Club Officer Roles and Responsibilities

President

The President serves as the Club's chief executive officer, responsible for general supervision and operation of the Club. The President presides at Club meetings and directs the Club in a way which meets the educational growth and leadership needs of members. In cooperation with the Executive team, the President establishes long-term and short-term plans for Club growth.

Vice President Education

The Vice President Education is responsible for planning successful Club meetings so that each member has the opportunity to achieve his or her educational goals. The Vice-President Education directs planning, organization, and implementation of the communication and Leadership Program, Speechcraft, and other educational programs. The Vice President Education schedules speeches, signs Communication and Leadership Program manuals, updates Member Program Progress Charts, reports educational program completions promptly to World Headquarters, and coordinates recognition of member achievement. They is the second-highest ranking Club officer, presiding at Club and Executive Committee meetings in the absence of the President. The Vice President Education ensures that each new member receives orientation to the Toastmasters educational program, including assignment of mentors.

Vice President Membership

The Vice President Membership plans, organizes, and implements a continuous marketing effort which ensures the Club maintains or exceeds a charter membership level of 20. The Vice President Membership works with groups inside and outside of Toastmasters to promote Club membership and membership retention. In coordination with the Club Treasurer and Secretary, They is responsible for promptly submitting to World Headquarters the Club's semiannual membership report (including membership list and dues payment) by the appropriate deadlines. The Vice President Membership also provides for recognition of Toastmasters to contribute to the increase of membership in Toastmasters International, and They maintains an accurate membership roster and attendance records in conjunction with the Club Secretary. They also serves as chairman of the Club Membership Committee and is the third-ranking officer in the Club.

Vice President Public Relations

The Vice-President Public Relations develops, implements, and administers a program that maintains a positive image of Toastmasters for all members, guests, and the general public. They are responsible for internal and external public relations for the Club, including, but not limited to: preparing and distributing news releases regarding Club activities; publicizing Club events; working with Club officers to develop literature about the Club; representing the Club with the media. The Vice President Public Relations works with the Club bulletin editor, serves as chairman of the Public Relations Committee, and is the fourth-ranking Club officer.

Secretary

The Secretary is responsible for all Club records, correspondence, and publication of the monthly Club Bulletin. They is the custodian of the Club Constitution and Bylaws and all other official Club documents. The Secretary submits updated membership and officer records to World Headquarters, prepares and mails orders for Toastmasters supplies, and, in conjunction with the Vice-President Membership, submits all applications for new, transfer, and reinstated members to World Headquarters. They records and reads minutes of Club meetings and Executive Committee meetings. The Secretary is the fifth-ranking Club Officer.

Treasurer

The Treasurer is responsible for the development and execution of financial policies, procedures, audits, and controls. The Treasurer receives and disburses funds in payment of all obligations, and develops and recommends a budget to the Club Executive Committee. They also notifies members of dues payable and collects the dues. Along with the Vice President Membership and Club Secretary, the Treasurer ensures semiannual membership reports, dues, and membership roster are mailed to World Headquarters and received there by the appropriate deadlines. The Treasurer is the sixth-ranking Club officer.

Sergeant at Arms

The Sergeant at Arms serves as master host and makes the proper physical arrangements for all Club meetings. They coordinates with the Vice President Public Relations and Vice President Membership to ensure that each member and guest is welcomed at Club meetings. The Sergeant at Arms is responsible for the orderly conduct of the Club meeting, including: arranging meal service if necessary, arranging meeting room layout, setting out materials and equipment, collecting ballots, tallying votes, controlling Club property between meetings. The Sergeant at Arms is the seventh-ranking Club officer.

For more information, please refer to Club Leadership Handbook