This Google site features useful information, tools, and links to help you easily locate resources to use in your role as a faculty advisor.
Use the magnifying glass in the upper-right corner to search for topics using keywords.
Faculty Advising On Demand! Faculty Advising Zoom Drop-In Room
Every Wednesday from 12PM-1PM starting September 9th, join us via Zoom with the link provided or stop by the Learning Commons with any advising-related questions.
Faculty Advisor Drop-In Session Recordings!
September 11 - Advisor Toolkit, Academic Catalog, Engaging with Starfish as a Faculty Advisor, and Creating Advising Tracking Tools
October 9 - Preparing for Spring 2027 Registration, Checking Midterm Grades, and Communication Templates
Training!
Spring 2027 Registration: Spring 2027 registration will be opening the week of November 2nd. Registration dates are determined by earned credits (both institutional and transfer):
Monday November 2nd - Graduate students only
Tuesday, November 3rd - 84+ earned credits
Thursday, November 5th - 54-83 earned credits
Tuesday, November 10th - 24-53 earned credits
Thursday, November 12th - 0-23 earned credits
Starting the week of October 19, 2026, the Spring 2027 course catalog will go live, and students may check their assigned registration day and time in the Nest. Please note that registration times are randomly assigned. Registration time tickets cannot be changed.
Midterm Grades: Midterm grades will be available in mid-October via the SJU Nest. Midterm grades allow students and their faculty advisor the opportunity to assess how a student is doing in their courses at the halfway point of the semester.
Withdrawal/Grade Replacement Deadline: The last day to withdraw from a 2nd half 7-week course is November 16th, and the last day to withdraw from a 15-week course and request a Grade Replacement is November 23rd.
Resources!
Student Communication Templates
Saint Joseph's University Lancaster: Student Resource Guide
Advising tool instructions, calendars, Links to Forms and procedures, Archived Newsletters
Advising Tools - Overview and User Guides for:
DegreeWorks
The Nest (Student Profile, PINs, etc.) * Please note that Lancaster students currently do not use PINs.*
Starfish
Undergraduate Advising Support & Faculty Advising - Roles and Responsibilities
Faculty Advisor Training
Instructions for filtering your advisee list and emailing advisees from the Nest
If you are having difficulties emailing your advisees from the Nest, you'll need to make sure Gmail is set as your default email client. You can follow these helpful step by step directions to complete this.
New! Consider using an advising syllabus in your work with your advisees.
Links to student forms and instructions on how to get things done
Cornerstone Core Curriculum and information on Majors
General Education
If a student would like to request to change their major, they may do so using the link above. Approval and denial of requests is at the discretion of the Associate Dean and the Program Director.
Language Placement Information - Prelicensure BSN only
This is a requirement for students in the prelicensure BSN program ONLY! Here is a link to the Non-Native Language Placement Exam.
If a student wants to change their language selection they can fill out the Language Request Form. If they have questions about their placement they can email mclanguages@sju.edu.
Registration Checklists, Registration Problems Guide, Video Tutorials, Curriculum & Placement Info
Chair and Program Director Contact List (Guide to help refer students)
Curriculum Worksheets - Students admitted prior to Fall 2026
Curriculum Worksheets (Catalog) - Students admitted Fall 2026 or Later
Language Placement Information - Prelicensure BSN Students Only
If a student wants to change their language selection they can fill out the Language Request Form. If they have questions about their placement they can email mclanguages@sju.edu.
Registration Problems Guide (Error messages)
Dual enrollment, AP, IB, and post-matriculation courses elsewhere
Transfer Credit Guide for First-Year Students (Dual Enrollment, AP, IB)
Important: AP/IB and/or Dual Enrollment credit cannot be transferred to SJU after first year has been completed.
Advising Block Transfer Students - Applies to Degree Completion Students Only
Students transferring to SJU with an Associate's Degree
Permission to Take a Course Elsewhere form
Students who are interested in taking courses outside of SJU (e.g., summer sessions). Max 18 credits total can be completed elsewhere after beginning their program at SJU.
External Transfer Articulation Database
See how courses that have been previously evaluated have transferred to SJU from other institutions.
Student Success Center resources, Learning Resources, temporary separation info, and grade information
Information pertaining to clinical complicance information for clinical program courses.
Counseling & Psychological Services (CAPS), HawkHub, Student Health Center, and Student Support and Well-being.
Students can schedule appointments by contacting CAPS via phone (610-660-1090), email (caps@sju.edu), or by accessing the website contact form.
HawkHub provides support to students, faculty, and staff who are experiencing food insecurity. Located in the Learning Commons 1067.
Students must schedule an appointment to be evaluated and treated in the Hawk Hill and University City health centers. To schedule an appointment at either Student Health Center, use the Health Portal or call Hawk Hill Student Health Center at (610) 660-1175 or University City Student Health Center at (215) 596-8980.
Grounding in the 9 Dimensions of Well-Being and cura personalis, Student Outreach & Support's services empower students to thrive on campus. Student Support & Well-being offers individual support, guidance and referral to helpful resources for all students during critical incidents and difficult situations. Their staff manage outreach and follow-up care for students who are experiencing crisis or distress that impacts their social, personal, and/or academic stability. They are located on the second floor of Campion, and can be reached at 610-660-1149 .
Pre-professional advising, Co-op, Service Learning, major/career guides
FAQs, requirements, and commencement eligibility
The graduation clearance process is managed by the Office of the Registrar.
Faculty Advisors should meet with students the semester before they plan to graduate to ensure:
The have fulfilled their major requirements (this can and should be confirmed in a student's degree works tool)
They have applied for graduation