Constitution

Home Counties Indoor Bowling Association

Constitution and Rules

(1) Title

The Association shall be called the Home Counties Indoor Bowling

Association and shall be affiliated to the EIBA.

(2) Objectives

The primary objectives of the Association shall be :-

(a) To promote and foster the game of bowls as played indoors by males

in the constituent Counties.

(b) To hold Association games and competitions as the Executive consider

appropriate.

(c) To arbitrate in the event of dispute between member Counties.

(3) Membership

(a) Membership of the Association shall be open to County Indoor Bowling

Associations which are affiliated to the EIBA.

(b) Application for affiliation shall be made to the Honorary Secretary and

accompanied by a list of office bearers.

(c) A yearly subscription at the rate fixed at the Annual General Meeting

shall be paid not later than 31st October in each year.

(d) Any County failing to pay the annual subscription shall forfeit all the

rights and privileges of membership until such arrears have been settled.

(4) Administration

(a) The affairs of the Association shall be conducted by an Executive

consisting of the President, the Honorary Secretary, the Honorary

Treasurer, the Vice President, the immediate Past President (hereafter

called the Officers) and three (3) Delegates from each member County.

In addition to dealing with all matters in connection with the product of

the business of the Association the Executive Committee shall deal with

such matters as delegated to it by the Annual General Meeting.

(b) The Executive will meet when circumstances demand.

(c) The Annual General Meeting will be held during the last weekend of

September each year.

(d) The Honorary Secretary shall give not less than fourteen (14) days notice

of all meetings.

(e) Notices of motion shall be submitted to the Honorary Secretary not

later than twenty eight (28) days before the date of the Annual

General Meeting.

(f) The Executive may appoint Sub-Committees and authorities to deal with

special matters and shall be empowered to fill any vacancies which may

occur among the officers.

(g) The Executive has authority to make Life Members of the Association.

The Association shall nominate the retiring President an Honorary

Life Member at the Annual General Meeting.

(h) The Honorary Treasurer shall present a financial statement of the

receipts and payments to the Honorary Secretary of each County

fourteen (14) days prior to the Annual General Meeting. The Financial

year to end on 30th June.

(i) The financial statement is to be checked and confirmed at the Annual

General Meeting. The individual responsible for carrying out these

checks shall not be a member of the Executive.

(5) Meetings

(a) In addition to other relevant business the Annual General Meeting shall

receive reports from the retiring Officers and elect Officers for the

ensuing year.

(b) Nominations for the office of Vice President shall be accepted in the

order as agreed by the Executive.

(c) The President, or in his absence, the Chairman of the meeting shall

have a casting vote in addition to his own vote.

(d) Six voting members shall form a quorum.

(6) Committees

An emergency Committee consisting of the President, Vice President, Honorary

Secretary and Honorary Treasurer shall deal with urgent matters arising

between meetings of the Executive and report back to the next meeting of the

Executive on any action taken.

(7) The Executive in Appeal

The Executive shall be empowered to adjudicate upon disputes referred to it

arising between affiliated Counties as to the meaning or interpretation of the rules

and regulations or any other matter of practice, policy or complaint which is within

its jurisdiction. The subject of reference or appeal must be stated in writing to the

Honorary Secretary who shall summon an Executive meeting to discuss it, or postpone its consideration until the next ordinary meeting of the Executive.

Parties shall be heard on each side and the decision of the Executive shall be final.

(8) Alteration of rules

Alteration of or addition to any of the foregoing rules shall be made only at the

Annual General Meeting or at a Special General Meeting convened for the purpose.

Written notice of the terms of such alterations or additions must be submitted by

the Executive Committee or affiliated Counties of the Association twenty eight (28) days prior to the meeting.