DEFINITION

1. Theo Haiman : "organizing is the process of defining and grouping the activities of the enterprise and establishing the authority relationships among them."

2. Louis Allen : "Organizing is the process of identifying and grouping the work to be performed,defining and delegating responsibility and authority and establishing relationship for the purpose of enabling people to work most effectively together in accomplishing objectives."

3. Mc Farland : "Organization is an identifiable group of people contributing theor efforts towards the attainment of goals."

NATURE OF ORGANIZING

1. Organizing is a basic function and a sub-process of management:

Organising constitutes an essential element in the main process of management. Organising is done in relation to all other functions of management. The organising function follows the function of planning and the other functions of management follow organising. Thus, organising is a sub-process of management.

2. Organizing is a continuous process:

An organisation is a continuing entity. The need for organizing function is felt whenever new activities or functions are introduced, or existing functions and activities are re-shuffled in the organisation.

3. Organizing is a function of all manager:

The management function of organising is practised by all the managers in the organisation. The nature and importance of the organising function, however, may vary with different managers. Middle-level managers are significantly involved in organising their departmental activities as a large number of members are involved in the performance of departmental activities.

4. Organizing involves coordination:

In order to create a balance and structure in the organisation, the activities of members need to be well-coordinated.

5. Goal-oriented:

Organizing is designed on the basis of objectives and it aims at achieving them smoothly.

6. Group effort:

Organizing deals with group efforts that are made for attaining common goals.

7. Establishes authority-responsibility relationship:

Organizing establishes authority- responsibility relationship among the organisational members.

IMPORTANCE OF ORGANIZING

1. Benefits of Specialization:

Under organizing all the activities are subdivided into various works or jobs. For all the sub works, competent people are appointed who become experts by doing a particular job time and again. In this way, maximum work is accomplished in the minimum span of time and the organisation gets the benefit of specialization.

2. Clarity in Working Relationship:

Organizing clarifies the working relations among employees. It specifies who is to report to whom. Therefore, communication becomes effective. It also helps in fixing accountability.

3. Optimum Utilization of Resources:

Under the process of organizing the entire work is divided into various small activities. There is a different employee performing every different job.

By doing so, there is no possibility of any activity being left out or any possibility of unnecessary duplicating any job. Consequently, there is optimum utilization of all the available resources (e.g., material, machine, financial, human resource, etc.) in the organisation.

4. Adaptation to Change:

Organizing process makes the organisation capable of adapting to any change connected with the post of the employees. This becomes possible only because of the fact that there is a clear scalar chain of authority for the manager’s right from the top to the lower level.

Whenever a managerial post falls vacant, it is immediately filled up by promotion. Since every subordinate is well aware of the working of his boss, there is no difficulty for his taking up the new post.

5. Effective Administration:

It has generally been observed that there is always a condition of doubt about the authority of the managers among themselves. The process of organising makes a clear mention of each and every activity of every manager and also of their extent of authority.

is also made clear as to whom a manager order for a particular job shall. Everybody also knows to whom they are accountable. In this way, the confusion on authority is put to an end. Consequently, effective administration becomes possible.

6. Development of Personnel:

Under the process of organizing, delegation of authority is practiced. This is done not because of the limited capacity of any individual, but also to discover new techniques of work.

It provides opportunities of taking decisions to the subordinates. By taking advantage of this situation, they try to find out the latest techniques and implement them. Consequently, it helps them to grow and develop.

7. Expansion and Growth:

The process of organizing allows the employees the freedom to take decisions which helps them to grow. They are always ready to face new challenges. This situation can help in the development of the enterprise. This helps in increasing the earning capacity of the enterprise which in turn helps its development.

8. job satisfaction:

organization clarifies the jobs/roles assigned to every manager and also their powers. Clarity of powers helps in increasing Job and mental satisfaction and thereby sense of security in an organization.

9. Dynamic function :

The roles and activities to be performed are clear and every manager gets independence in his working. This helps him to use his talents,knowledge and can take decisions,e.g. like to adopt new techniques of production,etc.

10. Innovative:

Division of work and specialization brings the best out of the employees of an organization. They enjoy freedom of expression at work by contributing their innovative ideas and creative thinking.All this in turn leads to the path of bringing improvement in an organization.