NA Inline Hockey Board Membership and Chairperson Descriptions:

The qualifications of the Board of Directors:

• Current membership in good standing

• Excellent leadership, organization, and communication skills

• A desire to work with parents and players in the promotion and development of a successful inline hockey program

• Ability to attend 75% or more of the scheduled monthly Board meetings

Responsibilities of Board of Directors Positions:

President

• Preside as a chair of NA Inline Hockey Board meetings

• Ensure that there are representatives at all PIRHL meetings

• Schedule all NA Inline Hockey Board meetings and secure location

• Communicate with NA Inline Hockey volunteer chairpersons and schedule them to report periodically at scheduled Board meetings

• Ensure that the NA Inline Hockey organization is operated within the established by-laws

• Assist with securing rink time for team practices/ working with Head Coach

• Oversee long range planning for NA Inline Hockey

• Work with Head Coach and Team Coaches on players’ issues – discipline and academics

• Coordinate fundraising efforts

• Attend all meetings scheduled by NAAD for Organization Presidents

• Designate members to attend additional area meetings that are relevant to NA Inline Hockey’s interests

• Additional duties as deemed necessary by the current Board

Vice-President for High School

• Assist Head Coach for the Varsity and high school program by interfacing with the NA Inline board

• Coordinate Unified Boosters Scholar Athlete participation with the UBO Representative.

• Coordinate Volunteers for Senior Night, including scheduling of Senior Night through PIRHL representative

• Assist with the recruitment of coaches and provide recommendations to the NA Inline board

• Ensure coaches have met all requirements of the PIRHL including coaching clinics and AAU Insurance, trainings, and clearances are up to date

• Ensure coaches communicate regularly with player families

• Serve as an aide to the President and preside in the absence of the President

• Serve as a liaison between the Board and the Coaching staff

• Additional duties as deemed necessary by the current Board

Vice-President for Middle School and Vice-President for Elementary School

• Assist with the recruitment of coaches and provide recommendations to the NA Inline board

• Ensure coaches have met all requirements of the PIRHL including coaching clinics and AAU Insurance and trainings

• Ensure coaches communicate regularly with player families

• Serve as an aide to the President and preside in the absence of the President

• Serve as a liaison between the Board and the Coaching staff

• Additional duties as deemed necessary by the current Board

VP Emeritus

• Assist with the recruitment

• Provides advice and leadership to the board regarding best practices and other matters to assist the board in governing.

• Assist Head Coach and VPs with player placement and preparing rosters

• Assist coaches with player/parent relations

• Assist coaches with skill assessments and practice plans

• Additional duties as deemed necessary by the Board

Secretary

• Record the minutes of all Board of Director and Parent meetings

• Provide complete meeting minutes via email to all Board members within one week of each meeting’s conclusion

• Provide a brief verbal accounting of the previous Board or Parent meeting at each Board meeting

• Have custody of the minutes, transcripts, correspondence and all other important records of the Association and provide a copy to any board member if needed

• Perform registrar duties for the association for evaluation registration and player commitment through FamilyID

• Update and maintain player rosters and a player database providing updated contact info to the Communication Manager and Web Master as needed

• Reconcile player registration payments with the Treasurer’s PayPal reports

• Work with the Head Coach and VPs to plan player evaluations

• Additional duties as deemed necessary by the current Board

Treasurer

• Maintain the NA Inline Hockey financial records and ensure that the Association is in compliance with standard accounting practices

• Collect funds and keep a full and accurate accounting of all funds, including monthly bank reconciliations

• Reconcile PayPal account with FamilyID registration payments

• Monitor the Pelly scholarship fund

• Disburse funds as authorized by the Board of Directors

• Ensure checks have the required two authorized signatures

• Present a financial report at each regular Board of Director and Parent meeting

• Prepare an annual financial report and proposed budget for the May/June Board of Directors meeting

• Prepare and file tax forms and returns if necessary, as required by the IRS or other governing agencies

• Additional duties as deemed necessary by the current Board

Member At Large

• Work with VPs and Coaches to verify that all required forms are completed and the AAU/Wells Fargo insurance is current for all players

• Keep player physician's release forms for all non V-1 players secure for the season then securely destroy them

• Ensure all players who need a concussion Impact test have one on file (grades 3,5,7,9,11 and any player new to the organization)

• Coordinate any additional Insurance Coverage deemed necessary by the board

• Work with the Head Coach and High School VP to ensure all seniors turn in their PIRHL $50 deposit fee by the deadline

• Maintain record of NA Inline coach certifications

• Additional duties as deemed necessary by the current Board

Webmaster

• Maintain and update the Association’s website

• Create, in conjunction with the Communication Manager, all TeamSnap and Facebook communications and ensure timely delivery to membership

• Work with all the North Allegheny Schools to promote NA Inline Hockey; website link, NATV coverage etc.

• Post Board meeting information and other important notices/information on the NA Inline website

• Oversee sale of advertising space on the website and assist with ad design

• Update and manage the NA Inline gmail account

• Inform the Board of ad traffic on the website

• Oversee recognition plaques for advertisers

• Additional duties as deemed necessary by the current Board

PIRHL Representative:

• Attend all PIRHL Meetings and other PIRHL Committees as necessary

• Coordinate AAU Membership for NA Inline Association

• Attend all Training sessions required by PIRHL, and obtain all Coaching Certifications

• Complete PIRHL Rosters and submit to league by deadlines along with League Fees

• Maintain communication with PIRHL about disciplinary items regarding NA Inline teams

• Maintain communication with PIRHL in reference to games schedules, event schedules, game cancellations, etc. and relay information to appropriate people.

• Coordinate dates for Coaches to attend PIRHL Coaches Clinics as required by league

• Additional duties as deemed necessary by the current Board

Communication Manager

• Handle all official Association correspondence in a timely manner

• Work in conjunction with the Web Master to communicate association info through TeamSnap, the website and Facebook.

• Work with individual NA schools to promote the organization through the Friday newsletter and school announcements

• Identify and secure other means within the NA community/townships to promote the organization

• Oversee placement of NA Inline Registration yard signs throughout prominent spots in the community from March 15 – April 15 each year.

• Additional duties as deemed necessary by the current Board

Non-Board Volunteer Positions

Equipment Manager

• Maintain the equipment inventory for all NA Inline teams

• Keep a full and accurate accounting of all NA Inline equipment

• Coordinate with coaching staff regarding supplies needed

• Provide Coaches supplies including pucks/medical kits, water bottles etc.- Collect and store for the following year

• Have all Goalie Equipment cleaned/serviced as necessary

• Additional duties as deemed necessary by the current Board

Photo Day Manager

• Schedule photo day for organization, coordinating with the North Allegheny Calendar to reduce conflicts

• Work with the Board to secure a photo day location

• Work with the Communication Manager and Webmaster to promote photo day information to the association

• Communicate with senior parents regarding senior plaques

• Provide NAAD with V1 senior photos for the senior plaques

• Order non-V1 seniors plaques through photographer

• Provide Yearbook staff at NASH, NAI, CMS, IMS, MMS with team photos, and individual photos as requested

Uniforms Manager

• Schedule uniform sizing dates, allowing time for orders to be placed & shipped

• Order all uniforms and maintain list of jersey #’s so that there are no duplicates

• Design/ order all new jersey’s and pants for the organization Elementary- Varsity

• Manage used jersey inventory

• Maintain a record of all Payments made for uniforms and forward itemized checks to treasurer

Clothing Manager

• Organize vendors for annual NA Inline clothing sale

• Have samples of clothing/ order forms available to the association

• Coordinate with Webmaster to link online clothing sale site to the NA Inline webpage

• Maintain record of all clothing sold/profit for the benefit of the Eric Pelly Scholarship fund

• Provide Treasurer with itemized checks

• Coordinate Clothing deliver by deadline

UBO Representative

• Attend all NASD UBO meetings

• Provide UBO with NA Inline overview

• Share NA Inline important dates/fund raising info to the UBO

• Provide UBO update reports to the NA Inline Board

High School Banquet Manager

• Secure banquet date/time/location

• Present banquet menu to Board for review

• Secure menu with vendor

• Set program agenda

• Work with Communication Manager and Webmaster to create and send “Save the Date” and banquet registration info

• Work with Middle/Elementary Banquet Manager to select player gift

• Create banquet program

Middle/Elementary School Banquet Manager

• Secure banquet date/time/location

• Present banquet menu to Board for review

• Secure menu with vendor

• Set program agenda

• Work with Communication Manager and Webmaster to create and send “Save the Date” and banquet registration info

• Work with High School Banquet Manager to select player gift

• Create banquet program

Pelly Scholarship Manager

• Work with Treasurer to ensure scholarship funds are available

• Work with Board on potential scholarship fundraising ideas

• Work with High School VP to promote scholarship and its requirements to seniors and receive applications by the deadline

• Convene a small scholarship application review committee

• Communicate with the Pelly family and invite them to the banquet to present the award

• Work with Treasurer to ensure scholarship award is available for presentation at the high school banquet

Contact Us: nainline@gmail.com

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