GWAVA Minutes Archive

G.W.A.V.A. Minutes Archive

Minutes from November 19, 2015

• Benjamin Goldberg - Williamsburg Regional Library
• Elizabeth Miller - College of William and Mary, Office of Community Engagement
• James Ivy - Old Towne Medical and Dental Center
• Debra M. Podish - Williamsburg Hospice House and Support Care
• Victoria Canady - Colonial CASA
• Katy Rodgers - Child Development Resources
• Julie Cullifer - One Child Center for Autism
• Brendan Kelly (remotely) - Verified Volunteers

The Greater Williamsburg Association for Volunteer Administration (G.W.A.V.A.) members recently met at the Williamsburg Library (515 Scotland Street). Williamsburg Regional Library Development Officer/Volunteer Coordinator Benjamin Goldberg hosted the meeting. The purpose of the meeting was to learn about the products and services provided by Verified Volunteers. Brendan Kelly of Verified Volunteers provided a virtual tour of their products and services. The company provides background checks using the latest technology and best practice techniques. Verified Volunteers allows organizations to invite volunteers to submit information for a background check. The organization determines how in-depth the background check should be and decides how to cover the cost of a background check (can be paid for by the organization, the volunteer, or a combination).

Verified Volunteers has national and local clients. The cost for background check is based on volume. The more volunteers checked, the lower the cost per background check. Verified Volunteers wants ot build a community of pre-vetted volunteers. Once a background check is submitted a volunteer can share it with multiple organizations. Background checks will be updated monthly for free for the first year.

Minutes from June 4, 2015

• Debra Hardin - Sentara Regional Medical Center
• Benjamin Goldberg - Williamsburg Regional Library
• Janet Gonzalez -Peninsula Agency on Aging
• Charvalla West - Avalon
• Elizabeth Miller - College of William and Mary
• Kim Spencer - Lackey Free Clinic
• Angie Simms - James City County Parks and Recreation
• Debra M. Podish - Hospice House of Williamsburg

The Greater Williamsburg Association for Volunteer Administration (G.W.A.V.A.) members recently met at the Mid-County Park (a.ka. Kidsburg). Parks and Recreation Volunteer Coordinator Angie Sims hosted the meeting. G.W.A.V.A. President Elizabeth Miller asked people around the table to introduce themselves, share a recently experienced professional growth opportunity and a lesson learned from it. Participants shared numerous experiences. Common lessons learned include asking for help from others, recognizing when to rely on the expertise of others, and the value of volunteers to every organization.

Meeting attendees discussed possible fall meeting topics. Of interest were:

• A tele-presentation from a representative of VolunteerVerify about their services.
• A workshop on volunteer appreciations tactics and strategies.
• Discussion about volunteer management database programs (e.g. Volunteerspot).

Announcements:

• G.W.A.V.A. grants are now available on a rolling application basis. See more about G.W.A.V.A. grants here.
• Williamsburg PAA 6th annual Employment Event, geared toward senior citizens will be held Thursday June 25,2015, noon to 3:00 p.m., Historic Triangle Community Services Center, 312 Waller Mill Road, Williamsburg .
• The Williams and Mary Office of Community Engagement will have its volunteer fair on September 9 and a community breakfast in October.
• The Sentara Auxiliary is having a fundraiser in October. Details will be forthcoming.
• Sentara has opened a six bed Pediatric Treatment Center and expanded its CARES program.
• Lackey Free Clinic will hold its annual fundraiser luncheon in October.

The next G.W.A.V.A. meeting will be in September 2015. Details to be announced toward the end of the summer. Have a great summer!

Minutes from November 20, 2014

• Debra Hardin - Sentara Regional Medical Center
• Carrie Karnes - Riverside Doctors Hospital
• Benjamin Goldberg - Williamsburg Regional Library
• Janet Gonzalez - Senrios Services Coalition
• Charvalla West - Avalon
• Elizabeth Miller - College of William and Mary
• Bette Faye Poythress-King - The Arc of Greater Williamsburg
• Kim Spencer - Lackey Free Clinic
• Bill Mann - Olde Towne Medical Center
• Jim Ivey - Olde Towne Medical Center

Greater Williamsburg Association for Volunteer Administration (G.W.A.V.A.) members recently met at the Olde Towne Medical & Dental Center (OTMDC). Executive Director Bill Mann provided an overview of services and accomplishments. Jim Ivey provided a tour of OTMDC.

Founded in 1993, Olde Towne's mission is to assure access to quality and wellness care to the residents and workforce of the greater Williamsburg community. Last fiscal year OTMDC saw over 19,000 patients. 71% of the patients are uninsured. They just completed a facilities renovation that added waiting room space, additional examination rooms, and revamped administrative spaces. OTMDC offers numerous specialty clinics with the goal of meeting patients on their terms so they can get to appointments. Last year OTMDC received nearly 5300 donated volunteer hours from community volunteers, students, dentists, nurses, physicians and others. Patients are taken on a sliding pay scale and must register with OTMDC prior to being seen. Volunteer submit their application on-line and contact Jim Ivey directly. They ask volunteers for a minimum of four hours, one day per week. OTMDC does events such as the Give Kids A Smile Day and attending health fairs.Following the presentation and before the tour, G.W.A.V.A. members shared announcements:Announcements:

Debi noted:

• G.W.A.V.A. membership renewals are requested from all members before January 31, 2015. The membership form can be found here.
• The Executive Committee is seeking a President-elect for 2015. Inquiries can be made to gwava.email@gmail.com or any Executive Committee member.
• G.W.A.V.A. grants are now available on a rolling application basis. See more about G.W.A.V.A. grants here.
• The Sentara Auxiliary is having a fundraiser on December 3 at the New Town Art Gallery 6-8 p.m.
• The ARC is holding a benefit concert at the Williamsburg Library Theatre the afternoon of December 7
• Avalon's "Light up the Night starts on December 1, with a grand lighting ceremony on December 6 at the New Town Art Gallery.
• The Senior Center will be reopening as the Lounge under the guidance of James City County Parks and Recreation.

GWAVA members are invited to participate in the December 4, 1014 annual Kings Arms Tavern luncheon. Lunch is at 11:30. Cost is $10 per attendee. RSVP and payment are required in advance.

Minutes from September 24, 2014

• Debra Hardin - Sentara Regional Medical Center
• Benjamin Goldberg - Williamsburg Regional Library
• Ashley Smith-Ragans - Dream Catchers
• Terry Jacoby - Dream Catchers
• Nancy Pascall - Dream Catchers
• Charvalla West - Avalon
• Bridget Casey - Avalon
• Elizabeth Miller - College of William and Mary
• Bette Faye Poythress-King - The Arc of Greater Williamsburg
• Jim Ivey - Olde Towne Medical Center

Greater Williamsburg Association for Volunteer Administration (G.W.A.V.A.) members recently met an the Dream Catchers at the Cori Sikich Therapeutic Riding Center. Dream Catchers staff provided a tour of the facility, a live demonstration, and a presentation on making the most of a fund raising event.

Dream Catchers at the Cori Sikich Therapeutic Riding Center in Virginia is a PATH International premier accredited center serving Williamsburg, the greater Hampton Roads and Richmond areas.

Each year, Dream Catchers provides more than 4,000 therapeutic riding lessons to help children and adults with special needs reach their potential and make their dreams come true. The facility has more than 20 horses, indoor riding facilities, and offers about 130 weekly riding sessions. Volunteers give about 13,000 each year to the programs.

Terry Jacoby provided a presentation on event fund raising. Dream Catchers has two primary event fund raisers that require tremendous volunteer support, but also provide friend and fund raising advantages. Terry recommended keeping details in order, training volunteers, providing volunteers with a good understanding of what is expected of them, and making events fun for volunteers and guests. She advocates working collaboratively with other nonprofit organization, promoting your cause through media on a regular basis (in a fun way), and branding all your events and publicity.The next G.W.A.V.A. meeting is scheduled for October 23 at Avalon. This will be a lunch meeting (attendees will pay for their own lunch, but it will be delivered to Avalon). RSVPs will be required. Following the presentation Debi Hardin again thanked the Dream Catchers for hosting and leading the meeting. G.W.A.V.A. members introduced themselves and shared announcements for the benefit of the group.

Announcements:

October 17, 4 to 6:30 p.m. A Physician’s Panel speaking on “A Bump in the Road” Focus on Breast Cancer. Sentara Women’s Health Initiatves, Autumn Wine and Cheese Membership Meeting.

October 18, 8:00 a.m. to noon. Sentara Auxiliary Woman's Health Expo. Sentara Williamsburg Regional Medical Center 1st Floor Conference Rooms.

October 25 is the William and Mary Make a Difference Day. Also the William and Mary Office of Community Engagement offers student grants to support their volunteer projects.

November 9 Dream Catchers will have their Cowboys Uncorked at the Williamsburg Winery event. 5 to 8p.m. Tickets $50 each.

The next meeting will be at the G.W.A.V.A. gathering will be October 23. Watch the G.W.A.V.A. calendar for details.

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Minutes for June 4, 2014 Meeting

• Debra Hardin - Sentara Regional Medical Center
• Benjamin Goldberg - Williamsburg Regional Library
• Andy Switzer - Williamsburg Landing
• Ashley Smith-Ragans - Deam Catchers
• Kim Spencer - Lackey Free Clinic
• Charvalla West - Avalon
• Bridget Casey - Avalon
• Melody Porter - College of William and Mary
• Janet Gonzalez - Senior Services Coalition
• Katie Reid - The Arc of Greater Williamsburg
• Jennifer Stout - The Arc of Greater Williamsburg
• Bette Faye Poythress-King - The Arc of Greater Williamsburg

Greater Williamsburg Association for Volunteer Administration (G.W.A.V.A.) members recently met in the William A. Doig Health Club & Spa at the Williamsburg Landing. Members were treated to an excellent review of activities, goals, and accomplishments of the Arc of Greater Williamsburg presented by Arc Executive Director Jennifer Stout. Stout and her staff provided details about the programs and services they share with clients to improve the quality of life for people with intellectual and developmental disabilities, including programs related to art, adapted wellness, self-advocacy, and quality of life.

• Benjamin Goldberg Williamsburg Regional Library
• Janet Gonzalez Senior Services Coalition
• Melody Porter College of William and Mary
• Bettie Faye Poythress-King The Arc of Greater Williamsburg
• Kay Allen Rita Welsh Adult Literacy Program
• Carol Schenk James City County
• Linda Nestor Olde Towne Medical Center
• Linda Osborn Hospice House & Support Care of Williamsburg
• Ginger Bryan Colonial Williamsburg Foundation
• Margaret Cullivan Sentara Williamsburg Medical Center
• Carolyn Dough Heartland Hospice
• Pat Wilkinson RIDES - Senior Center
• Roshan Patel Vista Volunteer - College of William and Mary
• Allison Anoll Vista Volunteer - College of William and Mary
• Andrew Runyan Vista Volunteer - College of William and Mary
• Kyra Cook Historic Triangle Collaborative

• Benjamin Goldberg Williamsburg Regional Library
• Janet Gonzalez Senior Services Coalition
• Melody Porter Office of Student Volunteer Services, William and Mary
• Deb Elliott Eastern State Hospital
• Pam McGregor The Arc of Greater Williamsburg
• Terry Wagner York County Juvenile Services Division
• Brian McCoy York County Juvenile Services Division
• Joan Peterson Rita Welsh Adult Literacy Program
• Vicki Sprigg James City County Parks and Recreation

The meeting took place in the Patricia Schell Memorial Meeting Room at the Williamsburg Library.

The meeting began with an introduction and welcome from Melody Porter. Attendees introduced themselves and offered their thoughts on a document titled "Seven steps to achieve effective volunteer support." The steps listed are:

1. Define why you need volunteers
2. Design valuable volunteer opportunities
3. Recruit carefully
4. Screen, interview and place cautiously
5. Bring them on board with training
6. Recognize. Recognize. Recognize.
7. Follow-up effectively

After some discussion on the importance of all of these steps, Melody reminded members that the deadline for G.W.A.V.A. Professional Development and Program grants is May 31.

Melody also reported that the Professional Development Workshop in March was a success, with Lou Gomez, of the Growth Coach, speaking to Workshop attendees about strategic planning their professional and personal lives. Melody submitted a Letter to the Editor during April's National Volunteer Week to highlight G.W.A.V.A. and volunteers. The G.W.A.V.A. treasury remains stable.

Pam McGregor started her presentation by noting that people are aware of CDR and Special Education in the community. They work with individuals with intellectual or physical disabilities from birth through high school. However, after high school they cannot provide assistance.

The Arc of Greater Williamsburg has been serving adults with intellectual and developmental disabilities for more than 30 years. Today the Arc offers clients Self-Advocacy (education), Adapted Wellness (fitness) and Quality of Life (social/recreational) programs. The Arc conducts more than 10 activities each month. In 2008 they offered 14,000 hours of respite to families through 3400 activities. Programs include math education, life skills training, yoga, aerobics, arts and crafts, dances, movies, games, basketball clinics, and more. The Arc enjoys collaborations with the Muscarelle Museum, Kiwanis Club, and has an especially close relationship with William and Mary students who volunteer at the Arc. Other supporters include churches, hish schools, YMCA, and the library.

Following Pam's presentation she noted that the Arc will partner with several restaurants during the summer as a fundraiser.

It was also announced that the Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services will be renamed the Department of Behavior Health Developmental Services. The Office of Student Volunteer Services at the College of William and Mary will soon merge with another area and be known as the Office of Community Engagement and Scholarship.

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Minutes for February 26, 2009 Meeting

• Benjamin Goldberg Williamsburg Regional Library
• Lynda Nestor Olde Towne Medical Center
• Janet Gonzalez Senior Services Coalition
• Carolyn Dough Heartland Hospice
• Melody Porter Office of Student Volunteer Services, William and Mary
• Debra Hardin Sentara
• Shorrol Pitt RIDES/HTSC
• Deb Elliott Eastern State Hospital
• Brandie Weiler Housing Partnership, Inc.
• Carol Schenk James City County - HR
• Thomas Little James City County - Social Services

The meeting took place in the Board Room of Building C at the Mounts Bay James City County Government Complex.

The meeting began with an introduction and welcome from Melody Porter. Attendees introduced themselves and offered ways their agencies might collaborate with other G.W.A.V.A. members and the entire community.

G.W.A.V.A. Treasurer Brandie Weiler provided a brief report on G.W.A.V.A. resources. In response to a question about how funds are used Melody noted they primarily support membership activities which include the December luncheon, the Professional Development Workshop, supplies, and annual membership scholarships.

Thomas Little, Chief of Eligibility with James City County Social Services provided an excellent overview of available assistance programs, eligibility requirements, how he sees the economic climate impacting services offered, and how G.W.A.V.A. members might be able to help. Some highlights include:

Programs Administered by James City County Social Services for eligible James City County residents (all programs are locally administered).

Temporary Assistance for Needy Families (TANF) provides temporary cash assistance to eligible needy families with children.

The Energy Assistance Program assists low-income households in meeting immediate home energy needs.

The Supplemental Nutrition Assistance Program (formerly Food Stamps) provides benefits to low-income households to purchase nutritional food items from United States Department of Agriculture Food and Nutrition Services authorized retailers

The Medicaid Program, established under Title XIX of the federal Social Security Act, enables states to provide medical assistance to public assistance recipients and other low-income individuals and families who require medical care.

Mr. Little explained there has been an increase of approximately 35% in program assistance since January 2008. In general applications have continued to rise over the last four years.

He noted the Food Assistance Network is a local network of churches, nonprofit social service agencies, and schools that work to educate the community about assistance programs that are available.

Mr. Little share the web site vafood.org as an on-line resource for submitting an application for all assistance programs and as well as documents that outline the programs and printable applications.

• Benefit Summary PDF
• Eligibility Screening PDF
• Assistance Application PDF

Following Mr. Little's presentation G.W.A.V.A. members discussed the assistance programs with Mr. Little.

At the end of the meeting Melody reminded members to about the upcoming Professional Development Workshop on March 27, 2009. Workshop information is available on the G.W.A.V.A. web site here.

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Minutes for November 6, 2008 Meeting

* Benjamin Goldberg Williamsburg Regional Library

* Carmen Blair Avalon

* Lynda Nestor Olde Towne Medical Center

* Ginger Bryan Colonial Williamsburg Foundation

* Janet Gonzalez Senior Services Coalition

* Carolyn Dough Heartland Hospice

* Kristy Wyngaarden Jamestown Yorktown Foundation

* Teri Duesberry Jamestown Yorktown Foundation

* Elaine Cannon Jamestown Yorktown Foundation

* Melody Porter Office of Student Volunteer Services, William and Mary

* Debi Hardin Sentara

* Margaret Cullivan Sentara

* Don West Sentara

* Jaime Sanderson Sentara

* Rene Brown Sentara

The meeting took place in the Williamsburg Room on the Campus of Sentara Williamsburg Regional Medical Center.

The meeting began with an introduction and welcome from Benjamin Goldberg.

Margaret Cullivan announced that SWRMC will be running a mock emergency program on December 5. Volunteers to assist with this drill should contact Debi Hardin.

Speakers Don West Director of Support Operations and Jaime Sanderson, Director Of Education reviewed the hospital's disaster preparedness plan. The plan includes consideration related to communication, resources and assets, safety and security, staff responsibilities, clinical activities, and utilities. Each of these six areas have been thoroughly reviewed and procedures put into place to ensure everything will be operational should an emergency occur. There are back up procedures and resources in place to allow the hospital to maintain a safe, healthy and secure campus in the case of a natural or manmade disaster.

Rene Brown, Planetree Health Resource Center Librarian, also presented a brief overview of the Planetree consumer health library located in Sentara. Resources are intended for patients and families, as well as medical professionals. The library is open 24/7. The Planetree volunteer helps stock library satellite areas located throughout the hospital and maintains the book display.

Benjamin Goldberg thanked hospital staff for their presentations and hospitality.

Announcements from the group:

Nominations for G.W.A.V.A. Executive Committee Officers should be given to Executive Committee members for consideration.

Professional Development Workshop ideas can be forwarded to Executive Committee members.

The next regular meeting is scheduled for Thursday, December 11, 2008 at the Kings Arms Tavern, Colonial Williamsburg. This will be the annual luncheon. RSVP and $10s are required by December 1 to attend.

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Minutes for June 5, 2008 Meeting

* Benjamin Goldberg Williamsburg Regional Library

* Linda Lockwood Child and Family Connections

* Carmen Blair Avalon

* Deborah Elliott Eastern State Hospital

* Zena Myall United Way

* Brandi Weiler Housing Partnerships

* Lynda Nestor Olde Towne Medical Center

* George Spellman Eastern State Hospital

* Melissa Evans Eastern State Hospital

* Loren Meers Eastern State Hospital

The meeting took place in the Hancock Geriatric Treatment Center on the campus of Eastern State Hospital.

The meeting began with an introduction and welcome from Deborah Elliott, Volunteer Coordinator at Eastern State Hospital.

Brandie Weiler, Treasurer, reported the treasury is sound with approximately $4,000 in the account. At the suggestion of a G.W.A.V.A. member, the executive committee will begin exploring ways to use these funds to benefit the membership and community.

Brandie Weiler and Zena Myall briefly discussed their experiences at the 2008 Virginia Conference on Volunteerism and Community Service held in Virginia Beach. G.W.A.V.A. provided both partial scholarships to attend the conference this past April. Zena and Brandie agreed the conference was not as informative about Americorp volunteers as they thought it would be (recommended web site www.cns.gov). They especially appreciated a presentation on "The Fine Art of Supervising Volunteers" and the presentation of the Governor’s 2008 Volunteer Award for nonprofit group to the 2007 Jamestown Volunteer Sub-committee.

Next, Melissa Evans gave a presentation on the priority of recovery from mental illness. She emphasized that an important part of this process is support from the community and that patients truly wish to be valued and have meaning in their lives. Melissa discussed principles of recovery, empowering language, Wellness Recovery Action Plans, and recovery in general.

President Goldberg thanked Eastern State staff for their presentation and hospitality.

Announcements from the group:

George Spellman mentioned planning activities by local health agencies to create a master plan for the community.

Brandie Weiler promoted the PIPE fund raiser of June 7 called Paella Cookoff & Sangria Party sponsored by LaTienda.com Also HPI is piloting a youth program this summer from June 25 through July for volunteers from 14 to 19 years of age.

Lynda Nester promoted the OTMC back to school physicals June 26.

Deborah Elliott promoted the ESH yard sale on June 13th from 9 a.m. to 3 p.m. to benefit the Pet therapy program. She also praised the Jamestown High School volunteer Step Program.

The next regular monthly meeting is scheduled for Thursday, September 25, 2008 at Colonial Williamsburg. Featured speakers will be from Colonial Williamsburg and Leave a Legacy.

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Minutes for February 28, 2008 Meeting

* Benjamin Goldberg Williamsburg Regional Library

* Nancy Fazzone Rita Welsh

* Carmen Blair Avalon

* Teri Duesbery Jamestown Yorktown Foundation

* Deborah Elliott Eastern State Hospital

* Carol Schenk James City County Government

* Janet Gonzalez Member, at Large

* Zena Myall United Way

* Brandi Weiler Housing Partnerships

The meeting took place at The James City County Government Complex, Building C. The meeting began with introductions from the attendees.

President Goldberg read a resolution for out-going president Carol Schenk and presented her with a gift certificate to Olive Garden, since she missed the installation meeting there. Brandie Weiler, Treasurer, reported the treasury is sound with approximately $3000 in the account.

Joe Burkart was the guest speaker from VolunteerWilliamsburg.org. VolunteerWilliamsburg.org is a newly formed referral source for non-profit agencies that links talented citizens in the area with the needs of non-profit agencies. The Williamsburg Chamber of Commerce is supporting this effort and hopes that the focus on professional volunteers for short-term skilled volunteer opportunities will not only assist the non-profit agencies in the area, but also the new resident who has moved into this area and looking for opportunities to give back to their community. Primarily, VolunteerWilliamsburg.org is recruiting from the retired population and will launch their web-site in mid-April.

President Goldberg thanked Mr. Burkart for his presentation and presented him with a memento of the organization’s appreciation for speaking at the meeting.

Announcements from the group:

Carol Schenk and others indicated they had been contacted by Wake Forest Gospel Choir who will be in the area on March 12 and were looking for ways they could volunteer in the community. Both Brandie Weiler, Housing Partnerships, and Zena Myall indicated they also had been contacted by the choir.

G.W.A.V.A. has a meeting planned for Thursday, March 27, 2008 at the James City County Library. The guest speak will discuss large scale volunteer coordination.

The next regular monthly meeting is scheduled for Thursday, May 29, 2008 at Eastern State Hospital. Featured speakers will be from Leave a Legacy and Eastern State Hospital.

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Minutes for January 31, 2008 Meeting

* Debra Hardin Sentara Community Medical Center

* Linda Osborn Hospice House and Support Care of Williamsburg

* Linda Lockwood Child and Family Connection

* Deborah Elliott Eastern State Hospital

* George Spellman Eastern State Hospital

* Teri Duesbery Jamestown Yorktown Foundation

* Pam Pettengel Jamestown Yorktown Foundation

* Lauren Grainger College of William and Mary

* Patricia Toney Colonial CASA

* Brandie Weiler Housing Partnership, Inc.

* Benjamin Goldberg Williamsburg Regional Library

The Officer Installation meeting took place at the Olive Garden Restaurant on Richmond Road. The meeting began with introductions from the attendees.

Because outgoing G.W.A.V.A. President Carol Schenk was unable to attend, 2008 G.W.A.V.A. President Benjamin Goldberg, provided a brief overview of events in 2007. These included:

2007 G.W.A.V.A. Executive Committee Officers were:

Carol Schenk, Janet Gonzalez, Brandie Weiler, and Benjamin Goldberg

In 2007 The executive committee met most months to plan meetings, including the Professional Development Workshop, and talk shop.

G.W.A.V.A. members had meetings in February, March, May, September and December. Meetings covered topics such as Hospice services in Williamsburg, Housing Partnership, and Olde Towne Medical Center. Our annual Professional Development Workshop featured presentations by Michael Travis and Rona Vrooman.

Goldberg continued by reading the following resolution commending Schenk for two years of service as G.W.A.V.A. President:

Resolution Recognizing the Leadership, Camaraderie and Expertise that Carol A. Schenk, H. R. Specialist has willingly offered to the Greater Williamsburg Association for Volunteer Administration (G.W.A.V.A.) during her 2006-2007 tenure as President

Whereas, Carol is an H. R. Specialist for James City County as well as Volunteer Services Coordinator for said municipal body; and

Whereas, Carol has served as President of G.W.A.V.A. from 2006 through 2007, graciously continuing her regime during the Jamestown 2007 commemoration to ensure the job got done; and

Whereas, G.W.A.V.A. members have remained involved, interested, educated and well fed, through their association with this organization; and

Whereas, It stands to reason that Carol is an intelligent, good humored, talented, tenacious, organized, and tremendous asset; therefore,

Be It Resolved, That the membership of G.W.A.V.A. do hereby thank Carol and heap vast quantities of praise upon her for a job extremely well done.

Be It Further Resolved, That as past-president and 2008 secretary Carol can look forward to even more G.W.A.V.A. responsibilities.

Goldberg finished by naming the 2008 G.W.A.V.A. Executive Committee and briefly outlining activities planned for 2008:

* President: Benjamin "It's got to be easier the second time around" Goldberg

* President-elect: Lauren "Drew made me do it" Grainger

* Treasurer: Brandie "there’s not enough for Cancun, but Disney was nice" Weiler

* Secretary: Carol "So long as I’m not President again" Schenk

* At-large member: Janet "I’m not ready to retire yet" Gonzalez

First, the Executive Committee meets at Books-a-million at 9 a.m. on the second Tuesday of these following months: February, March, April, May, September, October, November and maybe even June and August.

The meeting schedule was reviewed and can be accessed on the web site here.

Goldberg finished his review by asking members to consider serving on the executive committee in 2008 or 2009.

Lunch was served and members ate and talked until the meeting was adjourned.

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MINUTE ARCHIVES

Minutes for September 27, 2007 Meeting

* Carol Schenk James City County

* Janet Gonzalez Gainfully unemployed

* Ginger Bryan Colonial Williamsburg Foundation

* Lynda Nestor Olde Towne Medical Center

* Joe Kime HTSC - Rides

* Linda Lockwood Child and Family Connection

* Deborah Elliott Eastern State Hospital

* Lorene Alba Jamestown Yorktown Foundation

* Abbitt Woodall Housing Partnership, Inc.

* Brandie Weiler Housing Partnership, Inc.

* Benjamin Goldberg Williamsburg Regional Library

The meeting took place at Olde Towne Medical Center (OTMC). The meeting began with introductions from the attendees.

Lynda Nestor explained some of the operation, logistics, history, and mission of OTMC. The center is a public-private partnership created in 1993 to address the needs of the region's medically un- and under-served. OTMC sees more than 1,000 clients each month. They offer a full range of medical services.

Executive Director David Pribble and Clinical Director Martha Klinner spoke with G.W.A.V.A. members about the many services offered. They touched on who funds OTMC. The clinic relies heavily on volunteers for professional, clerical, and general support of the operation. There are 14 volunteer dentists, 20 volunteer physicians and all told about 75 to 100 volunteers each month.

Lynda led the G.W.A.V.A. members on a thorough tour of OTMC following the presentations.

From Left: Lynda Nester, OTMC Volunteer Coordinator, David Pricle OTMC, Executive Director, and Carol Schenk, G.W.A.V.A. President

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Minutes for May 24, 2007 Meeting

* Carol Schenk James City County

* Janet Gonzalez Gainfully unemployed

* Erin Pitre Avalon

* Margie Weiler Colonial Williamsburg Foundation

* Lynda Nestor Olde Towne Medical Center

* Drew Stelljes College of William and Mary

* Carolyn Dough Heartland Hospice

* Adrianne Pelton Williamsburg Parks and Recreation

* Deborah Elliott Eastern State Hospital

* Abbitt Woodall Housing Partnership, Inc.

* Brandie Weiler Housing Partnership, Inc.

* Benjamin Goldberg Williamsburg Regional Library

The meeting took place in a house being constructed by Housing Partnership, Inc. in the City of Williamsburg. The meeting began with introductions from the attendees.

Abbitt Woodall explained the operation, logistics, and mission of Housing Partnership, Inc. (HPI). The agency was founded 22 years ago and continues to provide construction services to low income residence of James City County, the City of Williamsburg, and York County. The majority of the construction work is completed by volunteers. HPI receives most of its funding locally and is not partnered with a national organization. HPI most often completes emergency home repairs, including water heater replacement and roof and siding repairs. On occasion the agency also builds handicapped accessible ramps, paints houses, and builds new homes.

Brandie Weiler offered an overview of the HPI volunteer program. Volunteers complete most of the construction projects that HPI undertakes. Volunteers include skilled and unskilled workers, who receive training. Since 1985 HPI has had over 20,000 volunteers, donating 100,000 hours. HPI draws their volunteer pool from high school and college students, civic organizations, religious organizations, their own core volunteers, and many other groups in the area and throughout the country.

Attendees of the meeting toured the house, still under construction.

Abbitt Woodall, HPI Executive Director

Brandie Weiler, HPI Volunteer Coordinator

Recorded by Benjamin Goldberg, Secretary

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Minutes for February 22, 2007 Meeting

* Carol Schenk James City County

* Janet Gonzalez Gainfully unemployed

* Carmen Blair Avalon

* Erin Pitre Avalon

* Linda Obsorn Hospice House and Support Care of Williamsburg

* Barbara Graebener Hospice House and Support Care of Williamsburg

* Teresa Christin Hospice House and Support Care of Williamsburg

* Margaret Cullivan Sentara Regional Community Medical Center

* Debra Hardin Sentara Regional Community Medical Center

* Ginger Bryan Colonial Williamsburg Foundation

* Margie Weiler Colonial Williamsburg Foundation

* Lynda Nestor Olde Towne Medical Center

* Elaine Cannon Jamestown Yorktown Foundation

* Lorene Alba Jamestown Yorktown Foundation

* Lauren Grainger College of William and Mary

* Drew Stelljes College of William and Mary

* Carolyn Dough Heartland Hospice

* Robbi Hutton Williamsburg Parks and Recreation

* Deborah Elliott Eastern State Hospital

* Benjamin Goldberg Williamsburg Regional Library

The meeting began with introductions and announcements from the attendees. Drew Stelljes reported that student interest in Domestic and International Service trips is extremely high at William and Mary.

Elaine Cannon noted that not only is 2007 America’s 400th Anniversary, it is also Jamestown Settlement’s 50th birthday.

Erin Pitre reported that Avalon is recruiting volunteers who can teach critical life skills courses to clients.

Margaret Cullivan announced the 2007 Plantree conference will be in Williamsburg. They expect about 1000 attendees.

In the absence of Linda Kay Russell (sick with the flu) Carol Schenk offered a brief overview of the COVAA conference in Denver, Colorado (December 2006). The conference was exhausting and inspiring. Linda is on the Professional Development committee and will continue her involvement, representing G.W.A.V.A. in the process. As more information is available it will be shared with the members.

Information about the upcoming Professional Development Workshop (March 22, 2007) and revised membership rosters were distributed.

Linda Osborn, Barbara Graebener, and Teresa Christin described, explained, and illustrated how Hospice House and Support Care operates, including the use of volunteers. Hospice House is a welcoming environment. Some volunteers are directly involved with guests, others help in clerical, maintenance, other support and roles.

While Hospice House has been operating for only five years, Hospice Support Care has been in the Williamsburg community for 25 years. It is only one of three hospice programs on the east coast that has no fees. It is a volunteer program and does not provide direct medical care.

The house has four beds for terminal guests and/or respite care. Hospice also provides in-home support throughout the community.

Following the remarks by Hospice staff, G.W.A.V.A. members were treated to a brief introductory video about Hospice as well as a tour of the facility.

Recorded by Benjamin Goldberg, Secretary

(left to right): From Hospice House Linda Osborn, Barbara Graebener, and Teresa Christin and Carol Schenk, G.W.A.V.A. President.

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Minutes for November 16, 2006 Meeting

* Carol Schenk James City County

* Kay Nash Historic Triangle Senior Center

* Carmen Blair Avalon

* Linda Obsorn Hospice House

* Abbitt Woodall Housing Partnerships

* Daniel Kay (Intern) Housing Partnerships

* Brandie Weiler Sentara Regional Community Medical Center

* Zena Myall United Way of Greater Williamsburg

* Ginger Bryan Colonial Williamsburg Foundation

* Lynda Nestor Olde Towne Medical Center

* Linda Russell Sentara Hospice

* Lynn Smith America's 400th Anniversary Volunteer Coordinator

The meeting began with introductions and announcements from the attendees. Abbitt informed the group of an upcoming event in March, 2007 – Paint the Town where over 400 volunteers will be needed to repaint houses in the Williamsburg area.

Carmen Blair talked about the wish list for families but said most of the families have been adopted by Colonial Williamsburg or the Va Gazette.

Zena Myall talked about the holiday tree decorating at the Outlet Mall.

Carol Schenk informed the group of the upcoming conference in Denver “Congress of Volunteer Administration Association” - December 4 – 6. GWAVA is offering a $500 scholarship if anyone can attend to represent our group. Linda Russell indicated she would be interested and will follow-up and report back to the group at the February/March meeting.

The Annual Holiday Luncheon is scheduled for Tuesday, December 5 at Sal’s Restaurant in the Williamsburg Shopping Center.

Lynn Smith was the guest speaker and talked with the group about past events for 2007, her challenges in staffing for events not located in the local area and upcoming events. She reported that overall the initial signature event “The Godspeed sail up the east coast was a huge success and she got much participation from civic groups. The next large event was collaboration between Yorktown 225 and Jamestown 400th since Yorktown Day happens every year it was just expanded to four days to help celebrate the 225 anniversary of the surrender at Yorktown. The next signature event was Jamestown Live where over 50 students were brought to Jamestown to participate in a web-cast program. Thousands of students participated int he web-cast across the state. All of these events are leading up to the signature event in May. The challenge will be to get enough volunteers as there are other events happening that same weekend like the Michelob Golf Championship and college graduations throughout the state of Virginia.

Minutes for September 28, 2006 Meeting

Sentara Williamsburg Community Regional Medical Center

Present:

* Carmen Blair Avalon

* Ginger Bryan Colonial Williamsburg

* Margaret Cullivan Sentara Williamsburg Regional Medical Center

* Carolyn Dough Heartland Hospice

* Deborah Elliott Eastern State Hospital

* Lisa Gibson Historic Triangle Senior Center

* Benjamin Goldberg Williamsburg Regional Library

* Janet Gonzalez Consultant

* Lauren Grainger William and Mary

* Ivy Gray Student Intern, Eastern State Hospital

* Zena Myall United Way of Greater Williamsburg

* Erin Pitre Avalon

* Carol Schenk James City County

* Drew Stelljes William and Mary

* Brandie Weiler Sentara Williamsburg Regional Medical Center

* Margie Weiler Colonial Williamsburg

The meeting was called to order by President Carol Schenk.

Treasurer’s Report:

The Treasurer, Lynda Nestor, could not attend so no treasurer's report was presented.

Other Business:

Introductions and announcements were made by all present. Schenk introduced meeting hosts Margaret Cullivan and Brandie Weiler.

To facilitate the walking tour, Cullivan painted a vivid portrait of the new hospital for those attending the meeting. She noted that the campus is 130 acres, explained patient room designs, outlined what buildings are on campus and discussed layout of the main hospital building. Cullivan also explained how the Get Well network is integrated into the hospital, patient security and safety considerations and the Planetree model. There are 145 beds in the hospital, plus several rehabilitation beds that have been approved and will be added soon.

Cullivan took the G.W.A.V.A. members on a tour of the new hospital facility including the lobby, maternity, chapel, several gardens, cafeteria, and patient rooms. Following the tour, Sentara Williamsburg Regional Medical Center treated G.W.A.V.A. members to lunch.

Recorded by Benjamin Goldberg, Secretary

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Minutes for June 21, 2006 Meeting

Eastern State Hospital

Present:

* Margaret Cullivan Sentara Williamsburg Community Hospital

* Carolyn Dough Heartland Hospice

* Benjamin Goldberg Williamsburg Regional Library

* Lauren Grainger William and Mary

* Lynda Nestor Olde Towne Medical Center

* Erin Pitre Avalon

* Linda Kay Russell Hospice House

* Carol Schenk James City County

* George Spellman Eastern State Hospital

* Drew Stelljes William and Mary

* Kay Tippett Heartland Hospice

* Abbitt Woodall Housing Partnership

The meeting was called to order by President Carol Schenk.

Carol distributed a current G.W.A.V.A. roster and announced upcoming events. G.W.A.V.A.’s next meeting will be in September. It is hoped the location will either be at the new Sentara Williamsburg Community Hospital or Hospice House. The holiday luncheon is scheduled for December 13th (George Spellman’s wedding anniversary) and the Professional Development Workshop will be in March 2007.

Treasurer’s Report:

The Treasurer, Lynda Nestor, reported that G.W.A.V.A. is financially solvent with $4037.91 in the account and few current expenses.

Other Business:

Introductions and announcements were made by all present. Of particular note:

Sentara Williamsburg Community Hospital will move to its new location on August 17th. There is a community open house scheduled for September 16th from 2p.m. to 5 p.m.

The new executive director at Avalon is Robin Bledsoe. G.W.A.V.A. members may wish to investigate goodsearch.com a search engine that offers users the opportunity to designate a charity to receive support as a result of their use of www.goodsearch.com.

The College of William and Mary Volunteer Fair is scheduled for September 5 and the college volunteer directory update is nearly complete.

George Spellman offered a brief recent history of Eastern State Hospital (ESH) and introduced the ESH Labyrinth as a concept. This week the state legislature approved funding of $59 millions to build out the next phase of ESH. The future of ESH is bright.

The ESH Labyrinth is a place to focus your thoughts, contemplate life and reflect on anything you deem appropriate. It is not a maze, but a path within a large circle intended to offer the opportunity to think, walk, and rejuvenate. George suggested people focus on something important to them as they walk through the Labyrinth.

Following the walk through the Labyrinth the meeting adjourned to the Dream Shop to learn about the shop and look at the merchandise.

Recorded by Benjamin Goldberg, Secretary

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Minutes for September 15, 2005 Meeting

* Carol Schenk, President Elect James City County

* Elaine Cannon Jamestown-Yorktown Foundation

* Margaret Cullivan Sentara Williamsburg Community Hospital

* Janet Gallagher Jamestown-Yorktown Foundation

* Benjamin Goldberg Williamsburg Regional Library

* Janet Gonzalez Historic Triangle Senior Center

* Trisha Hunsaker Avalon

* Pam Pettengell Jamestown-Yorktown Foundation

* Zoë Richards Big Brothers Big Sisters

* Carolyn Rhodes James City County

* George Spellman Eastern State Hospital

* Elissa Tobias Big Brothers Big Sisters

* Brandie Weiler Sentara Williamsburg Community Hospital

* Carol Wilson Sentara Williamsburg Community Hospital

The meeting was called to order by President Elect, Carol Schenk, in the absence of President, Rita Murphy. Introductions of all present were made.

Treasurer’s Report:

The Treasurer, Trisha Hunsaker, reported that G.W.A.V.A. is financially solvent.

Jamestown 2007:

Carolyn Rhodes, chair of the Volunteer Sub-Committee for Historic Triangle Jamestown 2007 Host Committee, gave an overview of 2007 – 400th Birthday USA. There are federal and state commissions, a host committee. Many significant events are already planned and/or in place. Training modules for volunteers will be available on CDs and more information will run on Channel 48 by the end of September. The mission of the Volunteer Sub-committee is to “create a volunteer network to support educational programs, events and activities for Jamestown 2007 and the Host Committee”. Interested Volunteers can send E-mail to vols2007@cwf.org or call 757-220-7008 to learn more.

The group brainstormed on ways to get volunteers and volunteer groups involved. Information was passed out on the 2007 Volunteer Office.

By February 2006 volunteer needs will be in place, an application for volunteers will be online in November 2005. On May 13, 2007 Anniversary Weekend, a 3 day event will be held at the 2 Jamestown sites and one other place to be determined.

Community Leadership Service:

Margaret Cullivan introduced Carol Wilson presented information on the Community Leadership Service Program. There will be a class of 25 retired people and other interested persons seeking to learn more about the community. The classes run for 8 weeks one full day each week. They will be encouraged to consider assuming volunteer leadership roles in the community. The program was started in 1993 and has 125 alumni. Cost is $300, with scholarships available. Brochures with additional information were given out to those present.

Other Business:

Everyone was reminded of the Professional Development Workshop to be held at the Jamestowne Settlement on Thursday, November 3. Topic will be on legal concerns in volunteering. Two local Attorneys will be presenting workshops. Application forms are on the G.W.A.V.A. website.

Announcements:

Avalon: Trisha Hunsaker reminded everyone that October is Domestic Violence Month. There will be a Candlelight Vigil held at Bruton parish Hall on October 17.

Big Brothers Big Sisters: Adults are needed for 1 hour per week to work with children and follow up on them. This will be done through the W/JCC schools. The agency is looking for businesses to adopt a school. The agency is also presenting Senior High School Day on October 12. Many topics will be presented, including one on volunteering. A panel of volunteers will talk about volunteering after graduation.

Recorded by Janet Gonzalez, Secretary

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Minutes for May 19, 2005 Meeting

* Rita Murphy President Consultant

* Ginger Bryan Colonial Williamsburg Foundation

* Pat Chiapetta Eastern State Hospital

* Margaret Cullivan Sentara Williamsburg Community Hospital

* Debbie Dia Colonial Casa

* Janet Gonzalez Historic Triangle Senior Center of Williamsburg

* Benjamin Goldberg Williamsburg Regional Library

* Zena Myall United Way of Williamsburg

* Mike Pierson ARC of Williamsburg

* Stayce Sedgwick Girl Scout Council of Colonial Coast

* George Spellman Eastern State Hospital

* Drew Stelljes College of William and Mary

* Brandie Weiler Sentara Williamsburg Community Hospital

* Margie Weiler Colonial Williamsburg Foundation

* Abbitt Woodall Housing Partnership

The meeting was called to order by President, Rita Murphy. Introductions of all present were made.

Treasurer’s Report:

The Treasurer, Trisha Hunsaker, was unable to be present, but President Murphy reported that G.W.A.V.A. is financially solvent.

Professional Development Workshop:

PDW is scheduled for November 3, 2005 at Jamestowne Settlement. The Executive Committee is considering possible presentations and welcomes suggestions form the general membership.

Margaret Cullivan told the group about Sentara WCH’s plan to use a grant for providing drumming circles to employees as well as training some employees as trainers for drumming circles. She suggested this might be an possible program to present at PDW.

Other Business:

George Spellman called the group’s attention to a series of conferences being held on a regular basis by the Founders’ Forum from 8:00 to 10:00 AM. He distributed copies of a handout from a conference he had attended recently.

Margie Weiler and Carol Schenk are serving on the volunteer committee for Jamestowne 2007. They suggested that some time be allotted at a future G.W.A.V.A. meeting to discuss the role which G.W.A.V.A. might play at Jamestowne in 2007.

Mike Person called the group’s attention to a new collaborative program of the ARC and the Kiwanis Club which looks for volunteer opportunities for ARC participants in the community.

The meeting was adjourned and Robert Graves, the new CEO of Sentara WCH was introduced BY Margaret Cullivan.

Mr. Graves gave a presentation which he has given to civic groups in the area which described the new hospital and many of its unique features. He provided G.W.A.V.A. members with a brochure which gave floor plans, services and an explanation of the Planetree approach to holistic health care.

Recorded by Janet Gonzalez, Secretary

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Minutes for March 17, 2005 Meeting

Minutes for the September 16, 2004 Meeting

* Benjamin Goldberg Williamsburg Regional Library

* Janet Gonzalez Historic Triangle Senior Center

* Carol Schenk James City County Government

* Rita Murphy Consultant

* Joyce O'Brien United Way

* Ginger Bryant Colonial Williamsburg Foundation

* Mike Pierson The Arc of Williamsburg

* Betsy Decker Eastern State Hospital

* Doris Heath Extension Service

* Margaret Cullivan Sentara Williamsburg Community Hospital

* Margie Weiler Colonial Williamsburg Foundation

* Marsha Amory Olde Towne Medical Center

* Abbitt Woodall Housing Partnership

* Trisha Hunsaker AVALON

* Leah Duncan Chippokes Plantation State Park

* Colin Campbell Colonial Williamsburg Foundation

President Benjamin Goldberg opened the meeting. The sign-in sheet was passed around. The agenda was altered to let Colin Campbell, the guest speaker, talk first. Benjamin introduced him and gave his background.

Colin Campbell spoke about the volunteer program and organization at Colonial Williamsburg and addressed important issues to keep in mind while managing volunteers. He mentioned that Colonial Williamsburg has approximately 950 active volunteers, 140 of which are youth. He suggested ways of utilizing highly specific and talented volunteers in order to maximize resources, and the importance of youth volunteer programs. He discussed dealing with controversial issues and how to be sure to give volunteers the recognition they deserve. He then answered questions from G.W.A.V.A. members present at the meeting.

G.W.A.V.A. members took a short break and then reconvened. Trisha Hunsaker gave the treasurer’s report. She stated that at present there is really no money moving in the checking account and that we are in sound financial shape.

Announcements:

The registration forms for the annual G.W.A.V.A. Professional Development Workshop being held on November 4th, 2004 at Jamestown Settlement were passed out. Please sign up and spread the word. The speakers at the workshop are Deidre Connelly, Ph.D and Kelly Crace, Ph.D.

Avalon will be having a Candlelight Vigil on October 18th at 7:00pm in the Williamsburg Regional Library Auditorium and a Personal Safety Workshop on October 9th at 10am in the Historic Triangle Building Community Room for Domestic Violence Awareness Month. These events are free and open to the public.

Chippokes Plantation will be having their 8th annual craft show and festival October 29-31 from 10am-5pm in Surry, Virginia

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Minutes for the March 18, 2004 Meeting

* Benjamin Goldberg Williamsburg Regional Library

* Janet Gonzalez Historic Triangle Senior Center

* Carol Schenk James City County Government

* Rita Murphy Consultant

* Brandie Wieler Sentara Williamsburg Community Hospital

* Katherine Parker Virginia Peninsula Regional Jail

* Ginger Bryant Colonial Williamsburg Foundation

* Sherry Tate Community Corrections

* Mike Pierson The Arc of Williamsburg

* Betsy Decker Eastern State Hospital

* Doris Heath Extension Service

* Margaret Cullivan Sentara Williamsburg Community Hospital

* Margie Weiler Colonial Williamsburg Foundation

* Zena Myall United Way

* Marsha Amory Olde Towne Medical Center

* Harry Campbell Faith In Action

* Trisha Hunsaker AVALON

The meeting was held in Conference Rooms A&B at the Historic Triangle Community Building, 8:30 a.m. until 10:10 a.m. Benjamin Goldberg welcomed the attendees and asked the attendees to introduce themselves and what agency they were with.

Trish Hunsaker reported that the checkbook is being audited since we’ve changed Treasurers but that we appear to have received most of our membership renewals.

Benjamin asked the group to vote on the updated by-laws. They were passed unanimously.

Deidre Connolly was the guest speaker. Deidre is a Sports Psychologist at the College of William and Mary working with coaches and athletes. Ms. Connolly spoke to the group about ways to Create and Sustain Motivation. She also told the group that the Counseling Center at William and Mary has information available. Her main points were Goal Planning verses Goal Setting. Figure out what your resistance is about; work yourself to get thing done and that most of us don’t change our behavior unless something is painful

Benjamin thanked Ms. Connolly for her informative presentation and asked the group if anyone had any announcements.

ANNOUNCEMENTS:

Dream Shop at Eastern State Hospital has many wonderful items. Just follow the white signs once you get on the grounds of Eastern State. Open Monday – Friday 10:30 a.m. to 6:00 p.m.

April 21 – Mini Conference – Independent Living – Motivate, Modify and Move. Contact Janet Gonzalez for more information. Conference will be held at Bruton Heights Building.

April 18 – April 24 – National Volunteer Recognition Week.

May 31 – Deadline for G.W.A.V.A. Scholarship applications.

The next G.W.A.V.A. meeting will be on May 20 2004. Location to be determined.

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Minutes for the May 22, 2003 Meeting

* Benjamin Goldberg Williamsburg Regional Library

* Janet Gonzalez HTSC's RSVP of the Williamsburg Area

* Rita Murphy Olde Towne Medical Center

* Drew Stelljes College of William & Mary

* Destiny Brown Girl Scouts

* Shandran Thornburgh Volunteer

* Betsy Decker Eastern State Hospital

* Michael Pierson The ARC of Williamsburg

* Margie Weiler Colonial Williamsburg Foundation

* Zena Myall United Way

* Pam Pellengell Independent

* Heather Ayres College of William and Mary

* Nancy Cludinski Virginia Peninsula Regional Jail

* Trisha Hunsaker AVALON

* Bob Hershberger Williamsburg Area Chamber of Commerce

The meeting was held in the Patricia Schell Meeting Room at the Williamsburg Library, 8:30 a.m. until 10:00 a.m. Benjamin Goldberg welcomed the attendees and introduced Bob Hershberger, executive director of the Williamsburg Area Chamber of Commerce.

Janet Gonzalez presented the treasurers report. G.W.A.V.A. has $3,072.53 in assets.

Benjamin turned the floor over to Bob Hersherberger. Mr. Hershberger spoke to the group about the Chamber’s membership of 850, programs in the community, volunteer leadership and goals. He noted that the Chamber seeks to educate the community on business issues, including political ones, that affect everyone. With regard to volunteers, Mr. Hershberger stated that Chamber ambassadors are volunteers who take the pulse of chamber members to ensure the organization has up to date information and is fulfilling the needs of its membership. The leadership board and committees are made up of member volunteers as well as the Service Core of Retired Executives (SCORE). Mr. Hershberger discussed a number of issues ranging from NPO advertising with the chamber to public/private partnerships in the community during the question and answer period following his presentation.

Benjamin thanked Mr. Hershberger for his informative discussion with the group.

Benjamin reminded members that Professional Development Scholarship applications are due on May 31, 2003. Updated membership rosters and surveys will be mailed within the next few weeks. Completed surveys should be returned by June 30, 2003.

ANNOUNCEMENTS:

June 6/7 Williamsburg Relay for Life

June 11 William and Mary student community volunteer conference.

September 25 G.W.A.V.A. membership meeting at new hospital facility on Mooretown Rd.

November 6 G.W.A.VA. Professional Development Workshop, James City County Library. Former AVA executive director Katie Campbell will present. A second workshop on customer service is planned. – for more information contact Benjamin Goldberg

The next G.W.A.V.A. meeting will be on September 25, 2003.

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Minutes for the March 27, 2003 Meeting

* Benjamin Goldberg Williamsburg Regional Library

* Janet Gonzalez Treasurer

* Carol Schenk James City County Government

* Rita Murphy Olde Towne Medical Center

* Kathleen Boyer United Way

* Drew Stelljes College of William & Mary

* Destiny Brown Girl Scouts

* Carol Bender Hospice Support Care

* Shandran Thornburgh Volunteer

* Betsy Decker Eastern State Hospital

* Charles Tookey Rita Welsh Adult Skills Program

* Michael Pierson The ARC of Williamsburg

* Margie Weiler Colonial Williamsburg Foundation

* Zena Myall United Way

* Sue Ellen Hargadon Dream Catchers

* Denise Favors Community Action Agency/Head Start

* Trisha Hunsaker AVALON

The meeting was held in Conference Rooms A&B at the Historic Triangle Community Building, 8:30 a.m. until 10:10 a.m. Benjamin Goldberg welcomed the attendees and asked the attendees to introduce themselves and what agency they were with. Benjamin also bid a fond farewell to Kathleen Boyer who would be leaving on Friday, March 28 to move back north with her husband. Benjamin also welcomed Carol Schenk who will be taking over as Secretary for Kathleen.

Drew Stelljes introduced Michael Fox, Assistant to the President at the College of William and Mary and Secretary to the Board of Visitors. Mr. Fox spoke to the group about the changes that he has seen in the legislative body over the past 10 years. He strongly encouraged the members to write to their representatives and to encourage others to do the same. He said that the representatives in Richmond usually don’t pay attention to matters unless they get what he called “a ground swell of letters” maybe 5. Then they think a mutiny is about to happen and they take notice. He has noticed that most elected officials do not have a broad community experience and are addressing what is best for their own areas versus what is best for the state overall.

Mr. Fox indicated that the short-term future doesn’t have many positives. Three key things:

*

Be more aware of what’s taking place in Richmond.

*

Get people interested in running for office who are involved in the community.

*

Contact legislators regarding issues.

Benjamin thanked Mr. Fox for his frank discussion with the group and indicated that he felt that as an organization G.W.A.V.A. could mobilize itself on issued that affect the community at large.

Kathleen Boyer introduced our next speaker Sharon Cornelius, Executive Director of United Way. Sharon started out by informing the group that the demand for services at United Way has increased 300%; however the funding has decreased. She is very passionate about coming together as a community to help each other. Currently United Way has 2 positions that cannot be filled due to budget cuts. Some staff is stepping up and taking on additional responsibilities because they know the work needs to be done.

People move to Williamsburg because it is a healthy and safe community. To keep it that way we need to step up and help it stay that way. We need a tremendous collaboration between agencies and more than ever we need more volunteers.

A discussion began regarding all the negative comments being seen in the Virginia Gazette Last Word. Instead of seeing negative comments, encourage people to write in positive things they’ve seen and heard about in the community. Promote volunteering as a way to provide services and to maintain services. The last week of April is National Volunteer Recognition Week; promote volunteer accomplishments in the Last Word. Another suggestion was made to invite a Gazette representative to a G.W.A.V.A. meeting to discuss concerns regarding the Last Word.

A suggestion was raised about G.W.A.V.A. paying for an ad during National Volunteer Week thanking the volunteers from the member agencies.

Destiny Brown told the group that she is a freelance writer for the Daily Press and suggested that we contact the Daily Press to get articles done by other freelance writers.

Benjamin Goldberg told the group that G.W.A.V.A. is planning to submit an editorial during National Volunteer Week and suggested the members sent him or any executive staff member information highlighting volunteer accomplishments which might be included in the editorial.

ANNOUNCEMENTS:

March 29 Williamsburg Talks Kick-off - Lafayette High School

April 5 March of Dimes Walk at William & Mary

April 12 MS Walk at Ft Eustis – for more information contact Benjamin Goldberg

April 12 Carter’s Grove Road Race to benefit United Way

April 12 Rita Welsh Adult Skills Center Scrabble Tournament

April 17 Executive Committee Meeting – Ukrop's 1p.m.

May 3 Derby Day at Eastern State Hospital (pre 1987 foreign cars and pre 1983 domestic cars)

May 22 Membership Meeting

May 31 Professional Development Scholarships available to G.W.A.V.A. Members deadline.

The next G.W.A.V.A. meeting will be on May 22, 2003.

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Minutes for the March 7, 2002 Meeting

* Benjamin Goldberg Williamsburg Regional Library

* Janet Gonzalez Consultant

* Rita Murphy Olde Towne Medical Center

* Drew Stelljes College of William & Mary

* Margaret Cullivan Williamsburg Community Hospital

* Brandie Weiler Williamsburg Community Hospital

* Sarah Serra Colonial CASA

* Betsy Decker Eastern State Hospital

* Kathleen Boyer United way

* Rick Smethurst York County Parks and Recreation

* Margie Weiler Colonial Williamsburg Foundation

* Mike Pierson The ARC of Williamsburg

* Libbey Oliver Williamsburg Farmers' Market

* Linda Silver Williamsburg Community Hospital

The meeting was held in the York Room at the College of William and Mary University Center, 8:30 a.m. until 10 a.m. Drew Stelljes welcomed attendees and asked attendees to introduce themselves and make announcements. Drew also thanked G.W.A.V.A. members for supplying refreshments.

Janet Gonzalez gave the treasurer’s report: Checking account balance is $1014.89 and money market balance is $1831.88.

Margaret Cullivan and Linda Silver discussed the Williamsburg Relay for Life. Linda is a cancer survivor. She emphasized the importance and spirituality of this signature event. It is a celebration of life. Margaret noted teams must be 8 to 15 members. Each team must raise $2,000. Monday March 18th at 3 p.m. is the Hospital Kickoff for the Relay. Team registrations must be made by Tuesday March 19. In order to get team names on T-shirts all funds must be collected by April 17. The Relay is June 7 and 8, 2002 7p.m. until 9 a.m. The first lap is walked by survivors. For additional information contact Margaret Cullivan (757/259-6191).

Mike Pierson presented his experiences with volunteer recognition. He strongly recommends latching onto the system and taking advantage of volunteer award programs that are already in place. There are plenty of existing awards for which that you can nominate good volunteers. Use resources that exist. Also he suggested low cost volunteer pins, a different one each year. Benjamin Goldberg reviewed library volunteer recognition efforts. The library has an annual volunteer appreciation party, the Fifty Hour club and takes advantage of James City County resources. In regard to volunteer recognition Benjamin advised: know your volunteers and what they appreciate; be sincere; use your imagination; use the resources at hand; use anyone who will help.

Others around the table joined the conversation, suggesting you pick a witty theme, keep your door open to volunteers, send email cards, offer note pads. Senior citizens have stuff, so keep give away items to things volunteers will appreciate.

Drew circulated a survey on interests for the November Professional Development workshop. Benjamin announced the availability of the G.W.A.V.A. Professional Development Scholarship and Program Grant. He noted nomination review committee members are needed. Contact Benjamin 259-4042 if you are interested.

The next G.W.A.V.A. meeting will be on May 23, 2002 at the Virginia Peninsula Regional Jail. Attendance requires pre-registration, as the Jail requires your name and social security number to when you visit the jail. More details will be sent soon.

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Minutes for the May 23, 2002 Meeting

* Benjamin Goldberg Williamsburg Regional Library

* Dave Efimitz Virginia Living Museum

* Rita Murphy Olde Towne Medical Center

* Drew Stelljes College of William & Mary

* Brandie Weiler Williamsburg Community Hospital

* Kathleen Boyer United way

* Carol Schenk James City County

* Margie Weiler Colonial Williamsburg Foundation

* Charles Tookey Rita Welsh Adult Skills Program

* Caroline Rhodes James City County

* Katherine Parker Virginia Peninsula Regional Jail

* Nancy Cludinski Virginia Peninsula Regional Jail

The meeting was held in the Virginia Peninsula Regional Jail facility, noon until 2 p.m. Drew Stelljes welcomed attendees and thanks Rita Murphy for arranging a tour of the jail. Jail personnel took G.W.A.V.A. members on a tour of the Virginia Peninsula Regional Jail.

Following the tour, G.W.A.V.A. members ate lunch at the jail. The treasurer’s report was presented: Checking account balance is $1098.91 and money market balance is $1836.63.

Benjamin announced the availability of the G.W.A.V.A. Professional Development Scholarship and Program Grants. Only a few days left before the deadline. Contact Benjamin 259-4042/bgoldber@wrl.org if you are interested.

The next G.W.A.V.A. meeting will be on September 12, 2002 at 8:30 a.m., Jamestown Settlement Classroom E, Education Building.

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Minutes for the March 6, 2001 Meeting

* Benjamin Goldberg Williamsburg Regional Library

* Carrie Crosby Juvenile Services

* Marsha Amory Olde Towne Medical Center

* Judy Corello Assoc. for the Preservation of VA Antiquities

* David Efimetz VA Living Museum

* Drew Stelljes College of William & Mary

* Margaret Cullivan Williamsburg Community Hospital

* Patricia Catlett Head Start - WJCC

* Pam Chabor Williamsburg Campus Child Care

* Sarah Serra Colonial CASA

* Betsy Decker Eastern State Hospital

* Caroline Rhodes JCC Volunteer Coordinator

* Chris Barabasz CDR

* Carrie Brewer United way

* Carolyn Kincaid United Way

* Karen Rayzor GuideStar

* Matt Seets GuideStar

The meeting was held in the University Center, Chesapeake Room C, College of William and Mary. Stelljes welcomed attendees, asked everyone to introduce him/herself and mention a bit of news to the group.

Following introductions Matt Seets presented GuideStar to the group. Highlights included:

GuideStar gets 3 million hits weekly, officially launched October 1999.

Organizations included on website taken from IRS determined non-profits, 700,000 organizations and 220,000 990s available on the website.

By registering with GuideStar you can post volunteer want ads, as well as news releases.

GuideStar is considering a document management project in the future (to post non-profit documents on-line).

GuideStar is partnered with helping.org and justgive.org which both allow non-profits to receive on-line donations at processing cost.

The treasurer’s report was tabled because Treasurer Pierson was absent from the meeting.

United Way representatives talked about the youth recognition banquet to be held in late April. The final date has not been set. Banquet will be a G.W.A.V.A./ United Way initiative.

Caroline Rhodes spoke on the Volunteer administrator of year award update. Deadline is April 6th for this peer award.

Goldberg needs volunteer committee members to judge G.W.A.V.A. grant applications (a $300 grant will be awarded to a G.W.A.V.A. agency to develop a new service or program) and volunteer committee members to judge G.W.A.V.A. professional scholarship applications (a $500 grant will be awarded to a G.W.A.V.A. member to attend a conference or workshop on volunteerism or volunteer management). Ask Goldberg for applications. They are due by June 30, 2001.

Cullivan reviewed the relay for life specifics. She would like to see G.W.A.V.A. form a team.

Corello noted that the Annual CNU volunteer conference has been scheduled for June 12th and 13th. She also distributed a list of possible topics for sessions to be included in the Fall 2001 G.W.A.V.A. Professional Development Workshop (to be held in September or October). Members present were asked to check topics that they were most interested in so that we could then go out and look for facilitators to lead those sessions for the workshop.

Stelljes adjourned the meeting.

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Minutes for the May 17, 2001 Meeting

* Rena Lauer American Red Cross

* Benjamin Goldberg Williamsburg Regional Library

* Jeffrey Black Angels of Mercy Clinic

* Lydia Mayo Jamestown Yorktown Foundation

* Janet Gonzalez

* Marsha Amory Olde Towne Medical Center

* Judy Corello Assoc. for the Preservation of VA Antiquities

* Pam Chabot Williamsburg Campus Child Care

* Heather Ayres Sharpe Initiative, College of William & Mary

* Lorrie Bastian

* Margaret Cullivan Williamsburg Community Hospital

* Mike Pierson The Arc

* George Spellman Eastern State Hospital

* Drew Stelljes College of William & Mary

* Richard Reid Get Well Network

* Gina Andreozzi Get Well Network

The meeting was held in Williamsburg Community Hospital 12 noon in rooms 1 and 2. Cullivan welcomed attendees and asked attendees to introduce themselves. G.W.A.V.A. members were joined by representatives of the Pastoral Council to learn more about the Get well Network at WCH.

Andreozzi and Reid presented the Get Well Network to the groups. Highlights included:

WCH is the beta test site for the GetWell network, making WCH the first public hospital to offer a multi-media set up for all patients.

GetWell Network is part web/movie on demand and part hospital services information system available in hospital rooms through TVs.

Patients are billed directly for fee services, $4.95 per unit increment (3 hours) of email or Internet. They work through a GetWell network liaison (Richard Reid) on duty at the hospital.

Future possibilities for this system include virtual tours of the area and live feed conversations.

Following the presentation, Stelljes called the G.W.A.V.A. meeting to order. Treasurer Pierson reported that the bank account has $906.42. $1800 was moved to a money market account so G.W.A.V.A. can earn more interest.

Cullivan reviewed the relay for life specifics. The G.W.A.V.A. team will sell luminaries, neon items and fruit smoothies Several people have offered to walk the first lap (for cancer survivors) for the G.W.A.V.A. team.

Goldberg again announced G.W.A.V.A. grant applications (a $300 grant will be awarded to a G.W.A.V.A. agency to develop a new service or program) and the G.W.A.V.A. professional scholarship applications (a $500 grant will be awarded to a G.W.A.V.A. member to attend a conference or workshop on volunteerism or volunteer management). Goldberg passed around applications for people attending. The are also available at the gwava.org web site. Applications are due by June 30, 2001.

Corello noted that the Annual CNU volunteer conference has been scheduled for June 12th and 13th. G.W.A.V.A. will host a Professional Development workshop on November 1, 2001 from 8:30 a.m. until 12:30 p.m. at the Williamsburg Community Center. Agenda to be announced.

Stelljes noted that the United Way Youth Volunteer dinner was a success. He noted there is no G.W.A.V.A. meeting scheduled for July or August and encouraged members to attend the volunteer workshop at Christopher Newport University in June. After announcements around the table, Stelljes adjourned the meeting.

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Minutes for September 20, 2001 Meeting

* Carol Schenk James City County

* Sarah Serra Colonial Casa

* Betsy Decker Eastern State Hospital

* Leah Duncan Chippokes State Park

* Margie Weiler Colonial Williamsburg Foundation

* Lydia Mayo Jamestown Yorktown Foundation

* Janet Gonzalez

* Marsha Amory Olde Towne Medical Center

* Heather Ayres Sharpe Initiative, College of William & Mary

* Carrie Brewer United Way of Greater Williamsburg

* Mike Pierson The Arc of Greater Williamsburg

* George Spellman Eastern State Hospital

* Benjamin Goldberg Williamsburg Regional Library

* Drew Stelljes College of William & Mary

The meeting was held in the Jamestown Yorktown Foundation education building, room E from 8:30 a.m. until 10 a.m. Stelljes welcomed attendees and asked attendees to introduce themselves and make announcements. Stelljes also offered everyone the opportunity to share reflections on last week’s terrorist attacks.

Pierson gave the treasurer’s report: "We’re doing great." Checking account balance is $523 and money market balance is $1811.

In the absence of Corello, Stelljes circulated the 2002 officers’ slate for G.W.A.V.A. and read Section VIII of the bylaws pertaining to the nomination of officers. Stelljes asked for any additional nominations from the floor. None were proposed. The slate is:

President: Drew Stelljes

Vice President: Margaret Cullivan

Treasurer: Janet Gonzalez

Secretary: Benjamin Goldberg

Spellman moved that the slate be closed. In a unanimous vote G.W.A.V.A. members accepted the slate as presented.

Sharpe Community Partnership Program Coordinator Heather Ayres presented background and an update on the Sharpe volunteer program.

She asked G.W.A.V.A. members to consider "What is the university’s role in fostering a sense of social responsibility and a commitment to the public good."

Students are spending their freshman year sharing experiences such as living in the same dorm, taking the same economics classes, service learning volunteering, and participating in other related Sharpe programs.

Ayres noted that this is the pilot year for the Sharpe Program and the intention is to broaden the course work focus to include more than economics in future years.

She reiterated that for the Sharpe program to work, the College will need the support and assistance of non profit organizations like those that constitute G.W.A.V.A.

Stelljes thanked Ayres for her presentation. He reminded everyone that the G.W.A.V.A. Professional Development Workshop is scheduled for November 1, 2001. Registration forms have been sent and were available at the meeting. This workshop will have presentations on high maintenance volunteers and maximizing your talents through Meyers Briggs personality testing.

Stelljes thanked Lydia Mayo and the Jamestown Yorktown Foundation for the use of meeting room facilities and adjourned the meeting.

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