NAME AND PURPOSE
1.1 The association shall be known as the Retirees Association of Sandia CALifornia (RASCAL) and is not officially affiliated with Sandia Corporation or Sandia National Laboratories.
1.2 The purpose of this nonprofit association is to improve communication among retirees, encourage social activities, rebuild and support relationships as well as provide a unified voice to Sandia management on retiree issues.
MEMBERSHIP AND DUES
2.1 Membership is open to retirees from Sandia California, other Sandia retirees living in the Western USA, and their spouses.
2.2 Annual dues shall be determined by the officers. Additional fees may be charged for participation in social functions.
OFFICERS
3.1 Chairperson:
Serve as presiding officer at all meetings
Arrange for meeting content
Coordinate all administrative details
Act as spokesperson for the association
Appoint committees to work on various activities
Serve on the arbitration committee as needed
3.2 Co-Chair
Presides at meetings in Chair’s absence
Serve as chair for remainder of the term should the office of chair become vacant
Arrange for and coordinate the speaker or program at meetings
Serve as arbitrator as needed.
3.3 Secretary
Record minutes of each meeting and keep an up-to-date accounting of all resolutions and action items.
Handle all correspondence
3.4 Treasurer
Handle all financial affairs, receive and disperse funds
Report financial status to at the Board meetings
3.5 Database Chair
Maintain an active database of all members
Indicate if they wish to receive the newsletter hard copy or email.
3.6 Communication Chair
Coordinate information between the social chair, newsletter chair, and web chair
Maintain the association calendar
3.7 Social Chair
Select a subcommittee to plan activities. Define the activity and the number of events to be held each year and give that information to the communication Chair
3.8 Newsletter Chair
If needed form a subcommittee to:
Gather information to be placed in the newsletter
Layout the newsletter for mailing and distribute hardcopies.
COMMUNICATION
4.1 The officers shall meet at least quarterly . Meeting dates will be set by the chair and notified by email. A quorum is defined as at least 50% of the officers,
4.2 A general membership function shall be held as needed.
4.3 A newsletter will be distributed by either email or hardcopy for all dues paying members.
FINANCIAL
5.1 The fiscal year is from January 1 through December 31 .
5.2 All income and expenses shall be recorded by the treasurer.
5.3 Income and expense reports shall be prepared and distributed by the treasurer. These reports and the association financial records shall be reviewed by the Board on an annual basis.
5.4 A checking account shall be maintained with access (signature authority) by at least two officers. Expenditures shall be approved by at least two officers, but only one signature shall be required on checks.
ELECTION OF OFFICERS
6.1 Replacement for officers will be sought from the membership.
AMENDING BY-LAWS
7.1 Amendments to these bylaws may be proposed by the Board.
DISSOLUTION
8.1 In the case of disbandment of this association, all funds and any property shall be donated to the Livermore Employees Assistance Program (LEAP) at Sandia/California, the funds to be dispersed to charities.
9. APPROVAL
9.1 These Bylaws were duly adopted by the officers at a regular meeting on June 12, 2003.
6/12/2003/Version 1.0/HFN