Vendor/Exhibitor Guidelines

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Vendor/Exhibitor Guidelines

• All items for sale must be handmade, homemade, locally raised or grown, and the vendor/exhibitor must reside within 75 miles of the city of Meadville.
• The Market is held on the 2nd Saturday of each month May-September 9AM - 2PM on Chestnut Street in downtown Meadville (outdoors, rain or shine).
• All applications are juried for acceptance. A vendor applying to multiple markets might not be accepted to all the markets for which they are applying or to their top choice markets.
• New vendors will be asked to submit three images of their products with their application.
• Applications will be accepted on a rolling basis.
• Vendors are not required to fit the theme of each market, however:
  • Live demonstrations are especially encouraged
  • Family-friendly offerings are strongly advised

Vendor Fees

• Application fee: $10, paid with application
• Booth fee: Once you have been selected for your desired markets, there is an additional $15 booth fee/market if booked 4 weeks in advance ($20 if not 4 weeks prior to selected market).
  • Vendors 17 years old or younger: $15 booth fee
  • Full payment is due upon acceptance and must be received by 7 days prior to the market day (by the first Friday of the month) or your space may be forfeited.
• For non-profit/educational exhibitors (no sales): The $10 application fee is waived. If you are accepted to the market, you will be responsible for paying the $15 booth fee. All tabling exhibitors MUST provide creative and engaging programming. Vendors are prohibited from simply tabling with info or sign-ups.

Additional Information

• Booth spaces will be 10ʼ x 10ʼ with space behind for storage.
• Vendors are responsible for their own display equipment and setup, i.e. tent, tables, chairs, weights, shelves, racks, etc.
• Vendors are responsible for acquiring any applicable permits. For example, food vendors (packaged or served) must contact Jill Burnham, PA Department of Agriculture Food Sanitariun, at 814-332-6890, or visit http://www.eatsafepa.com to determine new permit/inspection requirements through the Bureau of Food Safety and Laboratory Services. NOTE: food vendor permits/licenses follow new rules through the PA Department of Agriculture this season as the city of Meadville is no longer the issuing body for food vendor permits.
• All accepted vendors must accompany their own booths.
• A canopy is not required but is strongly recommended. The Market will be held rain or shine. If using a canopy, please bring weights as the market area can be windy.
• Electrical outlets are available, but on a limited basis and not guaranteed, so if needed please make note on application.
• All vendors will be responsible for collecting on their own sales and paying taxes on their sales.
• Vendor Cancellation/Refunds:
  • Vendors may withdraw from a market and receive a booth fee refund with at least 7 days notice to the SSCM Coordinator (by the end of the day on the first Friday of the month).
  • Cancellations in the 7 days prior to the market or no-shows will mean forfeiture of the booth fee. (Exceptions for extenuating circumstances may be made at the discretion of the Market Director). No-shows will not be considered for future markets.
  • Application fees are non-refundable.

Ready to apply? Click here for the Vendor Application >