Terms of use

Booking procedure

1 Enquiries can be made by phone, by email or by using the enquiry form found on the website

2 Bookings must be made by post or by email

3 Bookings are not confirmed until a completed booking form has been received by the booking secretary

Fairmead booking and occupancy conditions


1 All bookings are subject to Policy Organisation and Rules of The Scout Association (POR) Click here for details

2 Fairmead reserves the right to cancel bookings which we reasonably believe to have been made improperly and/or are in breach of POR

3 Whilst every effort is made to honour your booking as it was at time of confirmation, Fairmead reserves the right to make changes where necessary. On these occasions we will inform you of any changes as early as possible and allow you the option to cancel the booking.

4 Groups visiting Fairmead agree to abide by the Scout Associations Health & Safety and Child Protection policy.

5 Fairmead reserves the right to charge groups for any damage caused to buildings and/or equipment (including trees) caused by members of your group during your stay. Any breakages should be reported to Frank Saunders (Booking secretary).

6 All activities carried out on site should conform with POR.

7 Non Scout personnel should have adequate insurance.

8 All personnel over the age of 18 should hold a valid DBS certificate.

9 All accidents should be recorded in the accident book found in the main hut


10 The entrance gate must be kept closed to avoid cattle entering the site.

11 Cars must be kept in the car park and are parked at the owners risk.

12 The use of amplified music, public address systems or the like is prohibited.

13 Fairmead is not licensed for the use of television.

14 Fireworks are prohibited.

15 The Fairmead Log book should be completed.

16 All cookers, fridges, microwave ovens and kitchen area’s are to be left clean.

17 No food is to be left in the huts, fridges should be left off with doors ajar.

18 The toilet block is to be left clean with all bins emptied, liners and toilet rolls replaced.

19 The altar fire and campfire area is to be cleared of all ash (scattered) and rubbish.

20 The water and electrical supply (accommodation huts) must be turned off on departure.

21 Electric meter readings and numbers in camp should be advised at end of camp.

Additional information:

All pioneering activities must be supervised by a competent leader and dismantled at the end of camp.

The store to the right of the new eating shelter has been constructed solely for the storage of Fairmead equipment such as tables, benches, gas bottles and the marquee.

The storage unit behind the Log cabin has been allocated to Groups in East London District for storage of camping equipment belonging to specific groups. Any individual groups’ equipment left at Fairmead is the responsibility of the groups concerned and the District Scout Council will accept no liability for such equipment.

The Camp Ground Committee of the District Scout Council has resolved that it is no longer acceptable for individual groups equipment to be left in the two accommodation huts, which must be kept clear for camping use at all times.

Each October, a general tidy up will be carried out and any unclaimed items that have not been stored in the storage facilities provided will be disposed of.

The Camp Ground Committee

Printable booking form