Adult members... plan a project!
Post date: Oct 29, 2015 2:58:30 AM
PROJECT LEADER RESOURCES
All 4-H projects and activities should be designed to lead to the development or Citizenship, Leadership, or Life Skills. No matter the subject of the project, at least one of these skill areas should be a part of what members are learning.
Record keeping extremely important – to justify our existence & funding
Starting a Project
Project leaders MUST have filled out volunteer Application, attended County-facilitated Leader orientation, and been fingerprinted at a state approved facility
Dates – if possible set up all your meeting dates before your project even starts
www.doodle.com
Length of meeting – depending on the age, meetings should be 1-2 hours.
Cost – materials costs only (request funds from the board if necessary)
Project length – a project must have a minimum of 6 hours instruction.
. NEW REQUIREMENT FOR ALL PROJECTS:
starting July 1, 2016
every project leader will need to keep a sign in sheet for our projects that
includes the name of the project, project meeting date, project starting and ending time and signature of every
member in attendance next to their printed name.
The records of project sign in sheets for all club projects will be placed in the secretary’s book as a separate tab in the back of the book and will be due to the
4-H office at the end of the year by July 31st. This will become a new requirement for Santa Cruz County 4-H clubs and projects
The 4H project requires a minimum of 6 hours of education. This will help the leaders and members to fill out
the project reports for their record books. Below is a sample project sign in sheet. If you have any questions, please call the 4-H office.
My Sample
Name of Club:
Name of Project Leader:
Name of Project:
Meeting Date:
Meeting Start Time:
Meeting End Time:
Member Name:
Project Member Signature
Number of meetings:
This is up to you as a leader. Have a set number of meetings, then have one or two makeup meetings or give them a learning assignment to make up a meeting. Please help your members to have the correct number of meetings on APR – this translates to pg #2 of the PDR and needs to be accurate. Members going for star ranks must have 80% attendance – average over all projects & community meetings. (ie: if a project has four meetings and a member misses one, they cannot attain that 80%)
Communication with members
Email (contact both parents as well as member)
Phone
Advertising the Project
Website
Signup Sheet at club meeting
Newsletter
Preparation for the first meeting
Clover Binder Safety Notes, Curriculum (4-H or other), Attendance check list (include club info), Project Reports (APR), Review Meetings with Jr/Teen Leaders (make sure they fill out and you sign the pre-project sections of the Jr/Teen Leadership Development Report Form), Evaluate safety, member learning interest, member age incompatibilities
Progression of the project
Stay current with paperwork
Project Report: Keep a skeleton outline to help your members with the APR. Consider filling out APR at the end of your meeting time (or even before). If you don’t have time during meeting, consider sending a follow up email with a short outline of what was covered. Remind kids to expand the outline, not just copy it down. Monitor APRs during project. Encourage older children to expand their APR learning experiences. Look for ways to incorporate citizenship and leadership into your project for ALL members.
Attendance:
Notify club leader of adds/drops
Keep attendance list current
Project End
Complete Jr/Teen leader report
Prepare Bronze Medal Interview questions for members wishing to be interviewed.
Complete the Project Leaders’ Record Book Report Form
Repeating the project
Projects should build on knowledge and skills to be learned from year to year. Review the Silver, Gold medal knowledge and skills requirements.
SAFETY/RULES: - PHYSICAL/EMOTIONAL
Two fingerprinted adults with young kids OR 1 adult plus 2 or more teens is OK.
Be aware of members who aren’t allowed to have photos taken.
4H Insurance does NOT cover members in a private home – Meetings in Private Residences
Code of Conduct
Field Trip Notification / must have medial release as well
WORKING WITH YOUR JR/TEEN LEADER
Junior Leaders must be Intermediate members at least 11 years old or in grades 6-8. They provide assistance to the adult Leader and Teen Leader(s).
Teen Leaders must be senior members at least 14 years of age or in 9th + grade. Their duties will vary with age and skill. Teen leaders may run a project they have become proficient in, provided there is an adult volunteer leader responsible for the project.
Jr and Teen Leaders can…..
plan the year’s project meetings with the leader (expected of all)
lead a meeting (expected of teen leaders)
do a demo at a project meeting
design and/or lead an informational game (pin the part on the goat, put the steps of a process in order, spelling bee style game, etc)
practice showmanship judge; mock judge giving reasons for baked goods
gather supplies for a craft activity
make a class to be judged at practice judging day
prepare or present a power point presentation
make a fun quiz
test recipes/crafts/woodworking items in advance and make a sample
do a skit or monologue
set up/clean up
take roll
telephone members with info or for RSVP’s
assist newer members at homes with canning, disbudding, kidding, etc. remember to be safe with this one.
Brainstorming for Community Service within the project
Everyone can brainstorm. Implement only if you find something that works well for you and the project.
* Create an item with or for the elderly, those with challenges, homeless, soldiers, etc
(items: goat soap, pillowcase, quilt, flower arrangement, cookies, craft, stationary for soldier letters, woodwork, leather craft, gourd art, etc)
* Donate: animal, eggs, goat milk for abandoned fawns, items to auction for charity, etc
ADDING/DELETING MEMBERS
It is very important that our records reflect current enrollment in our project areas. If you have additional members or members that choose not to participate in your project, please let the project coordinator know so that records can be kept accurate.
OPENING YOUR PROJECT TO OTHER CLUBS
Some project leaders may want to invite other clubs to participate in their project. Projects must be opened up to all clubs in the county, not just a specific club. They must be advertised via the County email list.
If you have room in your project and are willing to open it up to other clubs, please follow these guidelines.
Decide how many spots you have open
Write up a short description of your project including where you meet, adult leader contact information, appropriate age of project members, meeting dates (if you have them set), how many spots you have open.
Send description to the project coordinator at your club Your project coordinator will then send the description to the County Rep. The information will then go out to all clubs in Santa Cruz County via the 4-H County Office Email list.
If members from other clubs enroll in your project, send their names and club affiliation to your club project coordinator
.