Bylaws and Documents

I.   Name:
The name of this group shall be the Maryland Independent College and University Association (MICUA) Library Directors Round Table.

II.   Mission Statement:
The MICUA Library Directors Round Table provides a forum where academic library directors share ideas and concerns and discuss issues and trends that impact the administration and delivery of library services. Founded in 1976, the Round Table encourages and seeks to facilitate cooperative ventures through joint purchasing, reciprocal borrowing, staff training, joint collection development and planning, and other activities. As the voice of library directors of independent colleges in Maryland, the Round Table represents and advocates for libraries at the state level and at MICUA. The Round Table fosters collegiality among its members as well as with other state and regional library organizations.

III. Purpose:
1. Influence planning for academic libraries in Maryland.
2. Exchange information on library policies and issues.
3. Promote cooperative ventures.
4. Represent the independent academic libraries at statewide meetings and to MICUA.
5. Foster collegiality and provide informal mentorship among the members.

IV. Members:
The library directors of MICUA institutions or their designees shall be ex officio members. Each member shall have one vote.

V. Officers:
1. Officers shall be a chairperson, a treasurer, and a recording secretary. There will be two-year terms commencing in July. The elections for the chairperson and recording secretary positions shall occur in alternating years. Elections will take place at the Spring meeting (March) of the year before start of term in July.
2. The Chairperson shall be the program planner and coordinator and shall preside at all meetings.
3. In the absence of the Chairperson, the treasurer shall fulfill the functions of the Chairperson.
4. The officers of the Round Table shall constitute its executive board, with power to transact business.

VI. Appointed Representatives:
Members of the Round Table shall:
1. Appoint four representatives, or Director designees, to the Maryland Digital Library (MDL) Management Group, for three-year terms, assuring that terms of appointment are staggered.

2. Appoint two representatives to the Congress of Academic Library Directors (CALD) Executive Board for a three-year term, assuring that terms of appointment are staggered.

3. Appoint a representative to the Maryland Library Consortium (MLC) for a three-year term.

4. Appoint a representative to the DLDS Maryland eContent Advisory Committee (MEAC) as needed.

VII. Meetings:
Meetings shall be at least four times a year during the months of September through June. Other sessions may be called by the executive board. A majority of the Round Table members present virtually or in person shall suffice as a quorum for the transaction of business.

VIII. Dues:
Annual dues shall be set by vote of the Round Table.

IX. Rules of Order:
The rules contained in Robert's Rules of Order shall govern the procedure of the Round Table in all cases where they apply.

X. Amendments:
These bylaws may be amended by a majority vote at any meeting at which a quorum is present virtually or in person. Amendments must have been previously submitted to the membership in writing at a regular meeting or by mail.

MICUA Libraries Reciprocal Borrowing Privileges Agreement

Library directors at selected MICUA libraries agree to extend reciprocal borrowing privileges to the students, faculty and staff of participating institutions, subject to local policies and restrictions. 

Each participating library will be responsible for lost book replacement charges incurred by its faculty, staff or students if they do not respond to recall requests, overdue notices, or other billing by participating libraries.  Any participating library may withdraw from the agreement at any time.

Members from participating libraries may be asked to show proof that they are patrons in good standing at their home institution (e.g. an ID that includes an expiration date, or a letter from the Library Director on library letterhead stating that member is a patron in good standing).

The following MICUA libraries have agreed to participate in this reciprocal borrowing agreement.


Library Director or Representative

Goucher College

Pam Flinton and Barbara Snead

Hood College*

Toby Peterson

Loyola University/College of Notre Dame MD*

Barbara Preece

Maryland Institute College of Art

Heather Slania

McDaniel College*

Jessame Ferguson

Mount St. Mary’s University*

Jessica Whitmore

St. John’s College

Catherine Dixon

Stevenson University*

Sue Bonsteel

Washington Adventist University*

Don Essex

Washington College*

Ruth Shoge


* Institutions that were on the original agreement dated February 18, 1997