Meeting-room management -MRM
MRM is user friendly software, suitable especially for hotels, congress centers and organizations, which in their line of business encompass management of various types of meetings/events while at the same time they have to schedule corresponding instruments and services. MRM guarantees precision, order and discipline. While allowing secure and fast online management, it improves efficiency of your organization by optimizing its time and other resources. It automates the work process, limits costs, minimizes the use of paper, and gives you instant access to constantly updated schedule and availability - anywhere and anytime. It is user friendly - no training is necessary in order to use its functionalities.
SOFTWARE CONSISTS OF INDEPENDENT MODULES. A USER OR AN ORGANIZATION HAS AN OPTION TO SELECT WHICH MODULES TO USE REGARDING TO ITS PERSONAL REQUIREMENTS.
MRM > modules:
NEWS – This module is used for internal communication management. News can be of different types, allowing fast search for desired information.
OFFERS – this module is used by a user to prepare a possible meeting and to select suitable external suppliers of various services. This module offers a sort of pre-evaluation as it gives to user calculations for alternative supplier selections.
MEETINGS – This is the main module of meeting management. It presents the starting point where user creates new meetings/events and reserves equipment and services. One of its important functionalities allows user to create a mailing list which is used to send invitations and notifications to partners and clients. This module also encapsulates cost management for external meetings. Another functionality of this module, meeting summary, is used to recap all the meeting details.
MONTHLY MEETINGS – module functions as a monthly calendar. The calendar displays all meetings in the selected month together with basic meeting information, which is useful to inform about oncoming meetings. An extended functionality is its suitability for publication on a web site, aimed to improve internal and external communication.
AVAILABILITY – module displays meeting-room availability. This view can be filtered by location and/or time period. As well as the MEETING module, it presents the starting point where user creates new meeting events and reserves equipment and services.
MEETING TEMPLATES – module is used to create templates for frequent meeting types, where service and instrument requirements are predefined.
ACTIVITIES – module allows user to manage his/her personal activities, tasks and responsibilities. Process of event approval and availability confirmation is fast and reliable, thanks to simple and clear visualization of the elementary information. The notification of approval and confirmation is automated.
REPORTS – module offers information just about anything you can think of. There are standard reports and personalized ones. Various reports and data elaboration allow user to evaluate the events and to control costs, while at the same time present a useful source of information and support for definition of milestones and indicators important to event management.
Technology:
Development tools: Microsoft Visual Studio .NET 2003
Technology: ASP.NET, ADO.NET
Database: SQL Server 2000