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Reservations
Q: How do I reserve a meeting room, library walk space, or event venue?
A: For Price Center, Library Walk, Student Center, and the Student Services Center go to the University Centers website reservations.ucsd.edu or call the Reservations desk at 858-534-7666. Make sure you know the time and date, an estimate of how many people attending, the setup of the space, and if you’re selling food or raising money.
For other locations, check out our website, onestop.ucsd.edu.
For classrooms, reserve through the Registrar: bitly.com/classreservation/
Q. Does a Library Walk spot automatically come with a table?
A. NO. Always ask the org if they need to reserve a table as well. BUT chairs come with it automatically.
Q. Can I reserve Library Walk after 5pm?
A. YES! Library Walk is available to reserve for students at night; but students need to put in a special event request form so that they can be accountable for what happens at night.
Q: What's the policy on reserving a BBQ?
A: All BBQ reservations are set up Monday through Friday from 11 am - 2 pm. Reservations must be made at least 3 weeks in advance for the TAP process. BBQ's cost $40.
TAP
Q. Can I get an exception for the TAP deadline?
A. No. We cannot make an exception for TAP deadlines, but we can schedule them an appointment with their advisor.
Q: If I have a reservation that I have started a TAP form, but would like to cancel my reservation, will that just cancel my TAP too?
A: No. You have to log back into TAP and cancel your TAP form in addition to cancelling your event. Additionally, cancelling your event in TAP does not automatically cancel your reservation. Please contact One Stop to cancel the reservation.
Food Events
Q. What is the best location for holding events with kitchens
A. International Center Kitchen. The fee is $25 per day
Q. Do I need to use UCSD Catering in the Student Center?
A. No, only in the Price Center.
Contacts
Q. Who do you contact to reserve the Loft?
A. Contact Brian Ross at bpross@ucsd.ed (858) 534-1959
Q. Who do I talk to for scheduling a class in the Theater?
A. One Stop does not process any classroom requests for the Theater. The Registrar has the Theater booked from 8-2
for classes and if any academic department needs to use the room they need to contact the Registrar.
Q. How do I contact UCEN marketing?
A. http://universitycenters.ucsd.edu/services-marketing.php. Their phone number is 858 822 2068.
Registration
Q: How do I know if my org is registered?
To check if your org is registered, go to http://rangiroa.ucsd.edu/studentorgregistration/RdOnlyList.aspx
Q: Can unregistered new student organizations reserve a room?
A: No, organizations that were not a student org last year, and haven't completed the registration process for this year, cannot reserve a room until their registration process is complete.
Q: How can I access my registered organization account to invite additional members?
A: Visit the One Stop website at OneStop.ucsd.edu and click on the "Register Online" link to "Complete the online registration forms". This should prompt you to sign in using your PID and PAC which will allow you to make changes. Keep in mind you can only invite up to 8 members at once until an invitation is accepted and opens up another spot.
Q: Some reasons why student org may NOT be listed as registered during the school year:
A: Group has updated their constitution, mission, purpose, principal members, group category, etc. Note: Check reservations with EMS and see how it correlates (time)
Q: Can I change our organization's "category"?
Yes, they can change their category as long as their primary focus relates to their new category selection. If done in mid-school year, the change must be made by an advisor; if during initial registration they can make that selection at that time.
Student Org Services
Q: How do I get keys for my student organization office?
A: Have the student call Debbie Massa at extension 2-4987 or walk to her office, located on the 3rd Floor of PC West.
Q: How can I sign up for a website and email account for my organization?
A: If you are already a registered and current UCSD organization, log on your organization's account and click on "Request Org Email/URL". If you are not a registered and current UCSD organization, you must complete the registration process and be listed as current to gain access to this option.
Q: How do I obtain storage space for my student org?
A: The University Centers Advisory Board (UCAB) is responsible for allocating space to registered student organizations. Office and storage spaces are available in the Price Center and Original Student Center.
To apply for space or to renew an application, new and current student organizations must have a principal member fill out the UCAB Application for Space. Check the UCAB website (ucab.ucsd.edu) for a list of assigned spaces and the application which comes out annually in Spring.
Q: Who is my advisor?
Q: Who's our financial advisor?
Q. Can we lend out House AV equipment to non-UCEN facilities?
A. Only if they coordinate with Brook Falkenstein or Mark Kinsey ahead of time!
Q. EH&S says I need a fire extinguisher for my event. What do I do?!
1) Our BBQs come with fire extinguishers
2) If the org's booking does not include our BBQs, they can simply come to the desk during One Stop regular hours and check out a fire extinguisher. Make sure to check EMS to make sure no other student org has it or has reserved it, then make the reservation for the fire extinguisher. When the group checks it out, make sure to take their i.d. as collateral, grab the fire extinguisher from the poster room, and take their information down on the clipboard.
Poster Protocol
Q: How many posters can I make and when does the poster room open?
A: Two six-foot posters per org, per event. It’s open between 8:30AM-4:30PM.
Q: Does my poster need to be approved?
A: It depends... If around the Price Center then here are the posting policies:
FLYERS: May be taped to unpainted vertical concrete surfaces only (no duct tape please), or attached to the posting boards in the Food Court or Theatre Lobby.
BANNERS: May be attached to string or rope (no tape) from all 2nd and 3rd floor railings EXCEPT IN FRONT OF THE BOOKSTORE and SUNSHINE STORE. Banners must not be weighted with heavy objects since they have caused injuries in the past. Only one banner per event may be posted.
Removal of flyers and banners:
All flyers posted around the Price Center are removed every Sunday before 3:00PM.
If in certain college areas, you’ll need to contact that college for their own posting policies.
Banners should be removed within 48 hours after the associated event.
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