With hybrid and remote working now becoming the standard for the majority of businesses, video conferencing hardware has become the de facto collaboration, communication, and productivity tool. (Incognito Chat)
Irrespective of whether you're holding remote or hybrid meetings, having the right equipment can mean the difference between a productive, interactive session and a letdown. This article will walk you through the important features to look for, equipment needed, and tips on how to select the right system for your business requirements.
When thinking about video conferencing hardware, scrutinize the following points:
Audio and Video Quality – Choose devices with clear video and great sound to deliver professional, uninterrupted conversations.
Platform Compatibility – Make sure the device perfectly integrates with the platforms your company uses most frequently (e.g., Microsoft Teams, Zoom, Skype, Google Meet).
Ease of Use – Simple setup and easy use save employees valuable time.
More Features – Look for add-ons like having over one microphone/camera input, meeting recordings, or screen sharing.
Price – Price is relevant, but quality does not always equal price. Be aware of value for money.
Size and Mobility – Determine if the device has to move from place to place.
Technical Support – Good support equates to quick repair when issues arise.
You will typically require:
Video conferencing device: A computer, tablet, or smartphone with webcam, mic, and speakers/headset.
Stable internet connection: Fast internet, ideally high-bandwidth, is required for lengthy, unbroken calls.
Video conferencing program: Zoom, Microsoft Teams, Google Meet, Skype, etc.
Additional hardware: External cameras, higher-quality microphones, and speakers for enhanced performance.
Meeting management software: Screen sharing, digital whiteboard, recording, and collaboration.
When choosing software, consider:
Ease of use – Simple interfaces enable adoption.
Features – Chat, reactions, screen sharing, and meeting recording enhance engagement.
Security – End-to-end encryption and data security are paramount.
Integration – Integrates perfectly with other business applications such as Microsoft Office or Google Workspace.