Independent Rambling Club (hereafter ‘IRC’) treats your privacy rights seriously. This privacy policy sets out how we will deal with your ‘personal information’, that is, information that could identify, or is related to the identity of, an individual.
When you express an interest in becoming a member of the IRC you will be asked to provide certain information. This includes:
· Name.
· Home address.
· Email address.
· Telephone number.
All the information collected is obtained directly from you. This is usually at the point of your initial registration. The information will be collected via membership forms. At the point that you provide your personal information for membership purposes, we will also request that you provide consent for us to store and use your data. Your consent is required in order to ensure our compliance with data protection legislation.
We use your personal information:
· To provide our IRC activities and services to you.
· For administration, planning and management of our IRC.
· To communicate with you about our activities and walks
· To monitor, develop and improve the provision of our IRC activities and walks.
. To send you messages by email and post to advise you of IRC activities and walks
We may disclose information about you, including your personal information:
· Internally - to committee members – as required to facilitate your participation in our IRC activities.
· Externally – where with your consent for products or services such as direct e-mailing of walk Programmes. Where such systems are used, the committee has scrutinised the Terms and Conditions of each supplier and judged that their digital and physical systems and procedures are secure.
· If we have a statutory duty to disclose it for other legal and regulatory reasons.
Where we need to share your information outside of the IRC we will seek your permission and inform you as to who the information will be shared with and for what purpose.
We need to keep your information so that we can provide our services to you. In most instances information about your membership will not be stored for longer than 12 months. The exceptions to this are instances where there may be legal or insurance circumstances that require information to be held for longer whilst this is investigated or resolved. Where this is the case then the members will be informed as to how long the information will be held for and when it is deleted.
To ensure the information we hold is accurate and up to date, members need to inform the IRC as to any changes to their personal information. You can do this by contacting the membership secretary at any time:
Email: johnrmartin@btinternet.com
On an annual basis you will have the opportunity to update your information, as required, via the membership renewal form. Should you wish to view the information that the IRC holds on you, you can make this request by contacting the membership secretary – as detailed above. There may be certain circumstances where we are not able to comply with this request. This would include where the information may contain references to another individuals or for legal, investigative or security reasons. Otherwise we will usually respond within 14 days of the request being made.
We have in place a range of security safeguards to protect your personal information against loss or theft, as well as unauthorised access, disclosure, copying, use, or modification.
Your membership information is held on a spreadsheet membership management system and accessed by the membership secretary only.
If you have any queries about this policy, need it in an alternative format, or have any complaints about our privacy practices, please contact us:
Email: johnrmartin@btinternet.com
Web Links
We provide links to other websites, for information purposes only. We are not responsible for the content of any other websites or pages linking to or from our website. We have not verified the content of any such websites and links to other websites do not imply any endorsement of the material on those websites. If you choose to follow links to other websites you do so at your own risk. We accept no liability for any statements, information, products or services that are published on or are accessible through any websites owned or operated by third parties.
This policy is available on our website: https://sites.google.com/site/independentramblinglondon/. This policy may change from time to time. If we make any material changes we will make members aware of this via the quarterly Walk Programmes.