For safety of our children, all adult coaches/co-coaches and other volunteers need district clearance. We cannot start classes without completing the clearance process.
The clearance process takes about 2 weeks if applicant moves forward quickly on the appointments and tasks that need to be completed.
Instructions to be cleared as a Volunteer Coach:
1. Complete the attached Volunteer Requisition Form.
2. Scan the completed Volunteer Requisition to Vetha.Pierce@sduhsd.net for processing.
3. Apply as a Volunteer for the District at this link.
4. Wait to hear from the District for the next steps.
5. It is only AFTER the District has cleared you that you may Coach students unsupervised by district personnel.
High school students do not need to complete this process. They cannot start coaching without having a cleared adult in the class.
It generally takes 2-3 weeks for the district to clear volunteer coaches (They aren't just doing it for PTMS. The district has 10 schools to process!). Please try to start this process sooner than later. Rooms will not be booked for team practices until the coach is cleared.
Fill out this form to get class times confirmed.
Instructions to book a room for team practices, please get class time confirmed with head coaches before reserving:
Try to book either the MPR or Gym EARLY for your team practices before they are booked by outside organizations.
1. District-Cleared Team Coach must email Vetha.Pierce@sduhsd.net with a request for either the MPR or the Gym (classrooms, etc. are not available) providing the following:
a. Team Name
b. Coach name and email address
c. Desired location, day(s) of the week, and timeframe between 2:45 and 8:30 p.m.
d. Any set-up requirements you may need (i.e. tables, chairs, etc.)
Vetha will enter your request in Facilitron (district facility use software) and add you to the PTMS calendar so custodians are aware and can unlock/set-up for you. Team Coaches will receive a Google "calendar invite" as confirmation of reservation.
2. The MPR and Gym are only available from 2:45 p.m. through 8:30 p.m. When the custodian comes to lock up, clean up, etc., you WILL leave immediately - "Can we just have ten more minutes?" will NOT be granted. The night crew is responsible for making our Gym and MPR ready for instruction the next morning. Please honor that by leaving at 8:30 p.m. sharp!
3. Technology - If you plan to use technology, you will need to bring your own laptop and HDMI cable for connection. If you utilize the screen and projector in either room, it is your responsibility to be sure everything is turned off before you leave. Those projector bulbs are very expensive to replace.