Here are some tips to keep in mind while drafting a meeting cancellation letter:
Address it directly to the person with whom the meeting was scheduled.
Always mention the reason for cancellation of the meeting.
Do not forget to apologize for the cancellation.
Always suggest a suitable time to reschedule the meeting.
Make sure that you check your letter before sending it to ensure there are no mistakes.
From,
Joe Smith
Marketing Manager
Zenith Technologies
California
Date: April 19, 2022
To,
Mr. Anthony Brown
Manager
Diva Hardware
New York
Dear Mr. Anthony,
With regret, I am writing this letter in order to inform you that we will have to cancel the meeting that was scheduled for April 20th, 2022 at 10 am at our office. In this meeting, we were supposed to be discussing about your project that is coming up in California.
I am compelled to cancel this meeting as my flight that was scheduled for April 19th, 2022 at 9 pm from California to New York got cancelled because of bad weather conditions. Despite trying, I am unable to find any other flight before April 21th, 2022 due to the bad weather in New York for the next two days. We really apologize for cancelling the meeting due to the unforeseen circumstances. We can reschedule the same meeting for April 22th, 2022 at 10 am at our New York office as by then the disturbances due to weather will settle down.
Looking forward for your response.
Thanking in anticipation.
Sincerely,
Joe Smith
Marketing Manager
Zenith Technologies
California