Forms
Please see the CampMinder section of this website, and make sure you are able to log into CampMinder. All forms can be accessed through that system, and all paperwork needs to end up saved there.
We've brought over any relevant paperwork from 2023. If you don't see it in your account, then we don't have it and you should submit it.
LIST OF FORMS/REQUIRED PAPER WORK:
Choice Sign-up*
Drug and Alochol Policy*
Staff Travel Form*
Dietary Needs/Restrictions form*
Health History - Staff*
Age group preferences -- COUNSELORS ONLY*
Full Time Student?*
Contract
W4
Concussion Awareness Certificate
I9
Health Examination Form - Staff
Immunization Record (including Tetanus within the last 10 years)
Medical Release
Insurance Card
Seasonal Determination - TO BE POSTED LATER
*Online forms, submitted electronically. The others you’ll have to scan (or take a clear picture) and upload.
Please log into CampMinder. Click "Forms and Documents" to access the forms.
I think most forms are pretty clear and self-explanatory. A few notes:
W4 - Please fill out and upload to CampMinder. You are welcome to fill it out digitally. I found I couldn't put a signature on it that way, but don't worry about that. Just fill it out and upload it.
Full Time Student -- Just a quick form asking if you're a full time student, which has tax implications.
Concussion Awareness Training: Please complete this Concussion Awareness training. When you complete the course, you will be able to print a certificate. Upload that certificate to CampMinder. CHANGE FOR 2024: This now has to be newly done and submitted by any staff working with children EVERY year.
I9 Form: If you did not fill out an I9 form last summer, please fill one out now. You can download the I9 form from CampMinder. Please follow these instructions carefully:
You can either download it and fill it out by hand, or fill it out digitally.
Once you have the form, fill out Section 1 completely. Don't forget to sign and date this section (in the middle of the page).
For Section 2, you will need your identification documents. You should use a valid passport if you have one (List A). You can then leave the other lists blank. On List A, the issuing authority is the US Department of State.
If you don't have a passport, you will use BOTH a photo ID and social security card (List B and C). You can use a driver's license, non-driver state ID card, or a school ID card if it has a photo. If you are 17 and don't have one of these, you can use a school report card instead. On List B, the issuing authority is your state's DMV, or your school. On List C, the issuing authority is the US Social Security Administration.
At the bottom of the page you will see a section that begins with the word Certification. Leave this section blank - camp fills out this part.
When you are done, save the file as a PDF. Please don't use a jpg. Upload the file to CampMinder. If you have questions about how to fill out your I9, you can email Joanna at joannacampkinderland@gmail.com.
IDENTIFICATION: Please upload a copy of the IDs that you used to Camp Minder (these can be jpgs).
MEDICAL FORMS:
Medical Exam forms were brought over for 2023 staff from our old system. If you don't see it attached to your record, then we don't have it and you will have to submit a medical exam form this year.
Here is a form you can give you doctor:
Health Examination Form - Staff
The form is also available for download through CampMinder.
Please note: if your doctor has their own form, you do NOT have to use ours. Once you have a current form showing you've had an exam in the two years prior to your last day at camp, please upload it to CampMinder.
Immunization records have been brought over, but will be listed in CampMinder as incomplete if you are missing something. Here are the MA requirements (please note that tetanus vaccines must be given every 10 years):
Medical Release -
If you are UNDER 18 years old, you MUST have your parents sign this form; and then please upload it to CampMinder:
(Also available to download from CampMinder.)
If you are 18 or over, please fill out the electronic medical release form in CampMinder.
PLEASE KEEP COPIES OF EVERYTHING YOU SEND.
NO ONE MAY WORK AT CAMP WITHOUT CURRENT MEDICAL FORMS.
To see what forms you have submitted, and which you still owe, please log into CampMinder as outlined on the CampMinder page of this website.
If you submit a form, but it's incomplete for some reason, that will be indicated in CampMinder. This means that an immunization or medical exam is missing or out of date. We will let you know by email what is needed. Sometimes these have gone to spam - please add these addresses to your contact list or keep an eye on your spam folder.:
mikecampkinderland@gmail.com
joannacampkinderland@gmail.com
Thank you!
If you have any questions, please contact Mike Salop at mikecampkinderland@gmail.com, or call the camp office at
718-643-0771 ext 101.