Access To Documents
29.1 Board of Trustees and University Documents.
(a) Upon request, the University shall provide the UFF with an electronic copy of documents necessary to administer grievances and other provisions of this agreement or otherwise carry out the UFF’s obligations as the certified bargaining agency for the faculty. Alternatively, upon mutual agreement, the University may provide the UFF with the URL address for these materials.
(b) If not available on a web site, University shall provide the UFF with an electronic copy of the agenda, supporting materials and minutes of public meetings (including public subcommittee meetings) that bear on the terms and conditions of employment of faculty members.
(c) The University shall ensure that the documents below are made available by links on the University web site or in an easily accessible location in the main library (Smathers West).
(1) agenda and minutes of the meetings of the Board of Governors;
(2) agenda, supporting materials, and minutes of the public meetings of the Board of Trustees and its committees;
(3) University regulations;
(4) University operating budget and the previous year’s expenditure analysis to the extent this is public information;
(5) this collective bargaining agreement and all supplements to the agreement;
(6) other University policies and procedures affecting faculty terms and conditions of employment;
(7) minutes of the DRS Advisory Council; and
(8) The DRS operating budget.
29.2 Salary Records Access.
On September 30 of each year, the University shall provide the UFF with an electronic copy of faculty employment records reflecting the salary increases for each in-unit faculty member during the preceding twelve (12) months by each increase category.
29.3 Bargaining Unit Member List. On September 30 of each year, the University shall provide the UFF with an electronic spreadsheet including the name, percentage FTE appointment, date of hiring, department/unit, position code, title/rank (which will include designation as visiting or regular status), date promoted to rank, office location (building name/number and office number), current year salary rate, in-bargaining unit code, e-mail address, contact telephone number, and contact mailing address for each faculty member in the bargaining unit.
29.4 Not less than annually, the UFF shall provide the University’s designee for contract administration with the names and email addresses of the union officers and the union representative who is designated to receive documents referred to in this article. The UFF shall notify the designee of any changes to the list of union officers or designated representatives to receive documents.
29.5 Costs. All copies of materials and access to materials discussed in this article shall be provided without cost.