Outlook Signature not Working, Freezing, Create and Change Problem @ 1-888-588-2108

When you click the Signature button, Outlook hangs and you are not able to add a signature.

This issue occurs if you install an Office subscription on a PC that has pre-installed Microsoft Office desktop apps.

STATUS: WORKAROUND

To workaround this issue, uninstall the pre-installed Microsoft Office Desktop Apps:

• 1. Right click the Windows Start button and click Settings.

  2. Click Apps, and then click Apps and Features.

  3. Choose Microsoft Office Desktop Apps and click Uninstall.

• 1. Restart your PC.

  2. Run a repair of Office to make sure everything gets fixed. 

If this method is unsuccessful, follow these steps to remove Office setup registry keys are still incorrectly remaining in the registry:

There are lot of Outlook users who are having complaints about “Signature” button is not working as normal. So, the following section will highlight the problem and related solutions that a user can implement easily without any hassle.

Actually, the malfunctioning of “Signature” button of Outlook is one of the common issue among users. Generally, if you go to “Mail” tab and click “Signature” in Outlook options, a box will display of the “Signature and Stationery”. In this window, you are allowed to edit or change the signatures as per need. But at times, you will find that it does not work. Even though you click the button, nothing will appear. If you are facing similar issues, here are two approaches discussed to rescue you:

Approach 1. Empty Temporary Internet Files

• 1. Go to “Start” menu of the system and navigate to the Control Panel.

  2. Control Panel window will open, click “Network and Internet” and then click “Internet Options”.

  3. Internet Properties window will display >> go to General tab. Now click “Delete” button appearing under “Browsing history”.

4. Delete Browsing History window will be opened >> select the option: Temporary Internet files and website files >> click Delete.

Honestly, discarding temporary internet files may or may not help much. So, if you find that “Signatures” are still not working, then go with the second approach.

Approach 2. Edit Registry

Step 1. At first, ensure that MS Outlook is completely closed.

Step 2. Now go to Start menu of the system.

Step 3. In the search box, type “regedit”and tap “Enter” button.

Note: “User Account Control” box will display, directly click on “Yes” button.

Step 4. Now in Registry Editor, find the following register keys in order:

Step 7. Equally, double click “LocalServer32” and copy the path and click “OK”.

Step 8. Later, proceed with finding register keys in order:

Step 9. Similar to Step 4, change data value of “Default” and “LocalServer32” to the default Outlook installation path.

Step 10. Finally, click “OK” and close Registry Editor. Start Outlook app again to check if issue goes away.

No One Can Avoid Outlook Issues

Undoubtedly Outlook is a perfect standalone email client or schedule assistant. However, still it is not clear from various errors and crashes. So, no one can claim that they can remove Outlook issues. How can we take a good care of it! By closing Outlook in a normal way. Also, you should be aware of security threats like email borne viruses and etc. Also, it is a fact that MS Outlook is susceptible to corruption, and it is very essential to have a trustworthy and reliable repair tool, that can repair PST file without any trouble.

Office 365 Signature not Working?

We say this many times, but it is worth pointing out that the disclaimer function in Office 365 is actually meant for plain-text messages, not email signatures. Office 365 is not designed to provide native email signature management, so it’s quite common to find an Office 365 signature not working the way you want it to, especially if HTML is involved.

This article covers the most common complaints that organizations have when it comes to their Office 365 signatures not working correctly and what the probable causes are.

• 1. Images aren’t showing in my signature or appear as attachments

     1. The Office 365 disclaimer function doesn’t let you embed images like logos, social media or banners as it cannot recognize them as separate elements. This is why you’ll find your Office 365 signature not working correctly and displaying images in a way you didn’t intend. So, if you try to copy and paste an image into your signature, a recipient is likely to see a blank square with a red “X” in it or they will find a separate attachment has been added to the email.

• • 1. To solve this problem, you need to host all email signature images online. You can use your web server to do this or a free hosting site like Imgur or TinyPic.

    2. Once your images are hosted, you’ll be given a URL such as https://a8b03ffbc00ed4da54a1-0c6684360696717b63d89dbc0edb802c.ssl.cf1.rackcdn.com/exclaimer-logo.svg, which you then able copy into the HTML code of your signature.

    3. Be aware though that, by default, many email clients like Outlook will automatically block any externally hosted images for security reasons. Your recipients will have to click a ‘Download Images’ button before your imagery can be displayed, which is often a nuisance.

• 1. I’ve imported my HTML email signature design into Office 365 but it’s not working correctly

     1. HTML in email signatures doesn’t behave in the same as it does on web pages for a number of reasons:

        • There are more varieties of email clients than web browsers and the differences between the ways they interpret HTML are more extreme. Also, in this age of tablets and smartphones, you can’t know what device your email is being read on.

        • Remember you aren’t going to be able to embed images into your signature so you have to decide how these are going to appear to recipients.

          • You could include a web-hosted link to your logo, as mentioned previously, but some email clients don’t automatically display these unless the recipient specifically requests it. Is anyone really going to be curious enough about your logo to download it specifically?

          • The other option is to add your logo image as a simple attachment, but do you really want all your emails to look like they have an attachment? How is your IT administrator going to feel about all those extra bytes flying around the network?

        • Each time a message is replied to, the sender’s email software takes the whole mail apart and rebuilds it into a new HTML structure. Your email may look great when it’s received, but by the time it’s been replied to a few times, it might look like the result of an explosion in a brand element factory.

  2. My Office 365 signature keeps getting added to the bottom of an email chain

• • 1. When you use an Office 365 Transport Rule, signatures will get attached to the bottom of an email chain automatically. Office 365 cannot recognize if the signature text already exists within a conversation, so will keep adding it to the latest email reply or forward. It also can’t ascertain where the signature should appear in the message, which would obviously be directly under the appropriate reply. So, if you send five replies to a recipient, five signatures will stack up at the bottom of the conversation.

    2. The only way around this is to set up an exception to your Transport Rule so that the signature is not appended to every message. This means you won’t get any reply signatures and your original email signature will still just end up at the bottom of the conversation. Either way, you’re not going to be able to get round this if you just use Office 365 Transport Rules.

• 3. Blank fields are appearing in some users’ contact details

• • 1. You will no doubt be using your Office 365 Directory or Azure AD to populate every user’s signature. However, it’s important to note that not all users may have the same contact details. Some may have mobile phone numbers while others don’t. The fax number might not be used by everyone. Some users might not have an internal extension number. The list goes on, but it means that certain contact details may end up blank in some signatures.

• 1. My signature isn’t working properly on mobile devices

     1. You only have to do a quick search online to see that this is a common problem that affects many businesses, especially now that so many users work away from their main offices.

     2. The main issue here is that many mobile devices send emails in a plain-text format, meaning that only plain-text signatures will be included. Like with email clients, HTML behaves very differently in something like iOS when compared to HTML on a website. This usually means that all HTML code gets stripped away, so a recipient will not see all of the great imagery you’ve created.

• • 1. You could ask your users to create their mobile signature themselves (this article shows you how to create a HTML iPhone email signature), but the likelihood is that you won’t be able to manage this effectively.

• 1. Users can’t see their signatures in Outlook when composing a message

     1. There is unfortunately no way around this. Signatures are added after an email is sent, almost like the message has been stamped. This means that you won’t be able to see the signature in your inbox.

     2. To ensure you don’t run the risk of your Office 365 signature not working, check out this article on what you can and can’t do in an Office 365 email signature.

     3. For other common email signature mistakes, check out our 17 Email Signature DOs and DON’Ts.

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