JEROME MUSIC BOOSTERS, INC. BYLAWS – Ratified 12/17/2018
1. The purpose of Jerome Music Boosters, Inc. (aka Jerome Music Boosters) is to support the secondary music programs in the Jerome School District. The organization is organized exclusively for charitable and educational purposes under the section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.
2. Officers are elected or appointed at the May meeting annually, or as replacements are needed at other times through the year at regularly scheduled meetings.
3. Elected officers include:
- The moderator serves as the coordinator for meetings and as a central contact person for the chairpersons and membership. The moderator is in charge of keeping meetings running efficiently and on task.
- The treasurer is in charge of the financial business of the organization and reports on financial matters at each meeting.
- The secretary keeps the minutes from each meeting and provides a summary at the next meeting. Ideally, the minutes will be published on the Jerome Music Boosters' website.
- While not strictly elected officers, the band and choir directors serve as assistant moderators and conduits to the music programs.
4. Chairpersons for sub-activities of the organization will be selected from current boosters by the governing body as needs arise.
5. Meetings are generally scheduled for the third Monday of each month, starting at 7 p.m. in the high school band room. If conflicts arise in date, time, or location, the membership will ideally be notified of the new meeting information through email, text, the band website, and/or the Booster website.
6. Agendas for regularly scheduled meetings are ideally available in advance via the Booster website and will generally follow the following format: reports (minutes, treasurer, and directors), old business, new business, and good of the order. The elected officers will share the responsibility for assembling the agenda and distributing it to membership.
7. All checks written on the Boosters' account must have one of the following three signatures: treasurer, moderator, or secretary. Monies collected at events should ideally be counted via dual control by two non-related individuals at the end of the event, noted, and given to the treasurer as soon as possible.
8. Jerome Music Boosters, Inc. is a 501(c)(3) non-profit organization. All money raised must be used for the good of the music program, directly or indirectly. No member may receive a salary for his or her work for the Boosters, although any expenses incurred on behalf of the organization with permission of the organization should be reimbursed by the organization. This organization is required to file an IRS Form 990-N annually at the end of its fiscal year which runs June 1-May 31 and an Annual Report with the State of Idaho (sos.idaho.gov) by February 10 each year.
- Membership is granted to any adults with students in the school district music program or are at least eighteen years old and want to help, who paid the annual $20 dues for the year, and have the best interests of the students and the program at heart. Dues run from June 1 to May 31.
- All current members attending a meeting are eligible to vote on any issue. Students are welcome to attend meetings but are not eligible to vote. The band and choir directors serve in an advisory capacity and do not have a vote in financial decisions. A quorum of officers is necessary for a vote to be binding, although all members are eligible to vote. If needed, the elected leaders may make an official decision if it comes up before the next Boosters' meeting.
- Chaperones must be at least 25 years old, have current membership status, be active working members (minimum of three projects per year), attend at least three recent Boosters' meetings, and have a paid in full account balance.
- In order to ride on a bus, a non-band/non-choir member must have chaperone status. In case of limited bus seating capacity, priority will be given to the most active members. A sign-up list may be available prior to each event. If room on the bus, junior members (18-24) may ride and help at the discretion of the director and/or officers. Chaperones' children may ride only if given pre-approval from the director and/or officers and if their parent/guardian is riding also.
10. Monies raised by the Booster organization are to be distributed as:
- First, pay off any incurred or necessary expense.
- Second, 10% of net earnings are applied to ongoing operating expenditures.
- Third, remaining balance of net earnings are distributed to pay for student programs and activities.
11. Scholarships to Booster-approved educational music events may be requested by current JMS or JHS music students during any Booster meeting. Request will be reviewed and voted on by the Booster organization.
12. The bylaws may be amended if a need arises during the year. The amendment will ideally be presented at a Boosters' meeting.
13. Upon dissolution of Jerome Music Boosters, Inc., the assets shall be distributed to the Jerome School District secondary music programs exclusively for section 501(c)(3) exempt purposes.
Jerome Music Boosters Officers (Nov. 2018):
Moderator – Angela Chojnacky
Treasurer – Gordon Kealaiki
Secretary – Cari Heuer
JHS & JMS Band Director – Hiroshi Fukuoka
JHS Choir Director - Amanda Hall
JMS Choir Director – Darren Olsen