Rental Guidelines & Application Forms

The rental rates are as follows, if you have any questions please feel free to message us! Rental Agreement and Rules as well as listing of suggested Caterer's and Bar Service vendors is available to download and print. Just click on the links below.  The Calendar option will display dates the center is reserved/available.

Community Center Rental Rates Effective   02-02-2023

Checks should be made out to DERBY COMMUNITY ASSOCIATION.

    Mon-Thurs $150

    Fri/Sat/Sun $300

    All holidays $300 

    Not-for-profit Mon-Thurs $50

    Security deposit of $200 for all rentals

Rental for any two consecutive weekend days [Friday/Saturday; Saturday/Sunday] will be a combo rate of $450 for both days.  Three weekend days will be $600.   

We offer cleaning post event for $75.00. Please let us know at the time of rental if you are interested and we will make the arrangements.

** Group Activity rates available. Contact Pam @ 812-719-6082 for details.

*** Celebration of Life Rental:  A special rental rate of $50 ** will apply for Celebration of Life events when the event is held within 2 weeks of making the reservation.

For reservations with an event date greater than 2 weeks, the standard reservation policies and rental rates will apply.   In both scenarios rental agreement and rules document must be completed and Liability Insurance per rental guidelines provided.

** For Derby Association members the rental rate is waived if Celebration of Life event is for spouse, domestic partner, child/step-child, parents, siblings, mother-or father in-law. Policy effective 2-06-19 

Capacity-120 people can be seated using round tables and chairs for birthday parties, receptions, family reunions, and more. Approximately 200 people can be seated using only chairs for business presentations or meeting forums.

WIFI, large 70" TV and indoor/outdoor PA System available to renters as well.

Thanks for all the positive feedback and support!  Derby Community Association   

*** Hourly Weekend Rentals:

Weekend rental of the Community Center by the hour is available November 1st thru March 31st. Rate is $20.00 per hour with a minimum rental of 5 hours.

Hourly weekend rental is available at any time if the request is a week prior to the desired rental date and the Community Center is currently available.

Hourly rentals Monday thru Thursday are available at any time. Policy effective 2-7-2022.

Wall Decorations: Any wall decorations MUST be hung using the “Tack Board” portions of the walls of the Community Center. Use of tape, tacks, nails, staples, push pins, "Command Strips" or fasteners of any type on any other area of the Community Center walls WILL result in loss of your $200 damage deposit. 

Please complete both the Rental Agreement and Rules for documents. Return with rental and security deposit payments. Checks should be made out to DERBY COMMUNITY ASSOCIATION.    ** Note, we have also included the cleaning check list with the rental and rules document.