Embedded Files
Various aspects of organizing and hosting a SMEA contest are detailed in the sections below. Use the Organizer Checklist to remember the various tasks to complete and arrangements to make. Use the Sample Documents to communicate details of the contest to adjudicators, participants, and teachers at the host school. Review the financial obligations to ensure that accurate and appropriate records are kept. Use Roles and Tasks to ensure that the contest is adequately and efficiently staffed.
This is a link to SMEA solo / ensemble contest registration hosted by WMEA.
Large Group Festival Forms
Large Group Festivals Registration Form - Generic
Updated/Typeable - Blank Generic Invoice for Festival Registration Fees
Financial Forms - ALL of the following forms are to be filled out by contest chairperson and submitted to the region treasurer at the completion of the event
Chairperson's Adjudicator Expense Tracking Form - Tracks all expenses related to hiring judges
Adjudicator Expense Sheet - To be filled out by hired judges and signed by judge & chair
W-9 IRS Form - To be filled out by each judge and returned to contest chair
Contest Chairperson Income Form - Used to track performing ensembles and their payment of entry fees
End of Music Contest Financial Report - Updated 2019 - THIS IS MOST IMPORTANT
Contest Certificate (Note: The certificate file will open in a separate tab or window in your browser. To download or save a copy of the file for your use, select the following from the Google Documents menu: File, Download As, then WORD. You might then get a dialog box from your computer asking if you want to Open or Save or Save As the file. Select Save As and select where on your computer you want to save the file. If you select Save, the computer will save it and you might not know exactly where it was stored, which makes it difficult to find it again.)
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