Constitution and ByLaws

EAST BRIDGEWATER PUBLIC SCHOOLS ATHLETIC BOOSTERS

2019

CONSTITUTION

ARTICLE I - NAME

1. The Organization shall be known as the East Bridgewater Public Schools Athletic Boosters.   

2. EBPS Athletic Boosters or Boosters shall be the recognized abbreviation of the Organization and may only be used in association with the Organization unless specific permission is granted by the Boosters.

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ARTICLE II - PHILOSOPHY

1. Encouraging participation of students in these programs as an important and integral part in their total educational experience is to be fostered. Important life skills such as development of leadership skills, integrity, honesty, confidence and working together to achieve common goals are among the many ideals which the Boosters seek to instill through participation in Athletic Programs.

2. Promotion shall consist of efforts to encourage student participation in the programs offered as a meaningful part of their total educational experience and the development of community support, both financial and attendance on game day.

ARTICLE III - PURPOSES AND OBJECTIVES

1. This Organization is formed for civic purposes.

2. This Organization is formed for the purpose of providing support to and promotion of the Athletic Programs of the East Bridgewater Public Schools.

3. The objectives of the Organization shall be to assist all sports teams with needs which cannot be satisfied from funds allocated in the School Department Budget or which are beyond the scope of the usual and customary support of the School Department Budget.

4. This assistance may take the form of direct financial aid to the athletic programs, purchase of equipment, renovation and enhancement of athletic facilities and other forms which may be deemed appropriate by the membership subject to the approval of School Administration.

5. Support will be given to all athletic programs without prejudice or favoritism. The goal is to provide a quality Athletic Program experience for as many students as possible recognizing the varied interests and talents which exist within the student population.

6. WEB Girl's Ice Hockey, which is a combined team with West Bridgewater High School will not be funded by the Boosters. The WEB Hockey Boosters provide the same benefits for the Girl's Ice Hockey Team as the Boosters do for the other teams at the school.

7. No individual member of the Organization shall realize financial gain from the Organization.

ARTICLE IV - MEMBERSHIP

1. Membership is open to any adult 18 years of age or older with an interest in the East Bridgewater Public Schools Athletic Program.

2. No member of the Organization can be expelled without a 2/3 vote at a general membership meeting.

3. Grounds for expulsion shall be conduct or actions deemed not to be in the best interest of the Organization as defined by the Constitution.

4. All members having attended five (5) of the last ten (10) meetings will be considered in good standing and are eligible to vote.

ARTICLE V - MEETINGS

1. A general membership meeting shall be conducted once a month during the year as defined by the official school calendar for the reading of reports and the routine functioning of the Organization. Additional meetings may be scheduled at the discretion of the officers based on needs for programs and fundraising events.

2. The last scheduled meeting of the school year shall be designated as the annual election. Election of officers shall occur after all regular business is completed.  

3. A meeting may be held as long as the President and/or Vice President is included among those present.

4. Four (4) members of the Boosters Organization shall constitute a quorum of that body provided that the President and/or Vice President is included among those present for voting purposes.

5. Each member shall be entitled to one (1) vote.

6. In the case of a tie, the deciding vote may go to the Athletic Director. 

ARTICLE VI - OFFICERS

1. The following officers of the Organization shall be elected biennially in June at such time and place as designated by the By-Laws: President; Vice President; Secretary; Treasurer.

2. All officers shall be nominated by a member in good standing and must accept the nomination.

3. All officers elected at the annual meeting shall serve for two-year terms but are eligible for re-election.

4. Whenever a vacancy shall occur in an elective office the members shall select from among the active membership of the Organization a qualified member to fill the unexpired term.

5. A second Vice President or Secretary position may be voted in if there is found a need for that additional office

6. Terms shall be divided into two groups being elected on alternating years.

   1. One group will include Vice President and Secretary

   2. The second group will include President and Treasurer

ARTICLE VII - FINANCIAL POLICY

1. The membership shall decide all matters pertaining to the finances of the Organization and it shall place all income in a common treasury directing the expenditure of same in such a manner to not give one team an advantage over another.  

2. The member of the executive board will be responsible for all purchases by the Organization. Any purchase over $500 must first be approved by the membership.  

3. Unsolicited bequests, donations, gifts, and contributions may be accepted by a vote of the membership and upon such acceptance become the property of the Organization. Any monies received shall be placed in a common treasury and any expenditure of same shall be by vote of the membership. 

4. The President or Treasurer shall draw and sign necessary checks in payment of the Organization's expenditures.  

5. Any member of the Organization shall be entitled to examine the books and records upon request.

6. A monthly income/expenditure report shall be presented at each meeting

ARTICLE VIII - AMENDMENTS

1. An amendment, alteration, change or revision of the Constitution must be proposed in writing prior to a regular meeting of the Organization. 

2. Any amendment, alteration, change or revision of this Constitution shall be discussed at one meeting and voted upon at the next regularly scheduled meeting. 

3. A 2/3 majority of the members present shall be necessary to affirm any proposed amendment, alteration, change or revision and the provision by such affirmation shall not be retroactive with reference to any action which may be pending at the time the new provisions become enforced.

4. Any proposed amendment, alteration, change or revision to Article III - Purposes and Objectives shall require the approval of the School Committee.

BY-LAWS

CHAPTER I - ORDER OF BUSINESS

1. Order of Business - The following Order of Business shall be observed at all regular meetings of the Organization:

   1. Call to Order

   2. Minutes of the preceding meeting voted and/or approved

   3. Report of the President

   4. Report of the Treasurer

   5. Report of Standing and Ad Interim Committees

   6. Unfinished Business

   7. New Business

   8. Installation of Officers

   9. Adjournment

2. Change in Order of Business - The Order of Business may be changed at the discretion of the President unless objection is made thereto by a majority of the members present.

CHAPTER II - ELECTION AND INSTALLATION OF OFFICERS

1. Election: The ballot for the election of Officers shall take place at the last meeting of the school year.

CHAPTER Ill - DUTIES OF ELECTED OFFICERS

1. PRESIDENT 

   1. The President shall preside over and coordinate activities of the Organization and perform such duties as assigned to him/her by the Constitution and By-laws.

2. VICE PRESIDENT

   1. In case of absence or inability of the President to perform the functions of his office, the Vice President shall assume his/her prerogatives and duties for all purposes. The Vice President will assist the President in his/her duties.

3. SECRETARY 

   1. The Secretary shall prepare and maintain a true record of all proceedings and  other matters which may come before the Organization.  The Secretary will issue all authorized notices to the Organization and other correspondence as authorized by the membership.

4. TREASURER

   1. The Treasurer shall take charge of all funds and securities of the Organization and deposit in the name of the Organization in a depository approved by the membership. The Treasurer shall pay the bills while conforming to the Constitution under Article VI. The Treasurer shall be prepared to report to the Organization at any time a true statement of its financial status indicated by the books and records.

CHAPTER IV - STANDING COMMITTEES

1. Special Committees Appointed

   1. The President shall establish and constitute such special or Ad Interim committees as the membership shall from time to time direct.

CHAPTER V - AMENDMENTS

1. Any amendment, alteration, changes or revisions of the By-Laws shall be proposed and legislated under the same procedures as specified in Article VII of the Constitution.

CHAPTER VI - RULES OF ORDER

1. Robert’s Rules of Parliamentary Procedure shall govern the proceedings of all meetings except where otherwise provided herein.