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GETTING TO KNOW CSI
What are the 4 branches of CSI?
-Greek (Lindsay McKinney)
-Student organizations( see CSI advisors)
-Community Service (Ryan Crawford and Alejandra Sotelo-Solis)
-Center for Communication and Leadership (Brett Robertson and Grace Bagunu)
Who are the CSI Advisors?
-Jenny Kressel (Educational, Media, Political, Service)
-Darlene Mercado(Cultural, Spiritual, Student Affirmative Action Committee)
-Marcia Strong (Academic, Cooperative, Health Professions, Pre-Professional,Social)
-Liz Henry (Recreational advisor)
-Lindsay McKinney(Greek Life Advisor)
Who are the fund managers?
-Suzy Valenzuela : A-G, P-R, T
-Cyndi Ager: H-O, S, U-Z
HOURS OF OPERATION
What are the hours of operations for a meeting room or an event during the school year?
-Monday-Saturday: 8am-11pm
Sunday: 9:30am-11pm
What are the hours of operations for a meeting room or an event during the breaks or the summer?
-Monday-Friday: 8am-6pm
-Saturday: 10am-4pm
Sunday: Closed
What is the overtime cost if a meeting or event occurs before or after hours of operation?
-$125 per hour
RESERVATIONS
What takes priority Monday through Friday in the PC Theatre in the mornings?
- Registrar’s Office:Classes
What takes priority every quarter in the PC Theatre in the evenings?
-PC Blockbusters :Tuesday, Thursday, and Saturday, 6pm& 9pm
What takes priority every Wednesday night in the Forum?
-AS Council Meetings 6pm-11pm
What takes priority every quarter during Finals Week?
-24 hour study rooms and group study rooms
How far in advance do you need to reserve a meeting room or a group study room?
- 24 hours (no same day reservations!)
Haw far in advance can a student organization make a reservation?
-6 months
How far in advance can a department make a reservation?
- 1 academic quarter
How far in advance can an Off-campus client make a reservation?
-6 weeks
Which meeting rooms have only one fixed set-up?
-Revelle :Board/Conference 10
-Bamboo: Board/Conference 14
-Thich Nhat Hahn: Board/Conference 16
-Group Study Room: Board/Conference 10
-Sixth College: Board/Conference 12
-Student Leadership Chambers
-ALL Student Services Center Conference rooms
How many reservations can a student organization have in EMS at any given time?
- 4 reservations in Price Center including Student Center
- 4 reservations in Student Services Center
What University Center facilities have “AV/tech” equipment available to student organizations for free?
-All rooms except for Student Services Center
TAP
What University Center Spaces that SILC’s reserve require a TAP form?
-Plaza
-Ballroom A, Ballroom B, and Ballroom East
-Forum
-Multi-purpose Room
-Theatre
-BBQ spot
-Matthews Quad
-Town Square
-Sound space on library walk (1979)
-Library Walk (3 or more spaces on any given day or 1 space for 3 consecutive days)
How far in advance do you have to start a TAP form?
- 3 weeks (21 days) in advance (modules must be completed 14 days prior to the event)
What is an “annual event”?
Annual events occur near the same day every year. These events can be reserved outside of the normal time frame limits because of their annual status. If the event is cancelled one year, they will lose their annual event status for the following year.
What items require a student organization to submit a TAP form ?
-AV equipment
-Catering
-Food sales
-Ticket sales
-Security
-Reimbursements
-Fundraising
-Party Rentals
-Amplified Sound
-Film Screenings
-Equipment rentals
-Parking
-Alcohol
-Entertainment/Performances
FUNDING
What types of funding sources are available to student organizations?
-AS/GSA
-College Councils
-UCAB
-Triton Community fund
MARKETING/POSTER ROOM
What publicity opportunities are available through CSI and UCEN for student organizations to advertise?
Student Flyers
Posting Flyers
PC Marquee
Poster Room
Info Tables
BBQ
What items do you need to reserve to make a BBQ reservation?
BBQ
BBQ spot (1989 or 1992)
Portable Sink
Fire Extinguisher
What are the hours of operation for a BBQ event?
-Monday- Friday
10:30am: pick up BBQ(behind RoundTable Pizza)
11am-2pm: Cooking
2-2:30pm: Cool Down, Clean up, and Return BBQ
How much does it cost for a student organization to rent a BBQ?
-$40.00
PROTOCOL
How to reserve a Group Study room:
-Group study rooms can be reserved in 2 hour blocks.
-Select “Group Study Room” as client and add the name of the individual (who is making the reservation) in the event title.
-The set-up is None/Required As-is (8).
-Select Temporary Contact and add the contact information of the person making the reservation.
How to use the Poster Room:
-Principal members must sign in at the OneStop desk
-Hold on to ID card until after they finish using the poster room
- 2/ 6ft posters / event
-We do NOT provide blue tape to hang the posters.
How to use the Telephone:
-Press 8 to put someone on hold
-Transferring calls: press 8 to put the person on hold -->press another line-->dial the extension(make sure the telephone rings)-->press Transfer-->Hang up.
MISC.
How many workshops do you have to attend to receive a Passport to Leadership Certificate?
-12
Why do some organizations require a Community Advisor? How do you “register” your Community Advisor with CSI?
- Some orgs require the expertise of a professional involved in the org’s interest area. This includes academic,health, professional, and pre-professional orgs. Orgs that do not require a Community Advisor are still welcome to have one. To have a Community Advisor , have the advisor complete the Community Advisor Signature page and turn it in to CSI.
What are the three Greek Councils?
- IFC, Panhellenic, and Multi-Cultural Greek
What are two major events organized by CSI for winter and spring?
-MLK Jr. parade, UCSD Cares, Annual Leadership Banquet, EXCEL Leadership Conference, SOLR, WOW
What is the sound space on Library Walk?
- 1979
Who do you consult with for AV tech?
- Brook Falkenstein
Who do you consult for Security?
-Tom Colley
Where do you go to reserve a classroom?
- Registrar’s office or online at registrar.ucsd.edu
Can student orgs use the helium tank in the poster room?
NO. The helium tank is for internal use only by CSI.
Where can I get my student org office key?
-Refer them to Debbie Massa ext.24987 or direct them to her office on the 3rd floor of PC West
Who do I contact to reserve the Loft?
-Liz Bradshaw
How can I sign up for a website and email account for my organization?
-Refer them to ACMS: If you are already a registered and current UCSD organization, log on your organization's account and click on the options link at the upper left-hand corner of the page. There should be a link that will allow you to request a website and email through Academic Computing Services. If you are not a registered and current UCSD organization, you must complete the registration process and be listed as current to gain access to this option.
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