

When departing, please do ask your guests to be mindful of the neighbours when they are waiting for taxis on the street.