n. Money Earning Application

Projects must not be fundraisers in and of themselves. In other words, your project may not be an effort that primarily collects money, even if it is for a worthy charity. Projects may, however, include a fund-raising component to cover items listed in the Material, Supplies or Tools sections of the Eagle workbook. You may request funds (cash, checks, cash cards), donations (materials, tools, supplies, food) and or material discounts from individuals, companies or organizations. Scouts, their family, unit and sponsoring organization may also donate.

If crowdfunding is used, be sure to follow the National guidelines at https://blog.scoutingmagazine.org/2014/07/21/crowd-funding-sites-eagle-project-fundraising/.

You must follow one of two BSA approved fundraising methods listed below. The specific method depends on who provides funds or donations. Any excess funds or donations received must be retained by the benefiting organization. If the beneficiary is not allowed, for whatever reason, to retain any excess funds, supplies, or materials, the beneficiary should be asked to designate a suitable charity to receive them or allow the unit to retain the funds. The unit must not influence this decision. For additional detail see “Procedures and Limitations on Eagle Scout Service Project Fundraising,” found in the Eagle Scout Service Project Workbook, No. 512-927, on the reverse of the Eagle Scout Service Project Fundraising application.

1. If all funds, donations or discounts are received from the project beneficiary, the beneficiary's members, the Scout, his family, his unit and or his unit's sponsoringorganization then a Fundraising Application is not required.

2. If requests for funds, donations or discounts extends ‘outside’ the individuals and organizations listed in method 1 above then a Fundraising Application is required to be submitted and approved before fundraising can begin. BSA restricts the types of fundraisers that may be used. The Scout, Scoutmaster and benefiting organization must complete and sign the Eagle Scout Service Project Fundraising Application in the workbook. The signed form must be submit for approval.

It is the responsibility of the Scout and unit leadership to assure that an Eagle Scout Service Project Fundraising Application is filed whenever fundraising involves method 2 even if this occurs after the project has been approved and started.

Additional details may be found in the Fundraising Application section of the Eagle Scout Service Project Workbook and section 9.0.2.10 Fundraising Issues of the Guide to Advancement 2019 No. 33088. Links to the documents can be found on the BSA Form, Link and Documents page.

When the fundraising application is complete and signed a copy of the original application should be mailed to Greg Wellspeak, 12 Fisk Circle, Annapolis, MD 21401 for review and approval at least one week in advance of the fundraising efforts. A legible copy may be scanned and emailed to Advancement.Chair@gmail.com. Scouts will be contacted if the application cannot be approved or if adjustments must be made. The application will be signed and inserted in the Board of Review binder prior to the board. The Scout should retained the original application for safe keeping.

If the beneficiary is providing funding or holding money for your project you are strongly encouraged to meet and determine the exact process that the beneficiary wants you to follow when requesting reimbursement for any expenses. You should not spend your own money on project supplies until you and the beneficiary agree on a process.